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خلاصہ
Following are some details related to my work experience for your review and information.
Currently leading a local comoany and we as a team are trying to bring revolutionary changes in this small business through IT, fast processing of orders, providing support to customers at their doorstep etc.
I have been working as Administration Finance Officer in German Government organization in development sector, GIZ LoGo-II, Lahore. Making sure that office machines, devices, vehicles etc are always in super condition to use. Taking precautionary measures and managing repairs for building and everything related to it. Along with this, managing payments as per rules and making sure that spending as per budget is managed well.
As my supervisors duty station was Islamabad, so I have been responsible for all the operations at Lahore office keeping all processes smooth and as per policies.
I have been responsible for procurement at programme level, country office level and head quarter level at GIZ. I would also like to share that I have done four months diploma in Procurement and Supply Chain Management from Pakistan Institute of Management, Lahore. Kindly note that in my previous experience I have managed procurement through import. I have managed complete custom clearing and forwarding process also.
In one of my experience I have been responsible for all the operations of four offices (Karachi, Lahore, Gujranwala and Sialkot) including dealing with customs authorities, Pakistan railways, NLC, shipping lines, transporters etc.
In my recent job at GIZ some other tasks also include acting as Security Focal Point for Punjab region for our project, event management logistics (as deputy) and Onsite asset management (as deputy). Dealing with landlord and making contract / agreements for properties, services has also been my responsibility.
I have been part of recruitment teams and have been managing onboarding of new staff. Last but not least that I have attended ToTs on Policy against sexual harassment at workplace, organized by GIZ.
With respect to digital competency, I would like to share that I have been using Winpaccs BashBook and CashBook, Onsite Inventory (asset management), WeBOC Customs software, FBR WHT portal, Microsoft Office (word, excel, power point, internet etc), Straight2Bank online banking.
I thank you for your time and consideration and looking forward to speak to you for this employment opportunity.
Thank you for your cooperation and support.
With best regards,
Muhammad Zahid Iqbal Malik
پراجیکٹس
تجربہ
Administration & Finance Manager
To manage and coordinate all functions of administration including efficient utilization of resources workforce planning, training and development, Monitoring quotations preparation and submission for goods and services within given time lines,
Managing accounts of customers, dealing with banks and handling customer accounts,
Generating statements and reports as and when required by management,
Monitoring spending and income considering budget and dealing with banks, Liaison with relevant government authorities and departments,
Successfully managing the operations of three sites ensuring the costs to be within the budgets,
Managed the field staff ensuring maximum productivity and 100% adherence to operational timelines,
Managing contract preparation and execution with national and local logistic companies that resulted in 10% plus decrease in operational costs and improvement in delivery time,
Preparation of different reports as and when required by the management,
To manage security of staff, office, go-down and assets of the company,
Receiving feedback from customers to resolve complaints and use practical suggestions for increasing efficiency,
Administration and Finance Officer
Successfully managed administration by having everything at maximum efficiency level,
Updated supervisor (at Islamabad) on regular basis regarding operations of regional office. This has been appreciated by him in annual staff assessment,
For the first time in history of the project, successfully executed activities in Karachi and Tando Jam Sindh as per request of Local Government Academy Lalamusa Punjab and Local Government department of Sindh,
Made proposal for library of Political Science department of Punjab University under support agreement with GIZ. The said proposal was appreciated by all authorities due to efficient use of limited space and maximum use of limited resources,
Trained local NGO (Sangat) team on procedures of GIZ, so that all the procedures and documentation are handled well and financing agreement is executed and completed on time. This helped our project to save thousands of Euros,
Successfully managed Onsite software for physical verification. Our office has been ranked at top for Onsite Reporting and most efficient verification process,
Made sure that the preventive measures are taken for building and repairs are made well on time,
Diligently dealt with Government departments, authorities and security agencies,
Efficiently performed security focal point duty for Punjab and support RRMA (security in-charge), Supported team in interviews of staff and their onboarding,
Administration & Finance Officer
Successfully managed administration by having everything at maximum efficiency level,
Trained Punjab Information Commission team for managing different tasks as per GIZ procedures. The trainings included management of hall and facilities for internees, procurement, HR filing, payments, event management etc. This resulted in processing of invoices in less than half of time as compared to process being done earlier,
Successful completion of annual goals well in time for seven consecutive years at GIZ. There are minimum three unique goals given to every employee annually, Guided team on reports from monthly closing (check List A/B), yearly audit (check list C) and external audits. This has increased efficiency of the team,
Efficiently performed security focal point duty for Punjab and support RRMA (security in-charge), Supported team in interviews of staff and their onboarding,
Administration Officer
Successfully managed the completion of setting-up of Lahore office of programme,
Successfully managed administration and made sure that everything is managed in compliance with organization’s rules and regulations,
Guided team to create disciplined and well organized look of office which gives positive impression, Made sure that the preventive measures are taken for building and where required managed repairs as per agreement with landlord,
Made sure that the vehicles, genset, machines and devices in office are very well maintained,
Successfully dealt with Government departments, authorities and agencies for creating good environment,
Successfully performed security focal point duty for Punjab and support RRMA (security incharge),
