1. Preparation of Financial and Technical Bids based on customer
requirements mentioned in RFP, RFQ
2. in coordination with technical staff, Engineers and procurement staff and
Management.
3. Vetting contracts received from various client and negotiation with client if
required.
4. Participation in pre bid meeting.
5. Looking for new business opportunities. Advise management for Making
Joint Ventures and
6. Consortium to avail business opportunities.
7. Correspondence with customers via email and letters to answer their
queries.
8. Involved in local and international procurement. Seeking quotations from
Chinese Supplier and Local Supplier, Preparation of comparison statement,
negotiation of prices and terms.
9. Timely processing payment, dealing with bank for L.C establishment and
bank contracts for International payments.
10. Coordination with finance manager for timely payment to local suppliers.
11. Frequent coordination with suppliers for updated prices.
12. Handling imports of the company from sourcing to delivery (Freight
Management, Custom Clearance, Local Transportation and Delivery to site).
13. Organizing meetings, hotel reservation for guest and travel arrangement for
staff and guest when required.
14. To arrange visa for management (frequently China Visit) and air tickets.
15. Arrangement of Exemption certificates from different government
departments and exemption claims under relevant SROs.
16. Support duties to the management including procurement of equipment,
furniture, supplies for office and to keep proper records.
17. Keeping record of company documents (Property, Licenses, Certifications,
and Mortgages).
18. To update the company profile time to time and as per required of project.
19. Any other duty assigned by the CEO of the company.

 Preparing Purchase orders.

 Preparing comparative price statements of quotations from suppliers.

 Preparing request for quotations (RFQ)

 Procurement of items from original equipment manufacturer (OEM).

 Payment transfer to OEM through TT or L.C in case of foreign manufacturer.

 Arrangement of transportation (Sea, Air and Road).

 Custom clearance in Airport, Dry Port and Sea Port.

 To maintain close coordination with shipping companies.

 Invoicing to the customer.

 Follow up of outstanding invoices.

 Assisting finance department in preparation of Budget.

 Reporting to CEO and Director about the profitability of projects.

1. Preparing and examining the accuracy and authenticity of all vouchers
(Bills, Invoices, Expense, statements & receipts etc.) as per policies
&procedure.
2. Collection of fee from students boarding in campus hostel and filling
receipts.
3. Assisting IT staff during seminars and outreach workshops.
4. Maintenance & proper filling system for finance records and documents.
5. Preparing tentative budgets for outreach programs.
6. Photocopy of admin and finance related documents and
7. Any other task assigned by the supervisor/management.

• Assist in maintaining leave records and attendance of outsource staff
• Getting acknowledgment from the branches for delivery of equipments sent from head office.