Purpose of the Post
· Facilitate supervision of all operations of the CoPC office including, monitoring &      evaluation to ensure smooth implementation of the planned project activities.
· Perform administrative and finance related activities of CoPC site to ensure              smooth implementation of the planned project activities.
· To enter the all components data in NZMIS and reconcile the stock VS MIS report    for the compliance of Inventory record.
SPECIFIC ACTIVITIES

Supervision and implementation of all programmatic components as              required under the Global Fund Grant.
Financial management of the project related activities at CoPC site.
Management of all project related procurement and supplies management of consumables in close coordination with the concern manager.
Keep a regular check on the stocks of materials issued to Outreach Workers (ORWs) for effective controls
Maintain petty cash and ensure that all the items are purchased on compatible market prices
Maintain daily expense sheet for the project site
Develop monthly work plans and reports of the project activities for the submission to PR office.
To ensure data entry of ORW, SMZ, FORW, HTC & PMD sheets including follow up HTC form (Form – C) on a daily basis in NZ-MIS.
Ensure that stock related data is computerized regularly, in addition to the maintenance of physical stock registers
Maintain log books and vehicle maintenance and repair records.
Ensure that project vehicles are being used only for the project purposes and not being misused by the drivers and ORWs
Ensure maintenance of staff related documentation including attendance register, leave record etc.
Properly record minutes of meetings held at the CoPC+ site.
Ensure proper filing of all monitoring data and address the grievance of clients to improve the services.

1. Ensure efficient office operations, including opening the office on time,                    coordinating with cleaning staff, and maintaining office supplies.
2. Follow up on day-to-day administrative tasks and requests to ensure timely              completion.
3. Assist with expense tracking and reporting, ensuring accuracy and compliance          with company policies.
4. Ensure the correct entry of transactions in the system and sent all petty cash          vouchers in Finance department. Control daily office expense and petty cash.
5. Keep up-to-date and complete knowledge to perform job duties accordingly.
6. Handling internal and external emails and calls.
7. Manage day-to-day administrative tasks, including handling phone calls, emails,      and other correspondence.
8. Support HR processes, including employee onboarding and maintaining                    employee records.
9. Collaborate with auditors during financial audits, providing necessary                      documentation and support.