• Supervises the daily operation of positions under his/her responsibility.
• Participates in the development of staffing plans; performs administrative tasks related to staff coverage (ie. Vacations and modified days, time sheets and employee information records, for support and auxiliary staff)
• Provides guidance and training to staff in setting up and achieving established standards.
• Coordinates and approves staff work and vacation schedules and other absences and timesheets.
• Conducts performance evaluations and schedules monthly meetings with support staff.
• Directs work of a routine and non-routine nature and establishes priorities where applicable.
• Provides a variety of administrative support functions.
• Participates in and assists with the recruitment of staff.
• Coordinates with human resources department to have positions posted.
• Assists with new hire selection process including providing orientation and ensuring the provision of appropriate training.
• Provides input into the review and update of staff job descriptions.
• Identifies, recommends and participates in the implementation of strategies to increase efficiency and effectiveness of administrative operations together with new or existing programs and projects that can best meet the needs of the faculty.
• Coordinate the preparation and circulation of plans and accompanying documents; formats and produces memos, letters, reports, and forms from drafts or notes.
• Prepares agenda packages, records and produces formal minutes and related correspondence for meetings ensuring timely distribution of materials.
• Maintains a variety of paper and electronic records for the Faculty, purging and archiving as necessary and ensuring security of confidential material.
• Administers projects by working independently and with direct supervision to:
• Provide administrative support for projects as delegated;
• Communicate with faculty, staff and with other stakeholders, as direct

• provide general administrative and clerical support including mailing, scanning, faxing and copying to management
• maintain electronic and hard copy filing system
• open, sort and distribute incoming correspondence
• perform data entry and scan documents
• manage calendar for Managing Director
• assist in resolving any administrative problems
• run company’s errands to post office and office supply store
• answer calls from customers regarding their inquiries
• prepare and modify documents including correspondence, reports, drafts, memos and emails
• schedule and coordinate meetings, appointments and travel arrangements for Managers
• Maintain office supplies for department.
• Answer and respond to customer inquiries.
• Build Customers relationships by providing best quality services.
• Assist and support accounts department in financial operations.
• Assist and support processing payroll records.
• Coordinate the preparation and circulation of plans and accompanying documents; formats and produces memos, letters, reports, and forms from drafts or notes.
• Establishes, fosters and maintains an effective working relationship with staff, faculty, administrators and external contacts.