Assisting the CEO on day to day basis

Assisting the ceo in day to day jobs
Follow up assignments and arranging his travels
Dealing with his guests and emails as well as letters

Maintaining office services. Implement office policies, establishing standards and procedures. Organizing office operations and procedures.
• Ensuring by 10am that office is clean and ready for the day to start. Supervising office boy and housekeeping staff.
• Enrolling biometric attendance for new joiners and out sourced staff.
• Control correspondences, review, and raise and approve supply requisitions.
• Maintaining office equipment.
• Maintaining office efficiency by maintaining and replenishing inventory. Check stocks to determine inventory levels. Verifying receipt of supply. Using a range of office software.
• Distributing medical/insurance cards.
• Correspondence with head office and Nishat hospitality.
• Issuance of RFID cards.
• Maintain records for employees (bank accounts, access cards, etc.)
• Ensuring smooth operations for mall offices of approx. 600 employees
• Assisting CEO and attending their personal guests and managing all meetings and lunches/coffee mornings.
• Arranging meetings.
• Perform other related duties as and when required.
• Maintaining the condition of the office and arranging for necessary repairs.
• Responding to customer enquiries and complaints time to time.
• Ensuring health, safety and hygiene policies are observed.

To assist the Country Manager
• To maintain agenda and diaries
• Monitoring daily turnover
• To handle inter departmental correspondence
• To maintain necessary records of employees and suppliers
• Coordinating with a team of 12 Country heads/ GMs and 6 merchandize managers at head office
• Maintaining/monitoring expense claims
• Monitoring budgetary issues
• Managing all travel arrangements and hotel bookings for all the staff members
• Managing and coordinating trainings for all the staff members (within Pakistan as well as out of Pakistan)
• Handling incoming phone calls and walk in guests for the country manager
• Arranging meetings and appointments
• Maintaining minutes of the meeting
• Taking care of the reception area / customer services
• Monitoring competitor activities and forwarding the information to all the concerned
• To follow up mails and assignments along with customer complaints
• Taking care of all the events organized for the company