Support Tasks:

Help the Supply Chain Officer find and choose reliable suppliers.
Assist with preparing purchase requests (IRVs) and issuing purchase orders, making sure everything follows company rules.
Collect price quotes from suppliers and keep a record of each one.
Keep vendor details updated, including contact information, in the supplier list.
Stay in touch with suppliers to make sure goods and services are delivered on time.
Help resolve issues like order mistakes, delays, or quality problems.

Inventory and Record Keeping:

Work with the Base Supply Chain Officer to monitor stock levels and place orders when supplies run low.
Keep clear and accurate records of purchases, prices, and other important details.
Make sure all documents related to procurement are well-organized and easy to access.

Reporting and Compliance:

Assist the Senior Procurement Officer with creating reports on procurement activities, including spending and supplier performance.
Track and share key information like cost savings and delivery times.
Make sure all purchasing activities follow MSF NETHERLAND rules and government regulations.

Risk Management and Coordination:

Help manage risks by doing basic checks on suppliers.
Work closely with other departments, like finance and programs, to make sure purchases meet the organization’s needs.
Provide administrative support to the Senior Procurement Officer, including scheduling BID meetings and handling paperwork.

Supported the Store Keeper in finding and selecting reliable vendors.
Help prepared Internal Requisition Vouchers (IRVs) and issue purchase orders following the organization’s policies.
Gathered and organized quotes from suppliers, keeping detailed records of each one.
Presented supplier quotes during the Procurement Committee’s bid meetings.
Maintained and update the supplier database, including contact information and other relevant details.
Communicated with suppliers to ensure goods and services are delivered on time.
Assisted in resolving any issues with orders, such as delays, discrepancies, or quality concerns.
Monitor inventory levels in coordination with the Base Supply Chain Officer and place orders as needed.
Kept accurate records of purchases, prices, and other essential data.
Ensured all procurement documents are well-organized and easily accessible.
Assisted the Senior Procurement Officer in preparing procurement reports, including tracking supplier performance and spending.
Tracked key metrics, like cost savings and delivery times.
Ensured all procurement activities comply with MSF NETHERLAND policies and regulations.
Helped manage procurement risks by conducting basic checks on suppliers.
Collaborate with other departments, like Finance and Programs, to make sure procurement aligns with MSF NETHERLAND’s needs.
Provided general administrative support to the Senior Procurement Officer, including scheduling meetings and managing correspondence.

Managed procurement of electronics components, ensuring timely stock availability.
Negotiated with suppliers to secure competitive prices and favorable terms.
Monitored inventory levels to prevent shortages and overstocking.
Coordinated with the logistics team to ensure smooth delivery and distribution.
Maintained accurate records of purchase orders, invoices, and stock levels.
Streamlined the supply chain process to reduce costs and improve efficiency.
Developed and maintained relationships with key vendors and suppliers.
Ensured compliance with company policies and industry regulations in all procurement activities.