Overseeing and supervising employees and all activities of the purchasing department.
Preparing plans for the purchase of equipment, services, and supplies.
Following and enforcing the company's procurement policies and procedures.
Reviewing, comparing, analyzing, and approving products and services to be purchased.
Managing inventories and maintaining accurate purchase and pricing records.
Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
Maintaining good supplier relations and negotiating contracts.
Researching and evaluating prospective suppliers.
Preparing budgets, cost analyses, and reports.
Estimate and establish cost parameters and budgets for purchases
Create and maintain good relationships with vendors/suppliers
Maintain records of purchases, pricing, and other important data
Review and analyze all vendors/suppliers, supply, and price options
Develop plans for purchasing equipment, services, and supplies
Negotiate the best deal for pricing and supply contracts
Ensure that the products and supplies are of suitable quality
Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development

Work with team members and procurement manager to complete duties as needed

Track the attendance of all staff day wise in provided excel format as per organization requirement and communication.
Track leave database, eligibility, availed and closing balances of leaves for the district in excel format.
Provide this information on monthly basis to the HR and Admin Manager for payroll input.
Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll employee wise in specified format for processing payroll.
Maintain the complete data base of all employees in payroll in specified excel sheet and update them regularly with any changes.
Track Probation reviews with timelines and ensure outcomes are communicated formally through letters.
Communicate the process of annual / midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats.
Ensure that contract renewals are done in a timely manner.
Ensure resignation letters are received for employees who intend to leave.
Conduct exit interviews in specified formats and share with Manager HR and admin on a monthly basis.
Follow up for the clearance certificate and ensure final settlement is done within standard agreed timeline.
Maintain the HR files such as employee personal files, recruitment file, PF related documents at the district level.
Coordinate and manage a wide range of employee engagement activities on regular basis.
Collaborate with District Manger on programs / activities that will maximize employee engagement and satisfaction.
Organize and facilitate the monthly – quarterly – half yearly – yearly staffing reviews.
Support the various functions during the onboarding of new joiners to ensure the orientation process is properly completed.
Assists DPM in general administration.
Make small procurements, as per standard rules.
Keep update record of fixed assets and other equipment.
Supervise operation and maintenance of vehicles and ensure allocation of logistic services.
Arrangements of meetings and workshops.
Ensure liaison with Head Office Administration for providing timely data on insurance, EOBI and personnel.
Support project staff in office management and other related areas.
Ensure safety of office equipment and its maintenance and make necessary arrangements for procuring services needed.
Other Assignments given by DPM.