Logistics Assistant

The Logistics Assistant is responsible for Logistics-related activities including supply chain management, equipment & inventory management, fleet management, and stock management:

 He/she is:

• A focal person for finance.      
• A focal person for all HR processes.   
• A focal person for the logistics department.

Responsibilities:

Objective 1

• Office Management
• To ensure that all the work in properly with support of back-up generator.
• To identify the supplier for the proper base running that’s includes, Plumber, electrician and carpenter and other related to the office maintenance.
• Contract Management of all the lease facility.

Objective 2

• Inventory Management
• File all user’s manuals, equipment cards, and maintenance and repair records.
• Be accountable at all times for all items in the office and compound that are under his/her responsibility.

Objective 3

• Fleet Management
• To regulate the use of vehicles.
• Supervising and planning vehicle allocation in order to optimally serve the needs of the program. 
• Monitoring the fuel consumption of vehicles and the skills of the drivers.

Objective 4

• Supply Chain Management 
• Coordination with the vendor and ensuring timely delivery of supplies.
• Review and confirm all procurement requests before processing.
• Coordinate with Project manager during request preparation;
• Ensure that PR includes all required specifications and supporting documents;
• Ensure that all documentation required as per contract is provided by both parties;
• Collect and review all delivery documentation; Prepare payment transaction according to delivery and contract payment terms.
• Facilitate the purchase and delivery of all necessary supplies to the base, including regular travel to various Markets for procurement of supplies.
• Petty cash: - need to reimburse weekly / before issuance of new advance.
• Assist in day to day logistics task as assigned by Logistics Manager.

Objective 5

• General administrative
• Greet visitors and advise relevant staff member of their arrival.
• Ensure meeting room is cleaned after meetings.
• Maintain Diary for meeting room and ensure room suitably prepared for meetings.
• Be responsible for issuing stationary and ensuring stocks always available
• Arrange the courier once got from any department & maintain IN/OUT dispatch register.
• Ensure to have proper Kitchen, Office & Guesthouse's Hygiene & Kitchen items to be in place daily

Objective 6

• Security Assist in data consolidation and dissemination of relevant security information to staff as per analysis of the security situation.
• Liaise on a need basis with local and provincial authorities in order to make them aware of SIF’s current operations.
• Maintain record of NOC, MoUs updated all the times for timely submission to district authorities & LEAs.

This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions.

Knowledge, Skills and Behavior:

• University degree in Finance/Accounting and/or Human Resource Management and/or Supply Change Management is required or alternatively
• 2 years of experience in international development and/or non-profit organization
• Good computer skills; word, excel, PowerPoint and database
• Having experience in cash management, record keeping and HR-related activities.
• Very good communication skills and team player, as well as the ability to work individually
• Fluency in English, Urdu and local language is required
• Demonstrated organizational ability is a strong desire
• Ability to liaise with national authorities, NGO’s and other agencies
• Flexibility and adaptability are required

SIF strictly prohibits dual employment and reserves the right to initiate appropriate procedural or legal measures in response to any violation of this policy.

SIF reserves the right to check criminal records according to the current law.

The SIF has a zero-tolerance policy towards any type of fraud, corruption, moral harassment, abuse or violence of any kind whatsoever and more generally any violation of legislation, regulations or its code of conduct.

SIF respects the humanitarian principle of "Not harm" and ensures child security as a primary consideration.

SIF is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. The Hiring is subject to donor funding