Top-performing administrative professional with 5-plus-year record keeping and general office management. Proficient in providing support to executives, taking minutes, handling appointments and messages, and writing correspondence. Strong background in MS Word, Excel, PowerPoint and Outlook. An expert communicator who is known for multitasking and completion of assigned tasks within deadline.
- Manage stocks and inventory
– Order supplies
– Facilitate event registration
– Maintain office files
– Update mailing lists
– Support other departments
– Provide excellent logistic services
• Smooth & timely purchasing of goods from reliable suppliers having proper receipts and records of contacts etc.
• Timely and smooth purchasing of goods/commodities in compliance with project policy and procedures from local Market.
• Preparing of required/ periodic reports of procurement on daily, Weekly and monthly basis.
• Daily purchase reporting before going to market and End day purchase done report.
• Create updated data base and developing linkages with Suppliers, Traders, Whole Sellers and different vendors.
• Establishing good relationship with vendors and clients.
• Provide assistance to senior.Supply chain &Logistic Officer in daily operations.
• Fleet management, Road Travel Requests, Vehicle Repair & Maintenance, fuelling and fuel consumption report, Implementation of monthly schedules for Vehicle movements and duty roosters.
• Warehouse management In/out and appropriate record keeping.
• Responsible to establish effective system for the maintenance and the security of the office and vehicles.
• Contract agreements for the offices and accommodation
• Maintenance and repair of all office equipments, building and furniture, fixture.
• Assets Management (verification, issuance, control and issuance of consumable items)
• Arrangements of seminar, conferences interviews and training events conducted in or at community level.
• Supervision of subordinates and the support staff like drivers, sweeper, cook, office boy office assistants etc.
• Responsible to prepare the support staff overtimes.
• Logistic support to program division and outstation tours.
• Arrangements of travel and accommodation of guests.
• Arrangement of eye surgical and eye screening camps in different U/C of district chagai.
• Purchasing, tendering, negotiating and receipt of all materials, goods, services and contracts.
• Responsible of residence related administration, like boarding & lodging of officials..
• Prepare the monthly admin consolidated report.
• Includes Camp Management and maintenance.
• Looking after of mess and food supplies.
• Dealing with local and sub-contractors.
• Management of drilling operation supplies.
• Communication (HF and VHF) operating responsibilities.
• Heavy equipment loading and offloading.
• Fuel record keeping.
• Daily movement plan.
• Supply chain process.
• Dealing with local administration.
• Manage people processing and system.
• Health and Safety requirements of work place.
• Monitoring the performance and progress of junior staff (Drivers and Labors).
• Motivating, organizing and encouraging team work.
• Ensuring of quality delivery.
• Keeping Record control system up to date and reporting to Admin Manager.
• Writing regular reports and statistics on daily, weekly and monthly basis.
• Maintaining standards of health, safety, hygiene and security in work place.
• Gained experience working in a rough and tough field environment.
• Looking after camp supplies.
• Vehicles record keeping.
• Transportation arrangement.
• Hoteling and air tickets arrangements.
• Dealing with local administration (security, levies and FC) for logistic support.
• Receiving, Issuing and Dispatching Goods within the administration department.
• Records of different assets of company.
• Having project site stationaries responsibility.
• Stock storage and safekeeping.
done
Approved