Data & Reporting Officer

Organization summary:

Qatar Charity is a Doha-Qatar based International Non-Governmental Organization. Since the inception of QC services in Pakistan early 1992, the organization reflect its greater scope of work to respond to extreme poverty and the Government’s priorities. QC through its field offices enabled itself to strategically address the developmental and humanitarian needs at the very local level. QC is undertaking programmes associated with the socio-economic development of the Country. The projects are categorized under six programme pillars: Youth Leadership & Social Protection, Education, Provision of WASH, Health (with a focus on MNCH), Economic Empowerment & Sustainable Livelihood (EESL) and Disaster Response & Preparedness (DRP), along with its Seasonal Programs like meat distribution, Ramadhan program etc. In Pakistan, Qatar Charity is having its country office in Islamabad and field offices in KPK, Punjab, Sindh, Baluchistan, and AJK.

Project Summary:

Under the project, with support from UNICEF, Qatar Charity (QC) will be aiming to strengthen the prevention, early detection and management of child wasting in 12 districts of Punjab by strengthening the capacity of the local health systems, enhancing the early detection and referral and management of children with wasting, as well as improving the monitoring, quality and programme learning. Specifically based on Social Behavior Change approach, the project will enhance the access to nutrition and support UNICEF and Government of Punjab (IRMNCH and Department of Health) in prevention, promotion, and management of wasting programs at community level in targeted 12 target districts of Punjab. A strong understanding of Punjab’s health system, nutrition (wasting and its prevention etc.), community engagement and social behavior change approaches would be required to lead this project at the district level. The targeted districts under the project are: Attock, Chiniot, Faisalabad, Kasur, Lahore, Multan, Nankana, Okara, Pakpattan, Rajanpur, Rawalpindi, Sheikhupura.

1.     Job Summary:

We are looking for a collaborative and dedicated individual with reporting and data management experience to join us at our project office in all the above-mentioned districts. The project is a 12-month long UNICEF funded project. The position holder will be required to frequently travel (40% of the time) to the project locations in the district. The position will be reporting to District Manager for day-to-day tasks, requirements, and coordination. The position is required to implement data management & reporting tools to ensure that all project interventions are collected at a central point, are documented, and reported to the donor as per the agreed reporting schedules. Data management, analysis and reporting activities will be reflective of all the project activities being undertaken at the community level as well as at the Facilitation Centres (FCs) of BNP (BISP Nashonuma Program) on daily basis. The position holder will be required to develop a weekly log of all the activities being implemented in his/her assigned district and development of the report against these activities. S/he will also be required to occasionally travel to different Tehsils and FCs throughout his/her assigned district and maintain a close coordination with FC staff of BNP (BISP Nashonuma Program). The Data & Reporting Officer will maintain a close working relationship with District Manager and with staff of other programs connected with BISP Nashonuma Facilitation Centres (FCs). The position holder will also be required to maintain a good coordination with project’s field office in Lahore, Country Office of Qatar Charity, and with UNICEF officials. The position is expected to provide technical and operational support to District Manager by data and knowledge management, and analysis of collected data along with creating reports and updates. The Data & Reporting Officer will assist in the design and implement a project focused data management/reporting plan and ensure that data generated from activities are reliably and accurately collected in a timely manner to inform both reporting and adaptive management of project activities.

2.     Job Responsibilities:

·        Develop strong liaison with project related team, particularly with the District Manager and the M&E officer in the district office.

• Support development and facilitate implementation of data and knowledge management tools for entire project. This will include leading the data collection as well.
• Preparation of monthly/quarterly/half yearly/yearly reports of the project. This will include writing updates and collating data on daily basis and of smaller activities as well on regular basis.
• To ensure the data punching in online MIS with donor desired protocols.
• Lead in establishing effective monitoring, information, and reporting systems, and in the development of communication materials and strategies to promote beneficiary participation.
• Support the District Manager in developing data collection tools and ensure that the validation rules are included during implementation to reduce data entry errors.
• S/he is responsible to keep data in soft and hard form always updated, and whenever needed to share with doner and QC.
• Regular compilation of district office’s progress information and generation of programme reports at country office level.
• Work closely with M&E Officer and assist in monitoring of the activities wherever needed. This may include travelling to the field locations. Also deputing M&E officer whenever assigned by the District Manager.
• Prepare reports on the areas where QC work can be carried out using specific tools for gathering data, prepare the evaluation phases and implement the recommendation.
• Take up any additional tasks as assigned by the line manager or the Project manager.

3.     Job Requirements:

a.     Education 

·  Bachelor’s degree in social sciences, Rural Development, Management sciences, Development Studies/Management or other any relevant discipline                                

b.     Relevant experience

·    Minimum 4-5 years’ experience in data management, database techniques, data analysis or in M&E systems in a similar program.

·       Have expertise in analysing data using statistical software.

·       Have exceptional language and report writing skills.

c.      Computer knowledge    

Highly computer literate and confident with Word, PowerPoint, and Excel.

Data management tools and software, M & E Database.

MS Office (Word, Excel PowerPoint), Outlook

d.     Skills and Personality:

o   Communication skills             

Fluent in English and Urdu (knowledge of a Punjabi is preferred).

Strong communication and negotiation skills with ability to express ideas and concepts clearly and persuasively with senior internal and external stakeholders.

o   Technical skills

·       Must have strong report writing skills.

·       Understanding of reporting requirements of UNICEF.

·       Strong computer skills particularly in databases and reporting tools (word processing, spread sheets and databases).

·      Strong analytical skills and creative problem-solving skills to tackle complex problems. 

o   Ability to travel on short notices.         

Qatar Charity’s Core Values and Commitments: Qatar Charity Pakistan is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom QC engages. Qatar Charity Pakistan expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks.

Qatar Charity Pakistan sees diversity of nationalities, genders, beliefs, profiles, and statuses among its Human Resources as a major asset and therefore compels itself to the strict observance of the principle of non-discrimination throughout its recruitment process.

Qatar Charity Pakistan applies a policy of zero tolerance towards exploitation, sexual abuse, and mistreatment, in all its forms, of women, children and all other vulnerable persons.

By applying, the job applicant confirms his/her understanding of these recruitment procedures.

Qatar Charity Pakistan is an equal opportunities employer.