§   HR and Administration (Operation)
§   Time office monitoring & Pay Roll
§   Assist new joiners and current employees with any administrative inquiries or requirements.
§   Biometric staff Attendance and Security checks for all staff.
§   Manage asset inventory, and ensure the efficient distribution of office supplies.
§   Foster strong relationships with vendors and suppliers
§   Documents Controlling
§   Reporting from Decibel Software to (Head office and HODs)
§   Coordination with Audit team
§   Public dealing
 

·         HR and Administration
·         Public dealing (PFO)
·         Coordination with IT (MIS) section,
·         Closely coordination with accounts
·         Reporting (PAF AHQ)
·         Academics and Admissions Record Monitoring
·         Handling of official Legal matters
·         Coordination with Audit team from AHQ

·         Inspection of Pharmacy System,
·         Logistics & Supply chain, HR
·         Admin , IT & Finance
·         Market Sales, recovery
·         Coordination with all B.B offices and report to Head office…

• Validation and uploading collected household data on daily basis.
• Online clearing of data on regular basis to keep the database up to date.
• Working in close collaboration and ensure data collection validity, authenticity and completeness of reporting.
• Report any inconsistencies in the database whether relating to the data, the data collection process or any particular issue related to field to the Project Manager
• Working on Smart Data Collection Tools i.e. ODK. Entered surveyed data in PDA.

 Prepare & share daily, weekly and monthly progress report on food voucher project
 Maintenance of data base of beneficiaries and other relevant data
 Preparation of program presentation and updating on regular basis
 Update follow up data on the basis of daily consultation in respective forms/ tally sheets
 Any other tasks assigned by Project manager
 Regular coordination with Project Manager
 Daily compilation of data and weekly reporting on appropriate reporting tools
 This position is responsible to assist the PM in routine and day to day activities of Food Voucher program in Kohat

 Complete a comprehensive training to ensure correct usage of the Personal Data Assistant (PDA), IRC rules and regulations, as well as the objectives and importance of the assessment
 Travel daily with your assessment team to pre-identified locations with high concentrations of IDPs
 Visit door to door with IDP families to conduct the IVAP household survey using a PDA .
 Correctly enter all data required from each household showing no partiality
 Verify the completion of data collection at the end of each household interview
 Follow IRC security protocol and IVAP standard operational procedures at all times
 Take direction and complete the tasks assigned to you by your Team Supervisor
 Upload collected household data daily
 Conduct oneself with respect in all work with IRC, treating all persons (particularly IDPs and other team members) with dignity and professionalism

 Assisting the AME Unit in the development and implementation of Appraisal, Monitoring and Evaluation strategies by collecting quantitative and qualitative dataTravel daily with your assessment
 Role is to support programs in their improvement and provide reliable information for coordination and management decision making and recommendations on projects.
 Provide regular reports to the AMEU Manager/AMEU Officer
 team to pre-identified locations with high concentrations of IDPs
 Visit door to door with IDP families to conduct the IVAP household survey using a PDA
 Correctly enter all data required from each household showing no partiality
 Verify the completion of data collection at the end of each household interview
 Follow IRC security protocol and IVAP standard operational procedures at all times
 Take direction and complete the tasks assigned to you by your Team Supervisor
 Upload collected household data daily

 Monitor all Field House Hold Inerviewer Activities on Field.
 Upoad and download Data according to standard of UNHCR
 Knowledge of maintaining record on computer & Open and distribute the mail
 Supervised and Response all team of field members
 Direct calls and respond to inquiries & Ensure data is entered into the system
 Assist with preparation of the budget & Maintain confidential records and files
 Maintain leave record of all the employees & Establish and maintain supplier accounts
 Manage the filing, storage and security of documents & Prepare documents and reports.
 Review of all completed questionnaires to ensure clarity and accuracy.
 Monitor data collection process to ensure field manual protocols and procedures are being followed, provide guidance to enumerators.

 Advocating for organization’s mission, Organize meetings and workshops with the communities
 Develop material on health and hygiene& Distribution of different kits in targeted community.
 Supporting Team Leaders in their works Prepare schedules and planning
 Providing analytical support to solve problem within staff and as well as with community
 Carry out assessments in flood effected communities & Conduct Hygiene promotion sessions on the Field
 Manage the hygiene promotion teams and monitor the quality of hygiene promotion work
 Capacity building of staff members and motivating them for effectively productive assignments
 Weekly & monthly Meetings with Project Officer and Team Leader Report writing and official documentation

 Designing, preparing and developing teaching materials. Deliver regular lectures to students.
 Set the tone of the boarding house.Maintain atmosphere well-ordered, pleasant and relaxed.
 Ensure the effective supervision and safety of their students.
 Monitor the attendance, behavior and progress of their students in the academic programmes,.
 Report to the Course Director on any matters connected with boarding house administration or student discipline/welfare requiring his/her attention.
 Undertaking administrative tasks related to the department, such as student admissions, induction programs and involvement in Co-curriculum activities
 Take responsibility for organizing an area of activity outside boarding house duties, e.g. the evening 'coffee bar'.
 Set up and implement boarding house procedures for getting up, showering, meals, bedtime and for the safe keeping of students’ valuables and pocket money.

 Attend all meetings & Maintain records of decisions
 Prepare income statements & Prepare balance sheets
 Organize staff training sessions, workshops and activities
 Prepare notices and advertisements for vacant staff positions
 Ensure all the employee have their defined Job descriptions
 To evaluate the effectiveness learning and development of staff
 Resolving issues between staff and organization effectively
 Record keeping of Leave records from other offices & Timely Hiring and releasing of staff
 Maintain the leave management system & Ensure proper Induction/Training before joining
 Timely conduct of training session to get better performance from employee
 Provides support for and implements operational plans relating to HR to agreed standards
 Providing support and advice to Project Director on areas of work covered in their remit
 Proper hiring and performance management procedure for right selection of candidates
 To take part in interview process, selection, back ground investigation
 Assist with the annual audit & Maintain financial files and records
 Knowledge of maintaining record on computer & Open and distribute the mail
 Direct calls and respond to inquiries & Ensure data is entered into the system
 Assist with preparation of the budget & Maintain confidential records and files
 Manage the filing, storage and security of documents & Prepare documents and reports

·         Opening Accounts & Maintains Computerized Books of Accounts (PLS, Current)
·         Cheque book Issuing to the customers & Accepting deposits and payments from customers
·         Filing and clearance of Berozgar Schemes (Rakksha , Moter bike and Car Leasing)
Involvement in cases of (Pension, Utility bills, Hajj Form & kept all records. Load all required software & Monitor security of all Technology

 Collect necessary base line information about the area.
 Identification of contact person in the village.
 Preparation of village profile.Preparation of Tops with communities.
 Developing monthly work plan and progress reports for the activities
 Conduct Social surveys as and when required or asked by the management.
 Identification of community members for other programme activities.
 Coordinate with Project Director for necessary instructions and guidance.
 Provid data of field to Monitoring & Evaluation Section in time
 Develop and maintain the necessary documentation and record of all project & organization activities.
 Preparation of Village Development Plans(VDPs)Maintaining community record through regular check ups