Prepare annual budget along with actual position of income and expenses against budgeted on monthly basis.
To receive the tuition fees, admission and other related fees and keep its proper books of accounts and its reconciliations.
To record, keep and maintain books of accounts of all In-sourced trainings.
To maintain the cash book, ledger and other subsidiary records.
To maintain vouchers and keep the sanctions on record.
To maintain bank reconciliation of all bank accounts.
To prepare the monthly cash flows for the inspection of the Principal and Internal Auditor.
To keep vigilance on expenditures in relation to the budget provisions.
To prepare detail of each head of account of balance sheet and income and expenditure.
To maintain the fixed asset register, provident fund register, cheque book register, store register etc.
To prepare and disburse monthly salary and issue pay slips to staff and input of payroll journal to general ledger.
To prepare the receipt, payment and journal vouchers along with supporting documents.
To act as the member of procurement committee, and other committees as decided by the principal
To be overall in charge of the accounts department of ZABTech (iTVE) under supervision of principal
To perform other tasks that may be assigned by principal / Management

·         Maintain cash book and bank book for project office and perform payments as per MERF policies, procedures and formats.
·         Ensure all financial transactions and processes are in line with MERF policies and procedures
·         Check documentation is complete before doing any payment and respect the Cash management policy (payment threshold, validation, etc.)
·         Prepare cash count, bank reconciliations and other documents for the monthly closure
·         Coding & stamping of Hard Files after Monthly Closure and verify the soft copy of the accountancy with the hard documentation.
·         Check all open advances; ensure all the advances matches during the month. If it is not matching then it should be justified.
·         Ensure all the entries are allocated to the correct financial line, project code and accounting code. Ensure compliance with the organizations policies and procedures.
·         Submission of withholding taxes on weekly basis, staff income taxes of salary/final settlements on monthly basis.
·         Ensure good communication flow between the field bases finance department and the country finance office
·         To coordinate all financial expenditures in project operations and ensure compliance with the organizations policies and procedures.
·         Ensure end to end staff recruitment and selection policy being executed smoothly. It includes approval of staff requisition form, placement of advertisements on leading newspapers, short-listing of top applicants as per role requirements, arrangement of interviews and finalization of interview process.
·         Finalization of test and interview results, seek management approval, reference check of possible candidate and making job offers.
·         Responsible for making monthly payroll for all MERF staff, to ensure that field HR teams are sharing payroll information on time every month
·         Receive payroll queries from field and facilitate them timely
·         Reconciling each month payroll with previous month’s payroll for joiners, leavers and change of salary.
·         Responsible for covering all MERF staff under health and life insurance policy, Keep track on staff medical claims with insurance service provider
·         Processing EOBI Contribution payment on monthly basis and also process Gratuity of Leavers on monthly and annual basis.
·         Preparing HRIS of country and field offices’ staff members.
·         Record and maintain staff leave balance and time sheet and also facilitate  staffs annual leave time sheet and HRIS management
Any other responsibility assigned by Head of Department

• Handling and organizing bank transfers, cheques, payments and bank requests in close co-operation with the Project Manager and Admin & Finance Controller
• Preparation of book-keeping documents, vouchers and contractual documents
• Bookkeeping in organization’s and/or donor’s format
• Verification of travel expenses, reimbursement and facilitation of working advances, in compliance with organizational policies.
• Submission of Monthly expenditures planning to Financial Controller
• Maintains/supports regular cash flow to the field locations
• Prepares and file Cash Count Protocols on monthly basis
• Preparation of Book Keeping Documents, vouchers and contractual documents for Thatta
• Cashbooks; ensures correct and timely cashbook closures on weekly and monthly basis
• Keeps office’s excel cashbooks regularly updated and prepares related vouchers/coding stamps, submitting both to Finance Controller for approval; files vouchers according to organization’s procedures, providing hard and soft copy of them and following up on any needed revision or amendment, when instructed by supervisor.
• Preparation and realization of Financial Expenditure Reports upon request from the Head Office
• Supporting procurement of project equipment together on request of the project manager in accordance with the organizational and or Donor procurement guidelines
• Ensures that all finance and staff documentation is properly filed
• Keeps record of contract duration (staff, offices, vehicles, etc.) in cooperation with Project
• Manager
• Support to head office Admin/HR department in all relevant matters related to administration in the assigned duty station.
• Preparation of monthly Admin/HR report with updated records on leave and any other relevant/amended staff data.
• Record on staff vacation and sick leave; attendance and any other duty related to personnel
• management in the location
• Support in completing all personnel files as per the standard requirements

• Managing all aspects of day to day operations including Finance, HR, Admin and Security of in field office.
• Ensure completeness of payment documents in compliance to defined policy and procedure.
• Help making the cash payments to beneficiaries or training participants when required. Make sure to check attendance sheets duly approved by the program staff and verified with participants CNIC. Always make sure to collect signatures or thumb impression before making the cash payments.
• Review all payment documents for proper and adequate back up.
• Preparer monthly advance reconciliations reports of project office and share with Head Office Finance Manager by every month.
• Preparing Monthly cash/funds forecasting for Field office of every month
• Preparing individual time sheet of filed staff every month
• Maintain and update the, attendance record, leave record and medical claim of staff.
• Maintain petty-cash and replenishment
• Maintain proper record of all monthly payments (Per Diem, Salaries, House, and phone rental, vehicles rental utilities, etc) at the base level
• Supervise all administration activities in the district office on daily base
• Practical arrangements of workshops and other events.
• Maintain inventory records for field office and properly assets tagging number record in assets register
• Any other responsibility assigned by project manag

Major Responsibilities
• Maintain day to day Petty cash vouchers.
• Responsible to maintain the cash book, General Ledger and other registers of books of accounts.
• Responsible to visit the bank / vendors / production centers at any time for the clearance of cheques / inventory / any minor issue.
• Assets tagging, when an asset purchases and properly record in the assets register.
• Prepare the bank reconciliation statement at the end of each month of all RF accounts.
• Responsible to collect all finance reports from the center and others projects of RF.
• To organize and maintain regular inventory list.
• Responsible to prepare the monthly staff salaries of all centers and proper documentation.
• To assist the Project Manager for preparation of monthly financial reports for the core office and donor.
• Responsible to follow the procurement policy during the procurement of assets, school material, getting quotations and tracking deliveries.
• Responsible for day to day correspondence, information sharing and filling ensuring that appropriate follow-up actions are taken.
• Monitor the code of conduct, cleanliness and decorum of the office premises.
• To assist Project Manager / Administration in administering and monitoring all activities of finance and administration section, ensuring that it is operating smoothly, effectively and in timely manner.
• To assist manager administration in organizing and maintaining the employee’s profiles, contract letters and RF procedure’s manual, meeting minutes and other documents.
• To liaise with external contacts to ensure smooth operation of administration, i.e vendors landlord and so on.
• To collect the quotations from vendors and prepare bid comparison statement for the procurement, after approval of purchase committee raise purchase order for the selected vendors and when goods are received prepare goods receiving note (GRN).
• Any other responsibility assigned by project manager.

• Plans to oversee project expenditures in compliance with project budget.
• Plans that procurement of all equipment in line with project needs and project budget.
• Quarterly Country Annual Total (CAT) preparations for project
• To coordinate all logistics programs in areas of operation and ensure compliance with the organizations policies and procedures.
• To support in travel and logistical arrangements to the team.
• Shall be the security focal person responsible for providing support to all for security related matters.
• Support in financial transactions and processes and ensure these are in line with Plan policies and procedures.
• Prepare financial reports as and when required.
• Maintain the attendance and leave record of staff.
• Manage all office level administration issues.
• Dealing/Purchasing of all office Supplies (stationery, Furniture, equipment’s & others).
• Dealing/arranging vehicles according to requirements of activities/events.
• Weakly working, reviewing and preparing on fund request.
• Daily basis vehicles check and balance
• Supply evaluation, member of procurement committee.
• Ensure appropriate documentation and reports on procurement: Bid Analysis, Purchase Requests, Purchase Orders, goods receiving notes, Waybills, Store Requisition Forms, Stock Records, Invoicing and Payments.
• Handling cash and receipts on daily bases, Monitoring Petty Cash and Petty expenses& preparation of voucher on daily bases.
• Advance Payment Liquidation quarterly basis.
• To maintain overall organizational inventory, keep the inventory items updated with the inventory tagging & control over the inventory movements.
• To maintain and monitor all the contracts regarding leasing of premises, hiring of cars, filling and maintenance of cars, supply of goods and services, after sale service of sensitive equipment’s

• Responsible overall for the smooth operation and maintenance of administrative transport.
• Support in Flood relief activities at District level & Logistic support.
• Manage all office level administration issues.
• Arrangement of Trainings & other events (all requirements) at District level.)
• Dealing/Purchasing of all office Supplies (stationery, Furniture, equipment’s & others).
• Dealing/arranging vehicles according to requirements of activities/events.
• Record keeping of all Assets.
• Weakly working, reviewing and preparing on fund request
• Daily basis vehicles check and balance.
• Handling cash and receipts on daily bases
• Monitoring Petty Cash and Petty expenses
• Preparation of voucher on daily bases Advance Payment Liquidation quarterly basis
• To maintain overall organizational inventory, keep the inventory items updated with the inventory tagging & control over the inventory movements.
• To maintain and monitor all the contracts regarding leasing of premises, hiring of cars, filling and maintenance of cars, supply of goods and services, after sale service of sensitive equipment’s.
• Ensure appropriate documentation and reports on procurement: Bid Analysis, Purchase Requests, and Purchase Orders, goods receiving notes, Waybills, Store Requisition Forms, and Stock Records.