Payable Management

◦    Review all payment vouchers to ensure completeness, and accuracy including arithmetical calculations and compliance with AKHS, P & donor policies & agreements before processing.
◦    Closely follow up, update & review the ROP tracking sheet regularly to ensure timely processing of payments & highlight delays to supervisors to expedite payments.
◦    Review and timely authorizing of Journal invoice Vouchers, Petty Cash Vouchers, and Adjustment vouchers through ERP Software.
◦    Supervising the compilation of all vouchers’ files of each month with the compliance sheet filed at the top, scanning all vouchers, and dispatching vouchers with all support to corporate office regularly.
◦    Monitoring of creditors/vendors aging monthly and ensuring that there are no longer outstanding payments.
Treasury Management
◦    Review daily cash position summary to ensure sufficient funding is available for payment processing including monitoring of monthly cash forecast sufficient for decision-making purposes. i.e., whether there will be cash shortage/surplus at any given time during the month to plan appropriate funds management.
◦    Ensure banking compliances, reviewed weekly & monthly bank reconciliations, followed up on long outstanding items appearing in the reconciliation, and any other adjustments, and reported to the central finance office.
◦    Monitoring and supervision of daily deposit of cash from OPD / Radiology/ Laboratory collection counters.
◦    Preparation of monthly income reconciliation of all 35 units highlighting excess/short cash to regional SLTs (Senior Leadership Team) for immediate remedial actions.
◦    Monitoring and supervision of billing department for timely settlement of bills and submission /deposit of cash in bank.
Budgeting and Reporting
◦    Devising reasons for major variations as part of monthly financial analysis shared by the Central Office.
◦    Supporting central finance in developing annual budgets and forecasts after coordination with regional SLTs.
◦    Provide support in financial-related communications including preparation & submission of regular financial reports to govt department under Public Private Partnership intervention.
◦    Responsible for financial reporting, reconciliation & reporting of revenues generated through outreach team of funded projects.
◦    Develop the allocation sheets for charging the cost to relevant departments including expansion projects.
Receivables Management
◦    Review all receipt vouchers to ensure completeness, and accuracy including arithmetical calculations and compliance with AKHS, P & donor/grant policies & agreements.
◦    Monitoring of creditors/vendors aging monthly and ensuring that there are no longer outstanding payments.
◦    Monitoring and supervising all panel-related matters and ensuring bill submission on time to panel companies.
Fixed Assets and Inventory Management
◦    Ensure monthly stock counts in coordination with unit pharmacy & warehouse staff and submit the report to the central purchase team.
◦    Monitoring of quarterly fixed assets count across all regions and presenting a report to the central office.
Other Tasks
◦    Ensuring that monthly & annual closing in ERP is done timely, as per institutional processes including but not limited to accruals, RVs, and other adjustments, etc. related to both donor and regular Programs.
◦    Preparation of VPM report for shared based doctors, OTAs shared based report on monthly basis as per MOUs and submit to Central HR before making payment.
◦    Monitoring and supervision of services provided by doctors are incorporated in the patient care module under respective service reports by concerned staff.
◦    Monitoring and supervision of advances' collection from patients, advances to vendors & staff timely settlements, and follow-ups as per SOP.
◦    Provide support during the annual audit of PPP units by the KPK / Gilgit Government, external audits, and donor agencies audits.
◦    Ensure the accuracy of tax deductions as per the Income tax and Sales tax law applicable while making payments to vendors.
◦    Manage central depository of all permanent records, and legal documents including agreements and vouchers processed in regions.
◦    Review all Movement Journal vouchers initiated in the region and signing it off for record purposes.
◦    Recording and updating manual receipt consumption and stock of manual receipts kept at all units.
◦    Update and share payroll deduction file of the region with central finance once a month

◦    Overall supervision of the Accounts department of the factory
◦    Preparation of budget variance report
◦    Analyzing key financial data and advising senior management on strategic planning.
◦    Preparing financial reports and budgets, as well as controlling and forecasting income and expenditure.
◦    Overseeing accounting procedures and supervising junior staffs
◦    Manage timely completion of month-end financial close.
◦    Preparation of quarterly and annual financial statements based on applicable laws, regulations and accounting standards.
◦    Ensure that all books of accounts (Cash Book, ledger, journal etc.) are maintained at full up-to-date condition all times.
◦    Develop the finance team to be able to apply and execute financial policy and accounting procedure manual.
◦    Independently lead and manage the Accounts Department to ensure daily accounting work in an efficient manner.
◦    Preparation of Financial Statements and Financial Reports of the factory on monthly, quarterly and need basis.
◦    Posting and authorization of all kinds of vouchers
◦    Preparation of daily Sales and Production Report of the company
◦    Recording and update of party's ledger
◦    Aging of Account Payables & Receivables
◦    Analysis of Production and Sales
◦    Preparation of staff payroll and disbursement of salaries
◦    Preparation of Income and Sales Tax schedule on monthly basis according to the laws and regulation
◦    Coordinating Internal and External Audit of the factory.
◦    Monitoring Receivable and Payable and verification of Fixed Assets.
Arranging training for finance staff, as part of the continuous professional development process

◦    Ensuring the expenses data is properly submitted and tracked and that all expenses are reasonable and allocable.
◦    Ensuring to efficiently use the budget for implementation of activities so that over costing is minimized.
◦    Ensuring that proper financial procedures and systems are operated and maintained.
◦    Monitor ongoing levels of expenditures on individual programs against budget and provide timely advice.
◦    Coordinate and manage cash forecasting system to ensure adequate funds are available to meet program/Projects requirements.
◦    Preparation of Fund Flow Statement for Projects and Cash/Fund Status Report of Regional Office on monthly base
◦    Checking and authorizing of vouchers and resolving discrepancies.
◦    Monitoring the timely disbursement of payments.
◦    Monitoring and ageing of Payables & Receivable
◦    Monitoring of staff advances and to ensure timely settlement of the same.
◦    Supervise the preparation & disbursement of monthly payroll for staff.
◦    Preparation of operational and program budget for Chitral Office
◦    Calling RFQs from various vendors and ensuring that all the compliances are properly in placed.
◦    Maintaining the inventory and updating it accordingly.
◦    Ensure all the administrative requirements of the regional office are met efficiently and effectively.
◦    Making lease agreements for office building and other rented facilities
◦    Contracts with vendors and suppliers
◦    Processing of Utility bills in stipulated time and following up on any discrepancies
◦    Provide assistance to the Internal & External Auditor(s) in the performance of the regional and project audits.
◦    Help Regional Program Manager in the preparation of operational plans.

Operations:

 Ensuring the expenses data is properly submitted and tracked and that all expenses are reasonable and allocable.
 Ensuring to efficiently use the budget for implementation of activities so that over costing is minimized
 Ensuring that proper financial procedures and systems are operated and maintained.
 Monitor ongoing levels of expenditure on individual programs against budget and provide timely advice.
 Coordinate and manage a cash forecasting system to ensure adequate funds are available to meet program requirements.
 Checking and authorizing of vouchers and resolving discrepancies.
 Monitoring the timely disbursement of payments.
 Monitoring and ageing of Payable & Receivables.
 Analysis of trial balance to ensure complete accounting of all transactions and budgetary controls.
 Monitoring of staff advances and to ensure timely settlement of the same.
 Monitoring and financial reporting of donor funded projects
Administration & Procurement:

 Conduct all the procurement of the regional office through market surveys and follow up of prices for minimization of costs.
 Calling RFQs from various vendors and ensuring that all the compliances are properly in placed.
 Maintain operational logistics for the regional office including staff salaries, operation of vehicles, office operation and others.
 Maintaining the inventory and updating it accordingly.
 Make IDs for all the office assets and ensure their proper use by the team members.
 Maintain security arrangements for the regional office.
 Ensure all the administrative requirements of the regional office are met efficiently and effectively.
 Making lease agreements for office building and other rented facilities.
 Contracts with vendors and suppliers.
Budgeting and Planning:

 Preparing operational and program budget for Chitral Office.
 To ensure that all activities are as per annual plans and allocated budgets.

 Preparation of Vouchers
 Processing of Bills
 Compilation of Accounts of Health Units
 Preparing stock/medicines consumption report on monthly basis of Health Centers of Lower Module
 Preparing medicines consumption report of PHC Medicines
 Stock valuation of Health Centers on quarterly basis
 Maintain and updated Personnel Files leave records of staffs, salaries and other inventories.
 Repair and maintenance of Vehicles and maintenance of proper log book
 Prepared vehicle utilization reports on monthly basis
 Maintain and update Cash Book, Petty Cash Book and other financial records.
 Close relationship with Local Health boards and communities
 Make arrangement for travel of staff to the fields and out station tours.
 Disbursed staff salaries and rentals etc.
 Make arrangement for meeting, Seminars and workshops.
 Custodian of Petty Cash and prepared monthly expenditure statement report and raise requisition for re-imbursement of petty cash.

 Handling of Petty Cash
 Preparation of staff payroll
 Preparation of Vouchers
 Preparation of Bank Reconciliation
 Assisted Finance Section staff in routine office activities