To Coordinate With Vendors/Firms/Staff Members Along Other Dept’s:
·         Assist Director Procurement in all procurement matters.
·         Manage day to day procurement activities and oversee procurement staff.
·         Develop and maintain procurement plans and policies.
·         Review purchase requisitions and initiate procurement process.
·         Ensure timely delivery of goods and services.
·         Maintain procurement records and documentations.
·         Monitor and evaluate supplier performance, proposals and negotiates contracts.
·         Thoroughly check and initiate all document before put up to Director Procurement for signatures.
·         Coordination / liaison with NUMS Directorates / officials for smooth procurement process.
·         Call up quotations from vendors against Minute Sheet received from NUMS Directorate.
·         Coordination / liaison with Firms / vendors regarding implementation on supply order on due date.
·         Initiate Minute Sheets and ION and forward it to Director Procurement for further processing.
·         Implementation on Supply order and contact with Firms vendors.
·         Support the Procurement manager in executing procurement strategies.
·         Coordinate with internal stakeholder to understand procurement needs.
·         Assist in vendor evaluation, selection and relationship management.
·         Monitor inventory levels and manage procurement schedules.
·         Responsible to preparation of contract agreement with NUMS and Firms /       Vendor (as and when required).
·         Tendering process with Manager Procurement.
Implementation on Supply order and contact with Firms vendors.
·         Receiving of demanded stores from firms / vendors and further handed over to concerned Directorate, Department, PI etc.
·         Also Collect Delivery Challan, Sales Tax Invoice, Commercial Invoice for billing process.
·         Preparation of case files of minute sheets and update in Procurement Brief File.
·        Received quotation from Director, Manager, Assistant Manager for preparation of Comparative Statements
·         Updating of record for payment of bills to firms / vendors.
·         Bills forward to Finance Directorate for Payment to vendors.
·         Preparation of CRVs.
·         Signing of comparative statement and other documents from concerned authority.
Also Collect Delivery Challan, Sales Tax Invoice, Commercial Invoice for billing process.

·         Ensures that all grades are submitted to the exam Office by the designated time.
·         Performs all other duties and responsibilities as assigned or directed by the Head Of Department (HOD).
·         Maintains a systemic file system and program records.
·         Manages a computerized data system.
·         Monitor the examination process in coordination with the controller of examinations.
·         Ensure implementation of policies and practices.
·         To prepare papers for meetings and be responsible for the overall efficiency and smooth workings.
·         To ensure the office timings as per the work plan.
·         To perform any other work assigned by the higher competent authority.
·         To Handle the organizational & administrative tasks which include fulfill the staff joining formalities, maintain staff data.
·         To organize the proper record for the movement of files and schedule meetings along with keeping track records of important files.
To provide the administrative assistance to the office authorities.




·         To manage the all-exam-related proceedings including the date sheets, duty roster, seating plan, time table.
·         To carry out the daily basis drafting of letters and correspondences on the advice the Head Of Department (HOD).
·         To send their official demand-related inquiries about any procurement-related items/goods to the supply chain or procurement office for further actions as required.
·         To manage the Management Information System (MIS) explicitly related to the courses, teachers, classes, assigned the supervisory staff and sections accordingly.
To prepare the minute sheets for any sort subject subject-related matters for obtaining approvals from the competent authority and managing them accordingly as desired.
·         To manage the students’ related inquiries or grievances then send to the relevant departments for any resolutions and process them accordingly.
·         Support planning and coordination of a program and its activities.
·         Coordinate program communications & provides administrative support.
·         Manage staff work assignments, workloads, and work schedules including Maintenance of student’s files/records.
·         Schedule program work, oversee daily operations, coordinate the activities of the program, and set priorities for managing the program.
·         Communicate with team members to ensure maximum efficiency.
·         Schedule and organize meetings/events and maintain agenda.
·         Manage confidential files relevant to your staff and programs.
·         May provide support to student groups.
·         Coordinating payment reimbursements, and traveling for faculty, staff, and students.
·         Organizing program events and overseeing the development and delivery of workshops, seminars and other events organized by the program.
·         Ensures that exams are conducted according to the announced schedule.
·         Ensures that all grades are submitted to the exam Office by the designated time.
·         Performs all other duties and responsibilities as assigned or directed by the Head Of Department (HOD).
·         Maintains a systemic file system and program records.
·         Manages a computerized data system.
·         Monitor the examination process in coordination with the controller of examinations.
·         Ensure implementation of policies and practices.
·         To prepare papers for meetings and be responsible for the overall efficiency and smooth workings.
·         To ensure the office timings as per the work plan.
·         To perform any other work assigned by the higher competent authority.
·         To Handle the organizational & administrative tasks which include fulfilling the staff joining formalities, and maintaining staff data.
·         To organize the proper record for the movement of files and schedule meetings along with keeping track records of important files.
·         To provide the administrative assistant to the office authorities.

• Coordination with faculty members along with departmental levels.
• To maintain the necessary official documents and correspondences on a daily basis.
• To maintain the module coordinator schedule for Quarter-Wise monthly payments.
• Drafting the meeting minutes as desired.
• Attend/arrange the necessary meetings on a regular basis.
• To respond to the necessary telephone calls and emails accordingly.
• Official visit (s) to various University Campuses for work purposes.
• To plan/arrange the outing (tour) program with office staff members.
• Coordinate with all departments and works through telephone and official email on behalf of the Director.
• Arrange day-to-day departmental meetings and inform all stakeholders through email and telephone.
• Prepare minutes of the meeting and circulate them to all concerned through email, and follow up with the stakeholders for action items.
• Maintain office files, distribute incoming mails to concerned officials within the department.
• Provide support and resolve day to day office related issues.

• point contact between the DSL Office with other NUTECH Offices To act as a first.• To provide a central coordinating role in a DSL office.• To provide / support the overall activities of DSL Office. • To intimate the present state of DSL to pro-rector office, on day to day basis• To intimate the leave state of all DSL staff to the competent authority on daily basis.• To maintain the Centralized DSL Staff, register of “Leave & Absence” status for Record.• To maintain and update the DSL Office Files and Folders, in real time, on regular basis.• To supervise the Incoming/Outgoing DSL Mails/Correspondences (letters/notifications/Miscellaneous).• To monitor / supervise and ensure that day to day office operations are running smoothly.• Maintain yearly DSL calendar for Creative and Social activities.• To attend the events and functions ongoing on regular basis.• To attend and participate/appropriate in the relevant meetings as necessary.• To coordinate closely with student coordinators on regular basis.• To portray comprehensive accurate relevant information / communication to DSL Office and Student Coordinators, as a pro-active measure.• To attend / answering the phone calls.• To provide day to day guidance to our DSL staff members.• To maintain the necessary records and correspondence relating to the Dean’s office.• To assist staff or all students related activities / club & societies including their documentation.• Assist / prepare all types of presentations.• Any other duty as assigned, from time to time, by the Competent Authority• Manage correspondence periodic office returns.• To assist with coordination officer in organizing various functions in collaboration with ECA & SA.• Welcoming visitors to office.• Answering phone calls.• Preparation of meeting minutes, agenda’s, PPT presentations.• Maintain necessary records & files for efficient operation.• Photocopying and printing various documents, sometimes on behalf of other colleagues.

·         Data Collection
·         Prepare daily, weekly & monthly work plans and scheduling
·         Provide administrative support to other team members.
·         Maintain calendar -- plan meetings and travel.
·         Public Relations
Assisted In Project About On :
The Emerging Needs Of Females And Girls In Covid-19 Pandemic.

Pakistan Institute for Conflict and Security Studies (PICSS)
Islamabad
 
Learned:
·         Importance of statecraft and current Pakistani scenarios
·         Public policy and its dynamics in Pakistani perspective
·         Importance of security, governance and leadership in Pakistan

 
P. O. F’s Institute of Technology”     ( POFIT )
Wah Cantt
 
Learned:
·         Management information systems
·         Database management
·         Data storage and security