Responsible for procurement of IT related items and other technical purchases as per instructions.
To keep the record/backup of all concerned data both format (soft and hard).
To receive the demands / purchase requisitions from respective stores and keep record.
Prepare the CS in MS Excel
Attach the quotations/Performa invoices and approved copy of Purchase indent with CS.
Get the signatures as mentioned on the CS format from all respective authorities.
Get the photocopy of approved CS and keep in file and original CS to be handed over to finance.
To prepare the local and imports Purchase Orders on daily basis and send the PO copy to the concerned supplier on regular basis.
To collect the bills/invoices from suppliers and keep the record in a proper manner and also get the approval from designated authorities on each invoice before submitting to finance department.
Reconciliation of Invoices with PO and IGP to be done on regular basis. To reconcile the missing bills/invoices, Purchase orders with Inward Gate Passes (IGPs) on regular basis.
To maintain the LC tracking record in MS excels and update to HO/management on daily basis.
To prepare daily Cash requests and approval from concerned heads.
To prepare and update the Local and Import Requisitions list in MS Excel.
To ensure clear communication within the department at all levels and also with the other departments.
To put all the data in SAP and provide report as per directions/requirements.

Import
· Searching Custom Data and find out different suppliers.
· Inquiries of products to different suppliers.
· Email correspondence regarding Import.
· Coordinate with Oversea Suppliers, Carrier, Shipping agent and Freight Forwarder.
· Negotiation with freight forwarders on shipping rates.
· Prepare Purchase order as per Proforma Invoice.
· Arrange to open LC/ contract from various banks.
· Submit EIF on WEBOC (Any mode of payment) and Prepare EIF case according to bank
requirement.
· Follow up of LC/Contract in case of any amendment/addition/deletion
· Maintain track record of all import in transit consignments
· All booked import consignments informed to sales department
· Manage LC/Contract Maturities plan date / wise bank wise to pay of the matured documents
· To prepare and submit necessary document relating to import.
· Shipment Documentation, Import Banking, Shipping, Logistics & Key Account management.
· Follow up with all imports shipment on a daily basis and prepare ETAsheet.
Custom
· Provision Of Shipping Documents To Custom Agent for duties and clearance.
· Duty Calculations
· Data study for A.V
· Pay-Order Arrangement
· WEBOC check and balance and report to concerned person.
· Make container detail for warehouse
· Container Opening in software
· Maintain monthly arrival and clearance sheet
· Custom Clearance Bill checking of each shipment
Accounts
· Make entries (LC opening, Documents payment entries)
· Make payments/cheques and make payment entries ion software for (Clearing agents, Insurance
companies, Indenting commission)
· Prepare party reconciliation statement if needed / asked
· Receive duties payments details from Clearing agents and then make Cheques /P.O and enter in
software as well
· Prepare Fund statement date wise to meet the payments of upcoming import consignment