Management and Coordination of MEAL systems, tools and procedures
·       Ensure the implementation country MEAL strategy and reporting mechanism
·       Support roll out of a MEAL initiative for collecting ongoing program data, and coordinate data analysis
·       Support Project Managers to understand MEAL system and become familiar with MEAL requirements for their project.
·       Support MEAL elements of proposal and report writing including provision of data, indicator progress and monitoring plans in cooperation with Project managers 
·       Ensure MEAL systems are harmonized throughout projects from data sheet collection to database.
·       Provide additional support to program management activities where necessary.
·       Train MEAL and Project staff on MEAL/MIS tools, data collection and analysis and basic surveying and sampling techniques.
·       Line-manage the MEAL Officers and any additional temporary or surge capacity MEAL staff, including recruitment, day-to-day management, development and training, appraisals, etc.
·       Ensure line managed staff receive supervision, mentoring and training in order to develop their personal and professional skills, knowledge and understanding. This may be through on-the-job training and taught sessions
·       Attend relevant external coordination with Department of health, UNICEF, WFP and other relevant stakeholders and feedback information, as applicable, to appropriate managers and staff.
·       Supports project teams in developing quality standards for all key program interventions to strengthen the compliance and quality aspects. Prepares or adapts monitoring tools for key activities in collaboration with country MEAL Head.

·           Develop the ToRs and mission plans and carry out assessments, monitoring and evaluations (baselines, mid-terms, end lines) as reflected in the ToR and mission plan;
·         b)      Develop and oversee the implementation of appropriate data collection and analysis instruments, methodologies (e.g. survey questionnaires, focus group discussions, key-informant interviews) and data/information dissemination/utilization plans;
·         c)       Closely supervise data collection activities and ensure that data collection teams are organized and resourced as needed, and that they deliver as per field mission plans and according to data quality standards;
·         d)      Maintain electronic and/or paper-based MIS systems for tracking and reporting all quantitative data and information including reporting on ACTED’s 16 global strategic program indicators;
·         e)      Analyze AME data and produce reports, factsheets with useful statistical analysis and presentation (charts, tables, histograms, box plots) as necessary in a timely manner;
·         f)       Measure and report on qualitative and quantitative input, process, output, outcome, impact, objective, and goal-level performance indicators for all projects;
·         g)      Provide data to the Project Development Team for use in preparation of reports to donors and other stakeholders, as required;
·         h)      Contribute to donor proposals and fundraising efforts (particularly logical-framework designs, formulation of SMART indicators and AME budgets) and reports;
·         i)        Provide AME related capacity building and awareness to implementing partners and other institutions supported by ACTED as appropriate.

• Coordinating and managing the recruitment and selection process at provincial level.
• Provide feedback and regular reporting to management and clients against all recruited positions.
• Identification of sanctioned and vacant positions of all level in province.
• Overall departmental planning and execution of the plans.
• Delegate responsibility and expect accountability and regular feedback.
• Preparation of recruitment timelines and manage all long listing and shortlisting against vacant positions.
• Building network with line departments, NGOs and other organizations for CV’s identification.
• Filling of vacancies within a deadline.
• Respond to all program related complaints.
• Conduct inquires and prepares investigation reports and sharing with donor for further feedback and implementation.
• Execution of test/interviews and induction trainings.
• Acts as a single point of contact for all internal staff regarding recruitment activities.
• Weekly and monthly reporting regarding recruitment activities and planning.
• Responding to client and management queries on day to day basis.
• Manage overall administration and coordination of the company at provincial level with donor and clients.

• Coordinating and managing the recruitment and selection process at all levels.
• Provide feedback and regular reporting to management and clients against all recruited positions.
• Identification of sanctioned and vacant positions of KPK and FATA.
• Overall departmental planning and execution of the plans.
• Delegate responsibilityand expect accountability and regular feedback.
• Preparation of recruitment timelines and manage all long listing and shortlisting against vacant positions.
• Building network with line departments, NGOs and other organizations for c.v identification.
• Calling of participants and sending them right information.
• Filling of vacancies within a deadline.
• Execution of test/interviews and induction training.
• Updating staff personal files and ensure all documents collection from staff members for personal record/filing.
• Request for issuance of facilities (Mobile SIM, Dongle, I.D. Card, Vehicle request etc) to Admin department as per vacant position need.
• Acts as a single point of contact for all internal staff regarding recruitment activities.
• Weekly and monthly reporting regarding recruitment activities and planning.
• Responding to client and management queries on day to day basis.

• Provide technical inputs to implement the project activities achieve project targets and provide leadership to the team.
• Maintain directory of target beneficiaries of CPB project activities
• Assist district manager in developing strong liaison with district departments and coordinate with team members and management to meet the project objectives/targets with sustainability.
• Implementation of all project activities CPB camps and student mainstreaming.
• Assist district manager in developing linkages/networking with relevant partner organizations including local CSOs, educational institutions, and media etc.
• Ensure implementation of organizational policies and SOPs in true spirit
• Liaison with universities for volunteers and engage with community for identification of out of school children.
• To make the monthly progress report and share with the district manager and team members.
Generate project quarterly, semi-annually and annually reports and submit to the Provincial team.

• In collaboration with program teams, receive trainee’s information forms, registration forms.
• Validating trainees registration forms and ensure data entry into MS. Access
• Support program teams to track project inputs, outputs, progress, outcomes and trainees numbers using standardized formats and systems.
• In collaboration with the M&E Coordinator and program teams, carry out regular participatory project monitoring (including verification of trainees work) according to agreed systems, procedures and standards
• Support program teams to establish and maintain data storage and dissemination systems.
• Support the collection, input and analysis of data and information for assessments, surveys and evaluations as required by the M&E unit and the program teams.
• On request, collect and disseminate information for program management, communications and other departments, including case studies and donor report information.
• Maintain proper filing system of monitoring and data related documents
• Implement baseline surveys for impact evaluation in region
• Compile evaluation reports and presentation of findings of surveys

• Assist the M&E Coordinator in all M&E related functions/task.
• Support in consultation with field project staff to identify needs of Project database.
• Coordinate with project team & component based M&E focal persons for collection of data as per M&E needs.
• Support the project team in using standardized data collection and reporting tools.
• Participate in various capacity building activities as initiated and assigned by the M&E unit.
• Assist the M&E Coordinator in identifying various M&E needs to assess project progress and performance regularly in close consultation with the project team.
• Ensure timely collection, compilation and making available the data required for reporting on project progress and PMP indicators.
• Update the M&E-IS on regular basis to ensuring the quality of data at par with the required quality standards.
• Assist the M&E Coordinator in drafting period reports i.e. monthly, quarterly and annually including reports on PMP indicators.
• Preparing plans for M&E activities and submit to M&E Coordinator.
• Take part in consultations for design of various survey & studies
• Assist in collection and entry of data for surveys & studies conducted internally in timely and efficient manner.
• Assist in external surveys & evaluations in field as and when required.
• Ensure proper recordkeeping and efficient filing of all M&E records including filled data collection tools, reports, evidences of the reported progress, official correspondence etc.
• Update with the support of M&E focal persons and project team, various tracking sheets developed to track progress against targets of work plan activities and PMP indicators.
• Perform any other relevant tasks as assigned.

• Quality assurance of project activities at provincial level.
• Internal Monitoring, Evaluations and Accountability.
• Learning documents and knowledge capitalization (field work/workshops) at provincial level.
• Support to Introduction, management and monitoring of accountability mechanisms at provincial level.
• Support in capacity building of programs through trainings, coaching and provision of technical input where needed.
• Support in beneficiary cross verification exercises (inclusion and exclusion error)
• Support in Cash Transfer exit surveys
• Participate in Knowledge Attitude & Practice Survey, Post Distribution Monitoring and Post-Harvest
• Monitoring surveys and other cross verification exercises at provincial level.
• Participate in assessments as well as post assessment data cross verification
• Support in Activity Progress Reports data cross verification (APRs) monthly.
• PQA Manager Assist in developing databases.
• Assist in developing Monitoring Evaluation Accountability Learning matrices / Frameworks / Plans.
• Frequent field monitoring visits where and when needed.
• Support in external evaluations
• Contribute in the process of internal evaluations.
• Undertake case studies and human interest stories from different running projects.
• Contribute in the writing up of lessons learnt and capitalization documents.
• Support in delivery of training and other capacity building initiatives (HAP, SPHERE etc).
• Support in monitoring and evaluation of HAP / SPERE application.
• Support in the development and set up of field accountability systems.
• Assist PQA Deputy Manager in Complaint Response Mechanism.

• To roll out and manage MEAL mechanism as per commitments of SCI;
• To establish, manage and strengthen Accountability to Beneficiaries mechanisms, this also includes capacity building of partner organizations on this theme;
• To carry out regular field monitoring of program interventions and produce monitoring reports on the given format, conduct debrief sessions with relevant program staff and develop an agreed action plan;
• To carry out follow-up monitoring visits to materialize actions agreed in action plan, also maintain ‘Monitoring-Action Plan Tracker’ at field level;
• To establish and manage Complaint and Feedback Mechanism which facilitate beneficiaries/communities to register complaints and share feedback;
• To assist MEAL Coordinator in carrying out preliminary first inquiry report in case of serious nature of complaints filed by beneficiaries/communities;
• To maintain complaints and feedback tracking database and do follow up on complaints to reach a resolution involving relevant project/program staffs;
• To assist MEAL Coordinator in identifying key compliance/quality questions and parameters capitalizing on the existing checklists and minimum standards for monitoring project performance;
• To assist in reviewing data bases and data tracking tools of diverse projects in order to maintain data quality for collating reliable and consistent data which meets minimum reporting requirements of donors and SCI;
• To assist in planning and implementation of baseline surveys, monitoring and evaluation exercises and impact assessments when needed.
• To organize learning events and workshops for program units to document lessons learnt, good practices and areas of improvement;
• To technically backstop other MEAL team members in prioritizing monitoring visits, generating monitoring reports, conducting debrief sessions and developing action plans for program improvement;
• To ensure effective management of data on Complaint and Response, Monitoring

• Collect Project wise quotations and beneficiaries feedback.
• Develop success stories and case studies as per project requirements.
• Organize mega events and advocacy workshops for overall the projects.
• Maintain photo bank for project activities.
• Generate weekly and monthly reports on project activities

• Arrange office/storage premises in emergencies and development phases according to need.
• Make sure that documentation and other legalities pertaining to rented premises are completed and their renewals/notices are processed timely.
• Ensure the offices and working environment is clean and neat.
• Take care of office fixed assets repair and maintenance, also keeping close eye on office premises for any development required as per increase/decrease in number of staff.
• Ensure timely remittance of utility bills and maintenance of complete record.
• Keep close coordination with the local authorities, law enforcement agencies and maintain data base for all important contacts such as police rescue, fire brigade, civil defense, hospitals and WAPDA / telephone complaints offices to meet an emergency.
• Maintain log books for generators installed at all locations and generate monthly fuel consumption reports to analyze the efficiency of generator.