Assistant Warehouse Officer

Job Purpose:

The incumbent will be responsible to support project activities in terms Warehousing & Supplies management.

KEY RESULT AREAS 

Technical Level

-       Support the programme activities as per distribution process & project documents

-       Support activities as per IR & Donor guidelines.

Operational Level

-       Development of commodities issuance work plans for timely implementation

-       Report generation

-       Record management – Supplies IN-OUT etc.

-       Working knowledge of MS Word, Excel, Power point, Outlook, ERP systems

-       Communication, Planning & Scheduling, Time, Stress & Conflict Management, Situation handling, Leadership Skills, People & team management

Organizational Level

-       Demonstration of IR Values while working with communities

-       Empowering communities to ensure organizational accountability

-       Knowledge of IR strategic priorities

-       Identification & documentation of organizational successes

-       Adaptation of environment friendly & cost effective approaches / activities for community development

-       Special attention to inclusion during the implementation.

-       Strengthen mechanism to influence the decision makers through communities’ advocacy & campaigning.

KEYACCOUNTABILITIES 

Technical 

The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff.

The following are the main responsibilities that the role holder will be accountable for:

·         Supervising warehouse staff and daily activities.

·         Managing, evaluating and reporting on warehouse productivity.

·         Tracking and coordinating the receipt, storage, and timely delivery of goods and materials.

·         Replenishment requests of supplies and maintaining suitable inventory levels.

·         Checking requests, bills, items received, inventory, and deliveries for accuracy.

·         Maintaining records, reporting relevant information, and preparing any necessary documentation.

·         Ensuring basic maintenance standards and compliance with health and safety regulations.

·         Performing a daily inspection of the warehouse grounds.

·         Coordinating and maintaining fleets and equipment.

·         Communicating and coordinating with other departments and stakeholder.

·          To be familiar with and abide by the other NGO’s International procedures.

Operational

·         Maintenance of hard record that includes distribution record & other documentation of purchasing and Supplies handing /taking over.

·         Ensure proper filling of forms & formats as per desired standard.

·         Ensure availability supplies and consumables.

·         Supervises and oversee food items, non-food items, medical supplies, and equipment related to the projects of IRP.

·         Coordinate with suppliers and transport agents to ensure goods are received in the correct quantity and in good condition

·         Close coordination with line manager for effective implementation of project activities.

·   Timely reporting and handling of maintenance and repair of all office equipments, building and furniture.

·          Supervision of support staff/guards

·          Supply and deliver equipment and materials to required destinations in an efficient and cost effective manner

Organizational

·         Ensure compliance with IR’s policies & procedures in true spirit for effective delivery of services to communities.

·         In depth understanding of IR values and their demonstration in the field while working with communities.

·         Abide by the IR zero tolerance policy towards bribery & corruption through sensitization / empowerment of communities on coping mechanism so that they can raise voice as & when feel inappropriate.

·         Thorough knowledge of IR strategic priorities to ensure effective implementation with future sustainability.

·         Assist in identification & documentation of organizational successes for show casing IR work

·         Facilitate communities in adaptation of environment friendly & cost effective approaches to meet their current as well as future needs with specific attention to climate change.

·         Focused efforts to be made for mainstreaming of marginalized groups i.e. Persons with disability and old age, minorities, Women & children etc in consultation & implementation of project activities at ground.

·         Strengthen mechanism to Influence the decision makers through communities to pay attention towards DRR planning, give voice to suffering and the excluded, highlighting the protection needs of people.

·         Participation and facilitation in implementation of IR seasonal programmes & emergency response.

PERSON SPECIFICATION

It is essential that the post holder shows a good understanding and sympathy with Islamic values and principles as well as commitment to Islamic Relief Worldwide vision, mission and core values.