Prepare budget forecasts and estimates in coordination with Provincial Project Coordinator and Admin & Finance Officer (Project Management Unit – Islamabad) for annual and quarterly budget requirements and programme proposals, which involve financial forecasting, budgeting and accounts
Prepare Annual Work Plan, Annual Procurement Plan and Itemized Cost Estimates to ensure the proper utilization of funds according to the approved Project Document.
Develop and process requests for advances to the Country Office of SFM Project and ensure settlement of all advances in accordance with defined procedures and guidelines of PCOM
Manage utilization of quarterly advances in accordance with quarterly workplans in collaboration with PPC and keep track of all programme funds received, disbursements, financial obligation and advances using ProMIS Software.
Preparing and submission of various Financial Reports (FACE Form, FACE Mapping, Combined Delivery Reports, Bank Reconciliation Statements) to UNDP Country office as per organizational policies and procedures.
Processing of various payments of vendors, stakeholders after verification of complete financial documents.
Preparing reimbursement/travel claims of project staff and government officials according to policies.
Act as focal person for the project’s annual audit/ Spot Checks
Assist with initial and informal stakeholder consultations;
Collect and analyze preliminary information and data;
Provide advanced word processing support by creating complex spreadsheets, maintaining databases and creating high quality reports, presentations, and other documents;
Assist in arranging meetings and workshops regarding logistical arrangements and travels etc.
Preparing complete procurement processes of various procurements of good, works and services as per organizational operational management guidelines/PCOM.
Verification of vehicles condition and fuel average by preparing fuel consumption report etc. 
Assist in preparation of work plans and budgets, and maintain ongoing communications with stakeholders;
Assist the Provincial Project Coordinator in project coordination and monitoring by keeping track of the project work plan and reports;
Assist management in managing project outputs, activities, project controls and draft correspondence as and when required;
Assist management in compiling and developing project work plans;
Assist management in coordinating meeting of the Project Board, including preparation of agenda, invitations, and drafting minutes of the meetings; and
Assist management in organization of project workshop and seminars, including preparation of proceedings and short reports.
Responsible for the Programme Filling Management System at the PMIU
Inventory management at Provincial and divisional level.
Maintaining proper record of inventory and stock issued to field offices and IPs.
Preparing contracts/Letter of Agreements with Sindh Forest Department (Implementing Partners), Sub-Grantees and other Contractors.
Conducting spot checks and monitoring of funds utilized by IPs and Sub-Grantees as per approved annual, quarterly work plan and approved budgets.
Conducting field visits to monitor the activities are being done as per annual and quarterly work plans.
Operating drone (DJI Phantom 4 Pro) during field monitoring visits due to large number of activities done in sites.
Perform other tasks assigned by the supervisors

• Supervising Admin, Logistics/Procurement, HR and Finance Team.
• Budgeting and forecasting for upcoming activities of organization.
• Prepare annual procurement plan as per basic need of different projects.
• Verification of various financial transactions.
• Verification of financial documents submitted by field staff.
• Monthly verification of bank reconciliation statement.
• Preparing Financial reports as per organization’s and donor’s requirement.
• To maintain internal controls of organizations.
• Conducting Internal Audit Quarterly and Yearly of All projects and consolidated accounts of organization.
• Coordinate with external auditors for annual audits of organization and different project according to donor’s requirements.
• Comply with auditors against observations and queries.
• Monthly verification of inventory at all field stations and head office.
• Verifying procurement process of every procurement.
• Checking log books and vehicles status on monthly basis.
• To maintain office decorum.
• Looking after supply chain management of construction and other material by visiting field stations.
• Review of recruitment process (Advertisement, Short listing, Test, Interview, Offer Letter, Contracts, Appraisals etc)
• Verifications of documents submitted by newly hired staff.
• Verification of monthly attendance/time sheets submitted by field stations.
• Verification of payroll sheet submitted by payroll officer.
• Coordinating with donors for financial maters.
• Other duties assigned by Executive Director.

• To manage Accountancy, Administrative and Logistical works of 5 projects and head office to maintain smooth implementation of various activities of projects.
• To review all accounts on monthly basis to ensure the accuracy in financial documents according to the procedures of organization.
• To prepare and maintain monthly financial reports, Expense Reports (Head wise), Cash flow and reconciliations, Bank reconciliations, Budget variance reports and other monthly reports using Ms-Excel and ERP Software Entrum by Sidat Hyder.
• To check and verify the documents of various reimbursement, petty expenses, vendors payments and payroll of staff submitted by admin officers of field offices.
• Preparing Withholding Taxes payment and PSIDs on FBR online to submit the taxes within the deadline.
• To manage Administrative and Logistics activities at district and head office level for various activities like workshops/trainings and review meetings etc.
• Preparing Procurement Plans as per program activities and budgets.
• Preparing procurement process as per organization policies (Maintaining Tender box, Tender opening and selection of vendors preparing comparative statements and issuance of Purchase orders and contract.
• To maintain the record of Adult Literacy Centers/Schools i.e. Attendance Sheets, Payroll, stipends.
Maintaining proper stock registers for stationery and inventory of Literacy Centers.
• Assisting Project Manager in preparing and printing the literacy material.
• Collection and maintaining record of Monthly Progress Reports of Teachers and Community Facilitators.
• Verification of Cash for work activities and disbursement of payments/Checks
• Keeping a track record of payments of various vendors/contractor.
• Managing travel arrangements and reservations/accommodation for guests/donors.
• Perform other duties as required by the Head of Finance and Administration.

• Managing accountancy of all projects and General activities of Head Office.
• To prepare and maintain monthly financial reports, Expense Reports (Head wise), Cash flow and reconciliations, Bank reconciliations, Budget variance reports and other monthly reports.
• To check and verify all the Financial documents for payments accordingly.
• Keeping a track record of payments of various vendors/contractor.
• Planning, and sometimes delivering training, orientation/including inductions for new staff;
• Verification of various payment requests submitted by Admin Officer.
• Administering payroll and maintaining employees records of Head office and project office using MS-Excel work books.
• Conducting Internal Audit Quarterly and Yearly of All projects and consolidated accounts of organization.
• Coordinate with external auditors for annual audits of organization and different project according to donor’s requirements.
• Preparing and submission of the justifications and adjustments against the queries by auditors
• Review of audit draft before the finalization of audit reports and coordinate with auditor regarding audit report.
• Annual budget analysis and preparing budgets for new project proposals.
• Preparing procurement process as per organization policies (Maintaining Tender box, Tender opening and selection of vendors preparing comparative statements and issuance of Purchase orders and contract.
• Checking and keeping record of vehicle log book for payments of Vendors and POL.
• To verify fuel consumption reports, weekly and monthly Basis.
• Accommodations and travel arrangements for guests.
• Support procurement staff in tendering process and bids.
• Ensure the internal control mechanism of SCF.
• Perform other duties as required by the Executive Director

• To prepare and maintain monthly financial reports, Expense Reports (Head wise), Cash flow and reconciliations, Bank reconciliations, Budget variance reports and other monthly reports.
• Preparing procurement process as per organization policies (Maintaining Tender box, Tender opening and selection of vendors preparing comparative statements and issuance of Purcahse orders and contract.
• Verification of Cash for work activities and disbursement of payments/Checks
• To check and verify all the documents for payments accordingly.
• Keeping a track record of payments of various vendors/contractor.
• Planning, and sometimes delivering training, orientation/including inductions for new staff;
• Checking and keeping record of vehicle log book for payments of Vendors and POL.
• To verify fuel consumption reports, weekly and monthly.
• Verification of various payment requests and bills of vendors submitted by Admin Officer.
• Administering payroll and maintaining employees records of provincial office and project office using MS-Excel work books.
• Keep a track of list of staff in the office and monitor leaves, expiry dates of their contracts and
• Support HR Officer for maintaining Personal files of RWF Staff.
• Perform other duties as required by the Project Coordinator and Manager Finance/Administration.

• To supervise financial, Administrative activities/working of NDO.
• To check and maintain monthly financial reports, Expense Reports (Head wise), Cash flow and reconciliations, Bank reconciliations, Budget variance reports and other monthly reports.
• Preparing fund flow statements and verifying budget allocations project wise.
• To check and verify all the documents for payments accordingly.
• To monitor administrative and logistics workings of NDO.
• Administering payroll and maintaining employees records of provincial office and project office using MS-Excel work books.
• Keep a track of list of staff in the office and monitor leaves, expiry dates of their contracts and travel documents and coordinates with the concerned unit for action.
• To check inward and outward register weekly basis.
• Planning, and sometimes delivering training, orientation/including inductions for new staff;
• To verifying issues regarding payments and administrative issues.
• Budget analysis of different projects
• Preparing procurement process as per organization policies (Maintaining Tender box, Tender opening and selection of vendors preparing comparative statements and issuance of Purchase orders and contract.
• Checking and verifying vehicle log book, Vehicle Request and Daily Activity Report.
• To verify fuel consumption reports, weekly and monthly.
• Perform other duties as required by the CEO.

• Maintaining accounts of the project manually and Computerized using Peachtree Accounting Software.
• To check and verify all the documents for payments through different transactions (Procurement process, Supplier selection process, contracts/agreements with various suppliers and contractors).
• Maintaining of book keeping system (Cash Book, Bank Book, General Voucher books etc) as per organization’s policy.
• Recording every transaction in Peachtree 2005 (Complete Computerized Accounting Software).
• Recording all payments and receipts in a significant manner.
• With holding/Income Tax calculation of taxable amounts and deducting and payments of tax timely according to Tax rules by FBR.
• Keep a track of list of staff in the office and monitor leaves, expiry dates of their contracts and travel documents and coordinates with the concerned unit for action.
• Administering payroll and maintaining employee records;
• Making monthly Financial Reports and provide to senior management.
• undertaking regular salary reviews;
• Ensure that the payment verification system is in place and the system of internal controls is maintained. All payments are authorized by the head of office.
• Check travel claims submitted by staff.
• Assists the technical officers in conducting meetings and seminars.
• Check vehicle log books of drivers and ensures the average fuel consumed per month is justified and co-relates with the mileage

• Maintain all the books of accounts such as Cash book, Ledger book, fixed asset register, stock register, prepare vouchers, invoice and financial reports using Peachtree and Quickbook accounting softwares.
• Maintaining Vouchers and Accounting System (General Entries, Ledger, Trail Balance, Profit & Loss Account and Balance Sheet etc) using Accounting Softwares.
• Typing official letters, reports etc. using MS Office. “Typing speed 40-50 wpm”.
• Assignment of all types of financial matters related with documentation, budgeting, analysis and reporting of all organizational workings using computer worksheets.
• Assist Audit Staff in making Audit Reports.

• Maintain all the books of accounts such as Cash book, Ledger book, fixed asset register, stock register, prepare vouchers, invoice, and financial reports.
• Typing official letters, reports etc. using MS Office. “Typing speed 40-50 wpm”.
• Looking after all the logistics and office staff's financial requirements.
• Assist Program Staff in making Progress Reports.
• Assist Admin Staff in purchasing official items.
• Maintaining filing systems and record keeping (Documentation).
• Assignment of all types of financial matters related with documentation, budget analysis and reporting of all organizational workings using computer worksheets.