Technical (Elaborate the technical key results areas in detail).
Asset Management
·       Assist SC&S Officer to Manage Fixed Assets at FO Office Level. Ensuring all the existing and newly purchased fixed assets are properly tagged.
·       Assist SC&S Officer  for Ensuring periodic reconciliations of all the fixed assets and all the fixed assets are maintained properly
Fleet Management
·       Authorize vehicle movement, Maintain entries in Stride, Log Book and VMS.
·       Timely fuelling of vehicles
·       Vehicle repair and maintenance to ensure IR Fleet remain is working condition all the time
Event Management
·       Event management/ arrangements in seminars, conferences and interviews.
Security
·       Assist SC&S Officer  for Ensuring the promulgation and implementation of effective security system for office and vehicles
Facilities Management
·       Manage and supervise all matters related to Office, Staff residence and warehouse
Procurement
·       Assist SC&S Officer for Timely procurement based on complete Procurement request which is duly approved.
·       Assist program team in developing procurement plans
Warehousing
·       Ensure that all warehouse movement are recorded in a timely manner in warehouse register and warehouse portal




Operational (Elaborate the operational key results areas in detail).
·       Coordinate with internal (Area and CO procurement leads, Project Lead, Department leads at FO) & external (Vendors, Line department, Law enforcement agencies) stakeholders related to timely procurement, assurance of staff security and other matters of mutual interest.
·       Ensure preparation & record management of FO level procurement record/information so that may be accessed by relevant individuals as & when needed.
·       Ensure the preparation , submission and payment of vendor payments
·       Supervision of support staff at FO level and maintenance of record (Leave, Time sheet, over time and appraisal)
·       Identification and addition of new vendors and preparation of vendor data base
·       Coordination with LEA,s and generating security alerts
·       Ensure proper filling of forms & formats as per desired standard
·       Close coordination with line manager for effective implementation of policies / guidelines.




Organizational (Elaborate the organizational key results areas in detail).
·       Ensure compliance with IR’s policies & procedures in true spirit for effective delivery of services.
·       Understanding of IR values and their demonstration in real time.
·       Abide by the IR zero tolerance policy towards bribery & corruption as well as sensitize others on coping mechanism so that they can raise voice as & when feel inappropriate.
·       Thorough knowledge of IR strategic priorities & the way you can contribute in its achievement.
·       Assist in identification & documentation of organizational successes for show casing IR work
·       Facilitate the organizational stance on clime change through adaptation of environment friendly & cost effective approaches in your domain.
·       Respect & promote the organizational stance on work force diversity & support the efforts being made for mainstreaming of marginalized groups i.e. Persons with disability and old age, minorities, Women & children etc. in carrying out organization activities.
·       Ensure periodic field visits to witness the challenges and implementation of activities at ground level.
·       Participation and facilitation in implementation of IR seasonal programmes.

Major Responsibilities:
Ø  Procurement for emergency grants
Ø  Conduct market surveys regularly at field level for key categories to ensure that IRC is receiving services and goods for best value for money.
Ø  Ensure that all procurement required by Field Offices level, is managed efficiently, timely and comply with
IRC and donor’s policy and procedures.
Ø  Document each procurement request fully and clearly according to IRC policy.
Ø  Review all RFPs, RFQs, MPAs, MSAs and Simple Contracts, procurement process documents at field level and forward to Country Office for obtaining approvals.
Ø  Share Procurement tracker/status report with sector lead on daily basis.
Ø  Review and process error free payments documents, keep track of all the payments submitted to Finance, minimize delays in submission of invoices to finance.
Ø  Make sure all files of suppliers are maintained and updated as per IRC policy. Digitization of procurement files.
Ø  Set annual goals of subordinate and review annually and on need basis.
Ø  Ensure procurement activities are conducted according to IRC policies/ procedures and Donor guidelines through frequent and routine verification of procurement documents and reports.
Ø  Ensure timely and accurate submission of monthly reports and data required by office including procurement request tracking and other donor reports as per requirements.
Ø  Timely submission of documents for the monthly supply chain reports (SC section), donor required reports/matrix to SC Manager emergency response for further review and submission.
Ø  Focal person for internal and external clients for flood emergency response at field level.
Ø  Manage and keep track of all the emergency procurement in compliance with IRC and donor requirements.
Ø  Manage and keep track of all the assets procured under flood emergency response.
Ø  Manage and keep track of all the inventory procured by regional / country office under flood emergency response.

Ø  Manage warehouse and keep track of the supplies received, stored and distributed in accordance with IRC/Donor guidelines.
Ø  Manage fleet and ensure vehicles are checked, maintained and available for the program and supply chain activities.
Ø  Procurement of medicines and experience to on board medicine distributers and medicines suppliers through Islamabad based SC Team.
Ø  Manage office premises and ensure office is well maintained all time and equipped.
Trainings:
·         Conduct field visit to support supply chain team in field on policies and procedures.
·         Conduct Supply Chain trainings for SC staff and non-SC staff members.

Mission 1: Coordinate Administration at Hyderabad base
The Logistics Officer is responsible for:
·          Adhere ACF logistics regulations across Pak-Mission, and ensuring compliance with them
·          Support on logistical activities at capital/bases
·          ensuring that logistical commitments made to funding agencies are respected and implemented at timely manners
·         Support in producing quality & timely reports related to logistics for different donors/HQ/Mission
·        Ensure safety standards including electrical standards are maintained at all bases across Emergency Program working areas.
Mission 2: Collaborate with team and coordination office in the management of procurement/ transport
·          Ensure local, national procurement practices are compliant with ACF and donor regulations, strong coordination with all relevant stake holders
·          Ensure national transportation of freight by land, sea and air is in line with program budgets and timely delivery of supplies to Program/Projects
·          Coordination with line departments for timely clearance of consignments, shipment to storage areas, securing aligning documentation with ACF required levels.
Mission 3: Warehouse Management:
·                  Ensure warehouse maintenance and supplies storage is in accordance with ACF standard and protocols.
·                  Ensure all the supplies and warehouse management tools and equipment for temperature regulation and backup power.
·                  Ensure all supplies storage and stock management documentation is accurate and up to date.
·                  Ensure an efficient supplies and drug management system in warehouse, in accordance with DRA.
·                  Supervise received supplies at Hyderabad warehouse and look after the dispatch process of supply.
·                  Coordinate with truck rental companies for efficient distribution of supplies.
·                  Coordinate with Partners warehouse officer for reception of supplies.
·                  Coordinate with Partners for supplies reconciliation and avoid gaps.
·                  Support inspection of warehouse and testing of supplies, in coordination with relevant authorities and team members.
·                Ensure facilities and compound management across all sites; ensuring that adequate security measures, asset          
·          Mission 4: Travel & Accommodation Management
·          Ensure travel arrangements are made as per standard procedures (Travel Request Form completely filled by requestor and validate), coordinate with Travel Company for available options.
·          Arrange Hotel or guest houses for staff, visitors or expats travelling. Ensure Hotels are greenlighted by Security clearances.
·          Guest house & Travel payments payment must be cleared within agreed credit period with suppliers
·          Advise employees about their flight details and hotel booking arrangements and communicate/coordinate with relevant field staff for further arrangements.
·          Same day once received finalized travel.
·          Prepare weekly/monthly travel plans in accordance with ACF set standards and sharing with staff .
·          Request vehicle and ensure drivers are advised on flight details times for collection or drop off.
·          Ensure staff will submit boarding passes after their journey which will be reconcile with payment request to finance.
·            Support on logistical activities at Hyderabad base
·          Timely processing related payments of vendors/suppliers every month
Mission 5: Fleet Management
·        To regulate the use of vehicles.
·        Supervising and planning vehicle allocation in order to optimally serve the needs of the program with support from Logistics Manager.
·        Monitoring the fuel consumption of vehicles & generator
·        Actively enforce the driver regulations and Action against Hunger SOP’s.
·        Review of the log books on weekly bases and to intimate any gap to the Sr. Log Manager for improvement.
·        Have detail of the time and distance analyses of the intervention area.
·        Detail survey of the project intervention to find out the feasible options for fleet and share the report with logistics manager
·        Ensure vehicle R&M should be done as per set schedules, availability of First Aid Kits, other kits and fire safety equipment’s are up to date in each office vehicle
·        Maintain proper vehicle files which include vehicle registration, tokens, maintenance record, vehicle check list, annual insurance, tracker services and proper reports
·        Timely processing related payments of vendors/suppliers every month
Mission 6: Supply Chain Management (Direct and LP)
·        Review and confirm all procurement requests before processing;
·        Ensure that PLs includes all required specifications and supporting documents;
·        Ensure that all documentation required as per contract is provided by both parties;
·        Organize any joint visit between ACTION AGAINST HUNGER and contractor to the delivery sites with Consultation with logistics Manager and Logistics & officer.
·        Collect and review all delivery documentation; Prepare payment transaction according to delivery and contract payment terms.
·        Facilitate the purchase and delivery of all necessary supplies to the base, including regular travel to various Markets for procurement of supplies.

Care International in Pakistan, Sukkur Region, Sindh – Pakistan    Nov 2022 to (Current)Logistician/Administration & Logistics officer,Basic purpose of this position to establish Logistics setup, implement system by ensuring safety & security for new and ongoing projects of Care international at sukkur-Sindh-Balochistan & Punjab, Care international is directly implementing and also working with different implementing partners within Sindh province.  Some key objectives, mentioned below;Base identification and renovation (guesthouse/office, Warehouse)• Locate and rent appropriate accommodation, office space, and warehouse at sukkur.• Supervise the renovation of the base, ensuring the living spaces, working spaces and storage spaces are suitable•Procure all needed equipment and furniture for care premises.•Implement security upgrades• Recruit and supervise the team of guards, including scheduling, in line with HR policiesDevelopment of the logistics department• Support line manager in recruitment process of the logistics team.• Train the logistics team and the other departments on logistics and procurement tools and procedures• Set up the archives mechanism and rules for all logistics paperwork as per organization SOPs.• Carry out the needs assessmentSupply• Develop the procurement plans for projects.• Manage procurements of projects as required to program staff.• Manage Procurment follow up- Contract management.• Update the purchase follow-up tools• Establish and update purchasing timelines, taking into consideration procurement     tables, operation timelines and contextual and procedural logistical constraints.•  Ensure that purchasing documents are complete and archived in keeping with          Care  International procedures.Vehicle fleet management• Develop and negotiate vehicle rental contracts.• Supervise and train the team of drivers, proper trainings of support staff.• Establish vehicle movement schedules/Trac

Duties & Responsibilities:
1-Leading Administrative  activities and procurement of Head office and district level.
2-Produce monthly Administrative and logistics reports to HOD Administration and finance.
3-Ensure overall  controls for Administration, Assets management, supplies management ,equipment management & Inventory management.
4-Provide leadership roll in the organisation in Administration-Logistics and finance departments.
5-Enusre Administration budget of district offices.
6-Facilitates HOD in logistics prepartion ie reports and documents archiving pre and post audits.
7-Ensure Monthly Tax detail reports to HOB Admin and lead taxes deductions with support of Finance departments.
8-Leading contract Management and over all procurement of various projects of cssp inclusive of Head office.
9- Providing capacity building  to district administration staff at district offices.

Duties & Responsibilities:
1.       Serve as Logistics focal point of ACF Running Projects at Badin SIDA & SKALA.
2.       Monthly Reporting Logistics ( Fleet + Procurement + Stock Mgt + Safety & Security)
3.        Conduct security risk assessment and analysis (including spot checks) of the areas of operations as and when required, propose mitigation measures and ensure implementation to enable effective security and safety management.
4.        Ensure mechanism of security check of project vehicles in line with transport contracts, clearance of travel requests, tracking day-to-day field movements and compliance of ACF security protocols.
5.        Ensure regular assessment of security situation and communicate accurate, up-to-date information in appropriate local language(s) to all project staff through sms, whatsapp or email.
6.        Follow procurement and supply plans as per defined procedures.
7.        Ensure that all procurement is done in accordance with good business practices (ethics) and the value for money principles.
8.        Submission of the monthly payments to finance under framework contracts/ LP and direct purchases.
9.        Ensure the timely delivery of material purchased (monitor the lead time for each delivery)
10.     Conduct regular fleet inspection and reporting.
11.     Preparation and timely submission of the monthly fuel consumption reports of the vehicles.
12.     Responsible for designated office space to project in good condition and for smooth running of the office
13.     Responsible for tagging of the inventory list and to keep the updated list of all the inventory in the office, warehouse
14.     Manage office desk (mails, phone calls, stationery) and compound, including parking lot.
15.     Induct, train and supervise runners, drivers, security guards and contractual maintenance workers.

MAIN RESPONSIBILITIES AND DUTIES
·         Plan, Organize, direct, control and evaluate day to day transactions.
·         Ensure compliance and timely procurement as per activities and Administration Tasks.
·         Reporting weekly Procurement Follow up.
·         Create an inspiring team atmosphere with an open communication environment.
·         Set clear Team Goals.
·         Manage-Supervise and Co-ordinate work order process activities.
·          Responsible for Facilities management (Guest House Reservations-Manage  donor Visits).

Major Responsibilities & Key Achievements:
1.Hire Office building on suitable & Secure Place.
2.Logistics duties as (Procurement + Stock Management +Fleet Management + Security management).
3.Finance duties ( Bank Book + cash book-Petty cash)
4.Human Resource duties ( Staff Time sheets + Personal Filling + Staff recuirts interviews + leaves tracker).
5.Organize and Manage Government Teachers & Officials Trainings approx 800 participants in two districts Thatta and Sujawal and identified training venues with collaboration of Government education departments.

Job Responsibilities & Key Achievements:
1.Effective Fleet Management within Project.
2.Stock Management ensure IN/Out Movements on daily basis (Update daily-weekly-Fortnightly and monthly stock report)
3.Monthly Reports of logistics to country office.

Job Responsibilities & Key Achievements:
1) Provide a variety of administrative services at Head Office.
2) Supervise Administration of all branch office and conduct capacity building Trainings of duty administrators.
3) Procurement of RDF Runing projects at various districts.
4) Oversees Office Generator consumption and Maintenance.
5) Monitor Office Guards and Monthly duty Rooster

Responsibilities
1. Responsible for effective stock/store management.
2.Updated stock reports on daily basis.
3.Office Management of district office.
4.Update monthly stock reports i-e (In kind donations-stock loan reports-Inventory report- I T Equipment report-Stock Report).
5.Support line manager in daily tasks.

Responsibilities
1) Respect ACF Kit log stock management procedures (Records-Filling-Identification)
2) Manage all stocks of ACF-Badin (Programmes,Projects,office and General supplies)
3) Ensure proper Identification of all arrival/Departure material (Quality-Quantity and delivery)

Responsibilities & Key Achievements:
1)Efficiently control the stock in/out movements within project duration and support the program staff.
2) Respect ACF Kit log stock management procedures (Records-Filling-Identification)
3)Ensure proper Identification of all arrival/Departure material (Quality-Quantity and delivery)

Responsibilities & Key Achievements:
1) Effectively run warehouse Operation during project life.
2) Proper Stock Management (Maintain Bin cards, Stock Cards/ stock Register).
3) lead team of warehouse approx 5 people.