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Accounts Payable Specialist

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. The Accounts Payable Specialist will play a crucial role in ensuring the accurate and timely processing of our company's payable transactions. This individual will be responsible for verifying, recording, and reconciling invoices, as well as maintaining effective communication with vendors and internal stakeholders. The ideal candidate should have a strong understanding of accounting principles, exceptional attention to detail, and the ability to work independently within a fast-paced environment.

Responsibilities:

Invoice Processing:

Receive, review, and process invoices from vendors, ensuring accuracy and compliance with company policies.
Match invoices with purchase orders and receipts to validate the legitimacy of the transaction.
Verify appropriate approvals for invoices before payment processing.

Payment Processing:

Prepare and schedule payments for approved invoices in a timely manner, ensuring adherence to payment terms and deadlines.
Process payments through the company's accounting system or relevant payment platforms.
Reconcile payment details to maintain accurate financial records.

Vendor Management:.

Establish and maintain positive relationships with vendors and resolve any payment-related inquiries or discrepancies.
Collaborate with purchasing and other departments to address vendor-related issues promptly..
Ensure vendor information, including contact details and tax identification numbers, is up to date.

Expense Reporting:

Review and process employee expense reports, verifying compliance with company policies and expense guidelines.
Assist employees in understanding the expense reporting process and answer related queries.

Recordkeeping and Reconciliation:

Maintain comprehensive and accurate accounts payable records.
Reconcile accounts payable transactions to the general ledger on a regular basis.
Assist in month-end and year-end closing processes related to accounts payable.

Reporting:

Generate and provide reports on accounts payable status and outstanding payments as needed.
Contribute to financial analysis by providing relevant data and insights related to accounts payable.

Process Improvements:

Identify opportunities to streamline and improve accounts payable processes and implement best practices.
Suggest and participate in the implementation of automated solutions for accounts payable tasks.

Requirements:

Bachelor's degree in Accounting, Finance, or related field (or equivalent work experience).
Proven experience as an Accounts Payable Specialist or in a similar role.
Sound knowledge of accounting principles and practices.
Familiarity with relevant accounting software and ERP systems (e.g., SAP, Oracle, QuickBooks).
Strong attention to detail and ability to work with a high level of accuracy.
Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
Effective communication and interpersonal skills to collaborate with internal and external stakeholders.
Problem-solving abilities to resolve discrepancies and issues related to accounts payable.
Ability to adapt to changing priorities and work well in a fast-paced environment.