Being Senior Compliance and Sub Grants Coordinator I have been providing support for donor regulations compliance, and in particular subaward compliance, to Mercy Corps operations, including financial, program and administrative staff, to increase the level of knowledge and promote compliance with donor regulations, this includes the support for the Complex Grant. I have been serving as primary support for the subaward administration and compliance function, with an emphasis on coordination with HQ and SRs on drafting compliant subaward agreements and modifications. I have been responsible for building the capacity of Mercy Corps and its partners to meet the compliance and requirements of donor and MC policies and procedure.  To identify area of institutional development needs in collaboration with the finance, administration and program department.

Conducted the Pre-award Assessment of Financial Responsibility for all subawards and completed other required pre-award due diligence checks for subawards in accordance with established procedures. Monitor compliance with Mercy Corps’ ineligibility and compliance checking procedures (IC&C) for subawards and subrecipients.
Had closed Coordination with HQ staff to draft the subaward agreements/modification etc in accordance with the established procedure. Resolved the comments with program team, SRs and HQ to finalize and processed the subawards agreements/modifications for the signatures.
Ensured subaward agreements include all relevant prime award clauses and flow down all relevant prime donor regulations. Review and confirm any proposed special award conditions with the Country Offices prior to agreement finalization.  Ensured that any new terms and conditions incorporated by modification into Mercy Corps’ prime awards are flowed down by modification into subawards. Assisted with negotiating subaward agreements and modifications, as needed.
Had closed Coordination with SRs to develop the budgets/Budget narratives and consolidated the budget for all entities, review with HQ and final submission to the donors.
Provided periodic trainings, via webinar or in-person, on subaward requirements and procedures. i.e conducted kick off meetings, capacity building meeting with SRs, close out meeting and meetings on need basis for audit observation, financial review observations etc.
Developed and maintained SRs financial monitoring tracker for conducted compliance and financial review visits and drafting Notices of Corrective Action and coordination with HQ on subaward suspension and termination notices, as needed.
Conducted the subaward close-out process, including performing final close-out reviews, Audit issues resolved, Grant Close out meetings conducted for the project activities, suspension and termination notice, Subaward completion letters.
Reviewed the financial documents both in MC main office and field offices and make sure that the financial documentation meets the standard requirements of MC.
Visit the field offices (sub offices and district offices) regularly and make sure that Mercy Corps financial and compliance procedures are followed.
Report all the procedures and systems weakness to supervisor and recommend actions for improvement of the weakness.
Prepare guidelines and train both main office and field office staff about MC and donor policies and Procedures.
Visit sub grantees to review financial compliance procedures, conduct trainings and recommend improvements.
Reconcile financial reports with program activity reports for MC Field offices and partner organizations in collaboration with program staff.
Report any misappropriation of any financial resources to the MC Pakistan management through supervisor.
Prepare summary of report reflecting the highlights of visit along with recommended actions for any issues/observations.
Coordinate with the internal and external auditors.

Multi donors funded Projects implemented by Mercy Corps as prime with consortium of NRC, DRC, IRC and Oxfam , Cash Consortium Iraq CCI grants and direct implementation with budget of $85 million yearly to bring change together in Iraq and Syria.
The Grants and Compliance Manager is responsible for overseeing, ensuring and facilitating the compliance of programs with donor regulations and requirements for partners, i.e. sub-grantees and is responsible for all aspects of financial management of the Programme, including financial transactions review, payments and banking, budgeting, financial reporting, grant financial management and compliance with Mercy Corps internal policies and procedures as well as donor regulations. The Grants and Compliance Manager, in support of the Program Department, provides timely reports and assistance to Finance Director and the Program team to ensure that financial resources are used efficiently and effectively.
• Work closely with the Mercy Corps team to ensure they follow partnership compliance processes and guidelines, and issuing, managing and monitoring sub awards in accordance with sub grant regulations.
• Ensure that the program is complying with Mercy Corps procedures on sub-grant management, including ensuring all relevant information is updated in Mercy Corps financial system.
• Update the partnership compliance process as needed.
• Administer the partnership sub-granting processes in accordance with the sub-granting procedures, clearly defining and communicating steps for selecting, negotiating and awarding sub-grants.
• Reviews and approves potential partner budgets and budget narratives for completeness, cost eligibility and compliance with sub grant requirements, as per the budget review checklist.
• Reviews and approves the pre-award assessment of financial responsibility and other due diligence of partners.

USAID funded Pakistan Reading Project implemented by International Rescue Committee (IRC) with consortium of World Learning, Creative Associates and IRM; a leading 5 years project with a huge budget of USD165 million throughout Pakistan.

• Lead role at regional level for assisting the Country Technical Director Grants and Head of office in managing sub-agreements with local partners and the projects of small grants program, including Thematic area development for grants, RFA development on the basis of thematic areas, grants solicitation/orientation for potential grantees, Scrutinizing grantees applications, conducting grants application reviews, conducting Pre-award assessment, preparing approval packages for USAID approval, project award, Grants monitoring, Propagation of grant outcomes, compliance assurance, and capacity building.
• Involved technical team to develop thematic areas for program activities commensurate with the overall achievements of targets of the program. Closely worked with Technical Director Grants and National team to develop RFA on the basis of the thematic area identified. Scrutinized grants proposals from potential local NGOs for the grants implementation at regional/provincial level. Conducted grants review committees meetings to review the proposals and involved Government Education department officials and project technical team in grants recommendation. Kept close liaison with grantees to revise the proposal and incorporating review committee recommendations. Prepared grants approval packages for the recommended proposals and shared with national level grant team to further share with USAID for approval. Kept coordination with local NGOs to respond the donor queries. Monitored grants and to ensured that all project sub-awards are well administered and implemented in compliance with the donor regulations and project procedures.

• Ensured that all project sub-awards with clients are well administered and implemented in compliance with the donor regulations and project procedures.
• Supported Clients to comply with reporting requirements and donor and project regulations.
• Ensured sub-award tracking, ensuring forward planning and preparation for donor report writing, adherence with project requirements and timelines, and timely submission of sub-grantee reports;
• Ensure that client’s sub-award-related administrative processes and procedures are standardized and consistently implemented throughout the programming in the regional office and is consistent with overall project approaches, including pre-award compliance checks, agreements, disbursements, reporting and client capacity-building;
• Budget preparation for clients project, technically review of proposals, financial reporting to different donor.

• Conducted/Facilitated External/Internal Audit, focal person for conducting external and internal audit of donor funded projects of humanitarian and development programs.
• •Preparation of audit schedules, liaison with auditors, Pre audit review of all contracts before formal audit starts by Audit firms or Audit team appointed by donor as per contractual requirement
• •Collection of necessary information from CRIMPSON, OPAL, departments, field offices, IPs for further sharing with auditors e.g. Contracts with donor agencies/IPs, Financial Reports/Narrative reports quarterly and annually submitted to funding agencies and received from IPs, Responding audit queries, ML and audit report.
• •Successfully conducted audit of different funding agencies in humanitarian and development projects of Oxfam e.g. OFDA, CBHA Consortium, Dubai Care, European Commission, UNICEF and other Oxfam Affiliates.
• Role as Finance Coordinator
• • Lead the team of 5 finance officers in field offices in Sindh/KPK, Lead Role on liaison with field offices finance staff to ensure compliance, monthly/half monthly financial reports review and uploading field office data in system.
• •Partner’s financial monitoring and capacity building.
• •Involved in country office global budget preparation, ensure funds availability in Oxfam field offices/country office, support management for effective use of resources by analyzing BVAs. Review of Internal Financial Reports including Budget Variance Reports and advising the management on financial matters.
• •Provided on-the-job coaching to the Finance staff and train them in the partner capacity building component and Compliance.
• •Ensured compliance of the corporate laws and the code of Corporate Governance and filing of different returns as stipulated under the Companies Ordinance 1984.
• •All matters assisting convening, agenda, recording of proceedings etc. relating to the finance meeting/workshop and follow up with action points.

RISE-A project of AMERICAN INSTITUTES FOR RESEARCH (AIR) funded by USAID
•Prepared, Maintained all sort of Financial Reports required by country office Islamabad to further consolidate for final reporting to Washington DC.
•Managed and facilitated all sort of financial activities at district level i.e Technical review of vouchers, Processing payment to vendors and Calculating teacher’s honorarium, TA/DA, perdiem, monthly forecast, Funds arrangement etc.
•Lead role on regional office day to day management including Security, HR, Logistics, Transport, and Procurement.
•Successfully closed out the project activities, handed over assets, ensured compliance at regional level.
•Ensured compliance with internal control procedures and donor requirements

A project of AMERICAN INSTITUTE FOR RESEARCH (AIR) funded by USAID Implemented by Children Global Network (CGNP) Islamabad Office.
• Ensured compliance with internal control procedures and donor requirements
• Managed budget and feedback to management/funding agency on financial performance Prepared Donors financial reports to according as per donor requirements.
• Managed funds by compiling funds projection
• Set up Finance Department and developed Standard Operating Procedures
• Ensured compliance with logistics, Finance and donor procedures
• Lead the financial management and planning in the program
• Managed and monitored budgets and funds
• Contributed in the development of proposals to donors

• Established finance functions structure in sub-offices.
• Ensured that internal controls and appropriate Finance Systems in place and followed
• Ensured compliance with Government, Donor and DWHH requirements
• Monitored the completeness and integrity of data in financial systems
• Support program in preparation and compilation of budget
• Monitored budget and advising Managers on variances
• Prepared Donors financial reports to accordingly as per donor requirements.
• Liaison and coordination with Head quarter in Germany-Bonn, Banks, Tax Authorities and Auditors Managed funds by compiling funds projection
• Physical verification of Assets and inventory
• Lead the exercise to assess the capacity of potential
• Review of the partners’ financial reports
• Trainings to staff and partners’ on compliance, system policy and procedures
• Established systems for Logistic, procurement, Security, Administration, Transport
• Prepared profiles of staff, set objectives ensured performance management
• Internal control mechanisms essential for the organization/policies and procedures and issuance of SOPs and to help all the departments/sections in generating different SOPs, circulars and office orders to ensure effective management.
• To assist, help and advice in setting and achieving goal and implementation of SOPs and other manual of operations.
• Assisting in performance reporting to GOP and GOP controlled agencies.

• Involved in Verification of documents submitted by applicants, Representatives and solicitors for visa processing, e.g Bank statement, property documents, Marriage certificates etc
• Conducted interviews for visa applicants, Initial assessment as per immigration rules, interpretation for ECOs, ECM in from different local dialects.
• Conducted interviews and initial assessment for consular section, interpretation for UK nationals in conflict resolution.
• Liaised with visa applicant, representatives and solicitors for processing appeal, asylums cases for any furthers requirements and status of application.
• Data entry in Proviso-an online system for updating information.
• Translation of different kind of document submitted with visa application. Worked on case study, Appeal, front counter, counselor.
• Data entry in E-Dynamics-an online accounting software and uploading on monthly half month basis.
• Involved in preparation cheques, scrutinizing documents before payment.
• Assist in monthly closing, bank reconciliation, exchange rates calculation, cheque writing, and payroll.

• Managed statutory, internal, system and special audits, supervised the preparation of Financial Statements, bookkeeping services to the clients, Determination of tax liability and filing of income and sales tax returns, Filing of returns with Security and Exchange Commission of Pakistan, Assist in designing and data flow in development of Financial Software.
• Trainings to clients’ staff for maintaining record on financial software, Conducted Market survey, market analysis and prepared feasibility reports Conducted sales tax audit of 16 organizations for CBR.