JOB ROLE; Leading and Managing countrywide HR and Administration function/operations covering a Country Coordination Office in Damascus, 6 field offices including Aleppo, Dar’a, Hama, Al Hassakeh, Homs, Rural Damascus And Quneitra, Sweida, Idleb And Lattakia,  5 expat/international staff and 180 local staff across Syria.
Directly reporting to the Head of Mission and technically under the HR National & International referent at the HQ, the HR Coordinator guarantees the appropriate management of the whole team in the country in accordance with SIF HR strategic framework and policies, donors’ compliances and within the national legal & fiscal framework.
 
Duties & Responsibilities:
my responsibilities include contributing to the development of mission-wide policies and reports such as CPP, APs, PMP, and strategy documents. I integrate HR indicators into program and project cycles, ensuring alignment with HR policies and guidelines. I oversee the implementation of project cycle methodologies related to HR, conducting regular meetings with departments and field bases to monitor annual planning and address HR needs. I represent SIF at the HR sector level among humanitarian organizations and donors, liaising with local authorities and legal advisors to ensure compliance with national labor, finance, and tax regulations. I develop and review HR frameworks, recruitment strategies, induction processes, and exit strategies in line with SIF's organizational strategy and operational context. Supervising HR objectives and dynamics across projects, I provide guidance to the Country Management Team on strategic adjustments when necessary. Additionally, I ensure effective staff management, performance appraisals, and administrative oversight to support mission objectives and meet reporting deadlines as per donor and HQ requirements.

Oversee the Recruitments & selection, Training and Development, compensation & benefits of Global staff, support and develop talent through developing policies and managing procedures in Pakistan also in four of foreign subsidiaries (Ethiopia, Uganda, Burkina Faso and Zambia).
 Duties & Responsibilities:

HR Policy Making for all five new offices as per the country Labor Law
Support the development and implementation of HR initiatives and systems.
Provide counseling on policies and procedures
Actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
Create, implement or improve already existing onboarding plans
Develop training and development programs
Managing Performance management Processes
Support the management of disciplinary and grievance issues
Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements
Review employment and working conditions to ensure legal compliance 

Role and Responsibilities:
Responsible for defining, adapting, planning, and supervising the implementation of the mission's human resources frameworks, procedures, and policies in accordance with the local context, local law, and the policies and values of CESVI-ITALY. This is done under the direction of the country coordinator, giving the operational teams full technical support for the mission's HR management. I set, adapt, plan, and oversee the execution of the frameworks, procedures, and policies for the mission's human resources in Pakistan in accordance with the local context, local laws, and the policies and values of Cesvi, under the direction of the HEAD of Mission (Country Director) and in collaboration with the HR referent at HQ-Italy. led a group and provided assistance to partners, including local Cesvi chapters.
Human Resource Administration
·       Create and put into effect the Cesvi HR policy.
·       Enhance the mission's organisational structure Create the required HR tools, synchronise them, and oversee how each field team uses them. maintains control over the administrative and payroll processes.
·       oversees the signing and renewal of all contracts for employment with local employees
·       oversees the payment of CESVI employees as the CESVI social contribution Participate in the managers' and coordinators' appraisal of HR needs.
·       supervises any hiring for new positions oversee the procedures pertaining to all national and international staff members' work permits, ID cards, and mission orders.
·       Assistance with the planning and execution of the HQ field trips
·       Technical assistance and capacity development Make sure that all newbies receive a briefing when they arrive. Regularly explain the CESVI HR processes and resources
·       Conduct trainings to enhance the HR team's capacity on all pertinent HR administration and management practises.
·       Create a training plan for the mission's staff after determining their training needs.
·       Made frequent field visits to oversee and monitor the human resources issues.
·        Help with proposal drafting for HR-related issues to HEAD OF MISSION.
·       Organized training for key staff and ensure that all new hires receive a briefing;
·         Trained employees to aware of the PSEA, anti-fraud, and child and vulnerable groups policies;
·        Developed KPIs system within the organization training needs assessment and a training plan for the mission's/ field staff;

Perform all actions and produce all documents, feedback and links that will allow the organization to achieve its objectives and provide self-audit and monitoring capacity. Provide support in the various human resource functions, which include recruitment, staffing, training and development, performance monitoring and record keeping. Supervise support & field Admin staff.
Duties & Responsibilities:

Implementing and revising an Organizational's compensation & Benefits 
Creating and revising job descriptions
Conducting annual salary surveys
Developing, analyzing, and updating the  salary budget
Developing, analyzing and updating the  evaluation program
Developing, revising, and recommending personnel policies and procedures
Maintaining and revising the handbook on policies and procedures
Performing benefits administration
Maintaining affirmative action programs
Overseeing recruitment efforts for all personnel, including writing and placing job ads
Conducting new employee orientations and employee relations counselling
Overseeing exit interviews
Maintaining department records and reports
Participating in administrative staff meetings
Maintaining SIF directory and other organizational charts
Recommending new policies, approaches, and procedures
Supervising field HR Officer in support of HR Manager
Payroll Management 

Daily and Monthly Responsibilities

Support departments in the development and delivery of strategic HR plan to fit with the overall business direction
Plan, monitor, and appraise HR activities by scheduling management conferences with employees, hearing and resolving employee grievances, training managers to coach and discipline employees, and counselling employees and supervisors
Champion the onboarding process, ensuring the process is up to date and of high quality, providing clarity and connection for all employees and their role in relation to the overall vision
Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures
Build strong relationships with external suppliers, fostering trust and promoting collaboration
Handle confidential matters with discretion

Managing MdM mission Pakistan HR function and team in capital and field offices for Pakistan Mission and ensuring timely delivery of quality HR functions including recruitment, policy updating, Job Description Evaluation, HR advise, Page 2 of 5 performance evaluations, training & organizational development, staff onboarding, HR Reporting, HR Databases, Payroll management, employee relations and conflict management. Ensure close collaboration with legal counsel on the closure of legal matters and legal interpretation. Manages health and life insurance policies. Oversees HR filing and contracting of all staff and departmental records.
 Facilitating disciplinary proceedings while ensuring mission guidelines and local laws. Monthly reporting for HR function on required formats.
 Duties & Responsibilities:
·       Consistently recruiting excellent staff more than 150.
·       Maintaining a smooth onboarding process.
·       Training, counselling and coaching our staff.
·       Resolving conflicts through positive and professional mediation.
·       Carrying out necessary administrative duties.
·       Conducting performance and wage reviews.
·       Consistently recruiting excellent staff.
·       Developing clear policies and ensuring policy awareness(Amendments in the policies when needed.
·       Creating clear and concise HR reports mission level.
·       Giving helpful and engaging presentations.
·       Maintaining and reporting on workplace health and safety compliance.
·       Handling workplace investigations, disciplinary and termination procedures.
·       Ability to build and maintain positive relationships with colleagues.
·       Experience in educating and coaching staff.
·       Experience in conflict resolution, disciplinary processes and workplace investigations.
·       Experience in following and maintaining workplace privacy.
·       Knowledge of relevant health and safety, Labor, employment, Human Rights laws. 
·       Payroll Management Drafting Contracts and Job offers Staff personnel file Management Managing & consolidate the HRIS database of all the employees Attendance & Leave Management of Mission Pakistan.
·       Monitor and report on compliance with regulatory standards and frameworks.
·       Develop, implement and maintain MOU documentation for the contracting of any public security forces

Duties & Responsibilities:
·       Revisiting current organizational structure and provide feedback to management to make
·       Smart structural changes.
·       Communicate HR policy, job descriptions, working conditions, remuneration, benefits and
·       Opportunities, and criteria for growth, to all employee.
·       Management of Group Health Insurance Policy and Group Life Insurance Policy.
·       Ensure effective coordination between personnel in various departments.
·       Provided leadership support to sector heads & Managers in dealing with staff-related
 Complex matters.
·       Handle complaints, disputes, and grievances of all employees.
·       Review HR manual and Employee handbook on a regular basis.
·       Maintain up-to-date recruitment progress reports, employee database, and all related
·       Staffing communication.
·       Payroll process and timely disbursement of staff salaries.

Being an HR & Admin Officer responsibilities include processing employee data, updating policies and assisting in the hiring process, have solid organizational skills and be familiar with HR functions.
 
Duties & Responsibilities:
·       Managing daily Weekly/Monthly accountancy of the project
·        Monthly budgeting & Cash Flow Management
·        Ensuring the strong financial controls and procedures are in place
·       Management of tax reporting and compliance
·       Fleet and Transport management
·        Supply management at project level
·       Reduced and controlled expenses through strong Internal control system
·       Coordinated all department functions for team of 30 employees
·       Maintained administrative and procedural processes to improve accuracy and efficiency
·       Created databases & spreadsheets to improve inventory management and reporting
·       Performed debit, credit and total accounts on computer spreadsheets/databases, using
·       specialized accounting software(SAGA,Quick Book,Efics)
·       Human Resources (HR) Administrative Assistants support management-level staff and perform a variety of tasks.
·       Being an HR Administrative Assistant is to collect and manage all data pertaining to a business's employees, but they are also involved in the recruiting, hiring, and training of new employees.
·       Administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases.
·       Managing internal databases with new hire information Create and distribute guidelines and FAQ documents about company policies Gather payroll data like bank accounts and working days Publish and remove job ads Managing job interviews and contact candidates as needed
·       Prepare reports and presentations on HR-related metrics like the total number of hires by department
·        Develop training and onboarding material Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for)
·       Prepare HR documents, like employment contracts and new hire guides
·        Revise company policies Create regular reports and presentations on HR metrics (e.g. turnover rates)
·       Answer employees query about HR-related issues Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
·        Arrange travel accommodations and process expense forms Participate in HR projects (e.g. help organize a job fair event