Project Manager

The Project Manager will have overall responsibility for overseeing project management and executing program activities in Peshawar. The primary responsibilities of the project manager include comprehensive planning, efficient implementation of activities and thorough management of the project, aligning with budgetary constraints, designated timelines, and the project implementation strategy. This entails a keen focus on addressing community needs, fulfilling donor requirements, and meeting specified targets in a manner that upholds quality standards. It is imperative for the Project Manager to ensure that their assigned staff members are equipped with clearly defined roles and responsibilities, which they actively fulfill. Additionally, the Project Manager will be tasked with the supervision and monitoring of all administrative and finance related staff.

Specific Duties:

1.1: Program Planning and Development

• The Project Manager will develop a detailed activity plan, outlining the goals, objectives, and timelines of the activity.

• The Project Manager will be primarily responsible for Stakeholders Engagement. He / She will Identify key stakeholders and establish strong relationships with them, including local government officials, community leaders, and representatives from the Afghan refugee community.

• Determine and manage the resources necessary for the successful execution of the project including personnel, materials and budget.

• Facilitate community engagement activities to ensure the needs and concerns of both the Afghan refugees and the host communities are addressed through the planned project activities. 

• Prepare regular reports on the project’s progress and outcomes.

• Lead and motivate the project team to ensure effective and efficient execution of the project activities.

• Regularly monitor the progress of the project against the established plan and make necessary adjustments to ensure the project stays on track.

• Identify potential risks and challenges that could impact the project and develop strategies to mitigate them.

• Establish and maintain partnerships with other organizations that can support the project’s objectives.

• Develop strategies to ensure the sustainability of the project’s outcomes beyond the project’s lifespan.

1.2. Program Quality Delivery and Implementation:

• Ensure the effective execution of the project interventions ensuring adherence to agreed work plans, approve budget and timely reporting Enhance the quality of program delivery by offering technical expertise in diverse contexts of the project activities across sectors.

• Verify the project's effectiveness in achieving results and meeting predetermined targets for the intended beneficiaries.

• Oversee the implementation of project activities to accomplish goals and objectives, including monitoring and reviews in alignment with organizational and donor requirements.

• Play a lead role in organizing workshops, trainings, and meetings as part of project activities.

• Prioritize personal security and asset protection, ensuring a safe and secure environment for all staff in accordance with security guidelines.

• Enhance organizational visibility and representation in humanitarian forums, government agencies, and clusters, securing necessary approvals and fostering close coordination with other humanitarian agencies through regular attendance at coordination meetings.

• Ensure the efficient and effective operation of all units of Urban Cohesion Hub. 

1.3. Project Monitoring, Reporting and Documentation:

• Regularly monitor project activities and progress to ensure alignment with the set project objectives.  

• Generate timely and detailed reports on project implementation, highlighting achievements, challenges, and lessons learned, and submit them to relevant stakeholders, including donors, government authorities, and project partners.

• Facilitate the documentation of project activities, including success stories, case studies, and best practices, to showcase the impact of interventions on urban cohesion and community resilience.

• Coordinate with the project coordinator to collect and analyze data on project performance, ensuring the availability of reliable information for decision-making and strategic planning.

• Regularly engage with community representatives, local authorities, and project beneficiaries to gather feedback and insights on project effectiveness and relevance, fostering a participatory approach to monitoring and evaluation.

• Ensure compliance with reporting requirements stipulated by funding agencies and organizational guidelines, maintaining transparency and accountability in all project-related activities.

1.4. Staff Capacity Building:

• Foster strong rapport with project staff to facilitate seamless project implementation.

• Guide and support the project team in establishing precise input/output performance targets aligned with project objectives and Means of Verification (MoVs).

• Enhance the capacity of the project team in producing high-quality reports that accurately reflect progress towards targets.

• Cultivate a culture of knowledge sharing and information exchange within the program to promote continuous learning and improvement.

1.5. Project Management/Representation:

• Cultivate and maintain positive relationships with funding partners and beneficiaries to ensure mutual understanding and support.

• Ensure efficient coordination and seamless integration of social activities at the field level to maximize impact and effectiveness.