• Preparation of donor specific financial reports as per the agreed timelines.
• Provide financial input in preparation of proposals for submission to donor.
• Ensure separate books of accounts are kept and all payments are made through donor bank accounts.
• Donor Fund reconciliations are prepared on timely basis.
• Act as liaison between projects department and finance department to ensure correct accounting of all the projects as per contract terms, submission of financial summary to projects departments.
• Coordinate with auditors (internal, external) for timely completion of audits.
• Preparation of all the financial schedules associated in preparation of donor financial report.
• Managing Petty Cash Expenses incurred at offsite stations (Thatta,Sujawal)
• Ensuring correct dimensions are entered at the time of raising of PR’s.
• Managing operational advances provided at stations and ensuring timely settlement of advances.

• Preparation of donor specific financial reports as per the agreed timelines.
• Provide financial input in preparation of proposals for submission to donor.
• Ensure separate books of accounts are kept and all payments are made through donor bank accounts.
• Donor Fund reconciliations are prepared on timely basis.
• Act as liaison between projects department and finance department to ensure correct accounting of all the projects as per contract terms, submission of financial summary to projects departments.
• Coordinate with auditors (internal, external) for timely completion of audits.
• Preparation of all the financial schedules associated in preparation of donor financial report.
• Managing Petty Cash Expenses incurred at offsite stations (Thatta,Sujawal)
• Ensuring correct dimensions are entered at the time of raising of PR’s.
• Managing operational advances provided at stations and ensuring timely settlement of advances

1. Prepare Daly Arrival Report
2. Prepare Daily Party Payment Position
3. Prepare the bank reconciliation at the end of month for each bank account.
4. Coordinate with Finance Officer at Head Office.
5. Responsible for tracking Petty Cash, Keeping appropriate records, and maintaining reconciliations.
6. Ensure maintenance of proper books of accounts and other records for prompt recording of all financial transactions through account software.
7. Prepare monthly, quarterly and annual expense report and submit to Director.
8. Regularly and timely preparation of payment vouchers and data entries into Gin soft Extreme 2013 accounting software.
9. Preparation of Accounting Software Generated Reports including Trail Balance ,General Ledger, Accounts Receivable/Payable and income & Expenditure Reports etc.
10. Responsible of staff salaries preparation and deduction including Advance Tax etc.
11. Custodian of used / un-used cheque books under lock and key.
12. Tax related activities including deduction of advance income tax, as per law and deposit thereof in to Government Treasury, e-filing and submission of deposit returns to the Head Office.
13. Maintain Ledger of Cotton seed sale, Sale of Bales, Oil Cake, Oil & Lint etc.
14. Prepare Ledger of Purchase Cotton & Stock Register.
15. Prepare Sale Invoices & Sales Tax Invoices
16. Prepare Documents of Letter of Credit (LC)
17. Prepare Party wise ledgers & Supplier Ledger.

1. Set up, maintain, and fully utilize computer accounting system features. This includes setting up of grant accounting, use of standard chart of accounts, month-end procedures, back-up, etc.
2. Prepare the cash/bank payment vouchers and ensure that supporting documents are attached and in accordance with RDF/Donor Policies and Procedures.
3. Prepare the bank reconciliation at the end of month for each bank account.
4. Responsible for disbursing and replenishing the petty cash funds.
5. Assist other staff in clearing their operational advances taken from petty cash fund.
6. Coordinate with Finance & Admin Manager at Head Office.
7. Follow up the staff outstanding operational advances and ensure that they clear/adjust it on time.
8. Liaison with the banks and other concerned staff members at Head Office and Filed Office.
9. Attend team meetings and contribute in reporting, coordination and implementing administrative activities, including procurement, inventory, logistics, etc.
10. Support to the program team and dispatch the work within the team in routine or when required.
11. Manage Standing Operating Procedures (SOPs) for transport, procurement, maintenance and security
12. Take responsibility for overall assigned Project Accounts and Financial work.
13. Ensure timely and accurate submission of financial reports.

1. Managing the Finance and Administration related record of the Project on daily basis according policy of SDF and submit reports on given formats.
2. Responsible for tracking Petty Cash, Keeping appropriate records, and maintaining reconciliations.
3. Maintain Bank records, perform Bank Reconciliations, and deal with the bank on all financial matters as joint-signatory with Executive Director.
4. Responsible to manage office environment inside as well as outside.
5. Look after and management the office assets and vehicles.
6. Assisting the staff in manage and implementation of program or project activities.
7. Prepare and screen project financial contract with donors and partner organization as well as employment and consultancy contract of the terms of the contracts.
8. Ensure timely reporting of the periodic income and expenditure of the organization and report to the Executive Director (or his nominee), and the Management Committee.
9. Ensure maintenance of proper books of accounts and other records for prompt recording of all financial transactions through account software.
10. Collect quotations, prepare comparative statements for approval from ED/MC and ensure transparency.
11. Prepare monthly, quarterly and annual expense report and submit to Executive Director.
12. Providing support for organizing programs and events.
13. Maintain and updating the website of the organization.
14. Assist ED/Project Manager for developing any other assignments given by the higher management.

1. Administer and Monitor the Financial, Procurement and HR Systems:
• Prepare the budgets;
• Implement financial, Procurement and HR policies and procedure;
• Establish and maintain cash control.
• Establish and maintain and reconcile the general ledger;
• Monitor cash reserve and investment;
• Prepare and reconcile bank statements;
• Establish and maintain supplier accounts;
• Process suppliers invoices;
• Maintain the purchase order system;
• Issue cheques for all accounts due;
• Ensure transaction are properly recorded and entered in to the accounting system;
• Prepare income statements and balance sheets;
• Prepare monthly financial statements;
• Prepare quarterly reports and report on variances;
• Generate monthly head wise trends or expenses analysis and budget reviews;
• Maintain financial fillies and records.
2. Maintain the Accounts Payable and Accounts Receivable Systems:
• Ensure the safeguarding of all funds of the Foundation
• Issue ,code and authorize purchase orders;
• Reconcile the accounts payable;
• Prepare journal summaries;
• Reconcile the accounts receivable;
• Compile sources documents;
• Issue receipts
• Reconcile weekly deposits.
3. Administer Employee File and Records:
• Document all employee;
• Establish employee files in the computerized system;
• Verify and report on benefits payments;
• Maintain the leave management system;
• Verify annual leave record ;
• Calculate and action deductions;
• Prepare separation documents for terminated employees;
• Maintain confidential employee files.
4. Administer Employee File and Records:
• Setup employee files;
• Verify and code timesheet;
• Calculate employee salaries, deduction and contributions;
• Enter payroll information into the accounting system;
• Calculate source and miscellaneous deductions;
• Process pay cheques;
• Update employee leave status;
• Prepare ,review, and file payroll summaries, journals and reports;
• Issue records of employments.
5. Provide efficient and effective office Management:
• Oder office supplies;
• Manage the filling ,storage and security files, documents, assets ,furniture, fixture, vehicles and equipment’s;
• Manage the repair and maintenance of computers, office equipment and vehicles;
• Manage the cleaning of office premises and equipment’s;
• Manage and maintain the training hall ,its booking and revenue;
• Manage the support staff to perform their jobs properly.

1. To take care of all financial matters of the region including but not limited to monthly financial reports, vouchering, accounting etc.
2. Regularly and timely preparation of payment vouchers and data entries into Quick Book, accounting software.
3. Preparation of Accounting Software Generated Reports including Trail Balance ,General Ledger, Accounts Receivable/Payable and income & Expenditure Reports etc.
4. Responsible of staff salaries preparation and deduction including P.F, EOBI, Advance Tax etc.
5. Ensure that all incomplete vouchers are returned to the concerned department. Any voucher will inadequate supporting documents, missing approval, overwriting illegible amounts and the amount changed are returned to the originator for explanation and corrective action.
6. Frauds or possible frauds are detected and reports to the supervisor and National Office.
7. Make sure that all payments are as per HDF Policy and statuary requirements.
8. Responsible for maintenance of proper and accurate handling of bank accounts.
9. Maintain Cheque register.
10. Custodian of used / un-used cheque books under lock and key.
11. To take care of all financial aspects of HDF credit program in the region.
12. Tax related activities including deduction of advance income tax, as per law and deposit thereof in to Government Treasury, e-filing and submission of deposit returns to the National Office.
13. Monthly submission of EOBI statement.
14. Maintain Provident Funds Record including deduction, position thereof and loan.
15. To make sure that all the internal and external audits of the region conducted smoothly.
16. Keeping / storing the QB-Backup separately on monthly basis.
17. Submission of QB-Backup, Bank Reconciliation and Tax deduction and deposit ,PF. detail, Salary Sheets, Budget Variance, and Cash Request to National Office on before of 7th of each month.
18. Responsible to clear staff and vendor advance as per policy.
19. Keeping update knowledge of Finance Policy and Compliance thereof.