(Contractor: Samsung -Project: Hawiyah Unayzah GRS Project -Aramco).Establish and implement an efficient project-related documents control register, database and hard copy filing system.Logging of all Correspondence, Drawings, Procedures, Standards, Specifications, shop Drawings, etc. and generate internal transmittal for internal circulation of the same.Establish and maintain a correspondence system.Check all received documentation is legible and contains appropriate approvals.Distribution of the project documents both incoming and outgoing.Ensure that the documents are distributed as per the Contract Document Distribution Matrix.Be involved in developing and maintaining of document management performance targets.Manage a coordinated approach to resolving procedural issues in a timely manner & be responsible for ensuring all project deliverables are stored in the EDMS at all revisions and in all relevant formats.Ensure Controlled copy documents are managed to auditable standard and client ad - hoc requests and reports are completed in a timely mannerEnsure that all documents shall be of presentable status taking care of quality submission and Controlled copy documents are managed to auditable standard.Design File Structure for the project to keep all the record of the project in a very organized manner and assist in setting up standard file indexes.Ensure Controlled copy documents are managed to auditable standardEnsure all project and client ad - hoc requests and reports are completed in a timely mannerEnsure that all documents shall be of presentable status taking care of quality submission.Ensure Controlled copy documents are managed to auditable standard.

Maintaining the records and Controlling the transmittal of Correspondence. Record all incoming & outgoing transmittal, Submittal, Drawings, TCR & RFI. Drafting various official letters/circulars and preparing statements, worksheets on computer (using MS-Office Applications). Prepare Material Submittal and submitted to the Client for approval. Preparing Site Purchase Request, Follow up for P.O, Quotation and Delivery Note etc. Preparing daily manpower, Equipment & look ahead activity Reports for Client. Established and maintained the Project Record Database. Updating all Engineering Documents in our Tracking System & Documentation review, routing copying and filing. Maintaining & Updating Internal Log for material Submittal, SPR, P.O, Delivery Note, RFI, MIR Transmittal, Monthly Invoices, Quantity survey, Planning & TQS. Register the incoming documents by Received stamp with corresponding date at the time receipt and register the subject documents in the document control management system. Prepare & manage communication system for incoming & outgoing correspondences. Completes projects by assigning work to clerical staff Prepares reports by collecting and analyzing information & Secures information by completing data base backups. Documentation review, routing copying and filing. Maintaining various types of records registers, Materials and documents at site related to client, sub-contractor, and vendor

nswer and direct phone calls, Organize and schedule appointments, Plan meetings and take detailed minutes, Assist in the preparation of regularly scheduled reports.Organize travel arrangements for senior managers.Completes projects by assigning work to clerical staff; Prepares reports by collecting and analyzing information & Secures information by completing data base backups.Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.open, sort and distribute incoming correspondence, maintain office supply inventories, coordinate maintenance of office equipment & coordinate and maintain records for staff, telephones, parking and petty cashMaintain polite and professional communication via phone, e-mail, and mail.Compute earnings of workers by referring to their annual salary or timesheet to discover hours worked.Verify attendance, hours worked, and pay adjustments, and post information onto designated records.Initiate payroll during appropriate time, factor in vacation or sick pay when computing earnings and print off checks.Have checks signed off and approved by manager, handle complaints or questions regarding discrepancies & check exempt and non-exempt statuses of employees.Close out paycheck cycle after termination perform calculations from worksheets and work tickets & check electronic data for errors.Compile employee time, production, and payroll data from time sheets and other records.

Operating SAP (B1) of recruitment department.
Establishes recruiting requirements by studying organization plans and objectives; meeting with managers to
discuss needs.
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Preparing offer letter, contracts & etc. as per client demand for new arrival employees
Posting jobs on Naukrigulf, LinkedIn, LinkedIn groups, Website, local expatriate etc
Tracking job responses and reaching out to the relevant candidates.
Sourcing the right talent from various job portals.
Communicating with the candidates on the opportunity, shortlisting, negotiating & formatting of CVs.
Maintaining database, job folders, offer tracker, job positions etc.
Following up with the candidates until he / she accepts the offer / join.
Manages new employee relocation by determining new employee requirements; negotiating with movers; arranging temporary housing; providing community introductions.
Improves organization attractiveness by recommending new policies and practices; monitoring job offers and compensation practices; emphasizing benefits and perks.
Avoids legal challenges by understanding current legislation; enforcing regulations with managers; recommending new procedures; conducting training.
Updates job knowledge by participating in educational opportunities; reading professional
Publications; maintaining personal networks; participating in professional organizations.
Accomplishes human resources and organization mission by completing related results as needed.
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports

Maintaining employee personal files.Preparation of Employment letter for new employee.Arranging for staff medical and ID documents & Insurance.Maintains employee information by entering and updating employment and status-change data.Provide general administrative support including but not limited to: phones, distributing mails and drafts documents such as bill memos, assisting project team to prepare quotation for biding.Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities.Assist in resolving any administrative problems.Run company’s errands to post office and office supply store.Prepare & maintain pretty cash register daily and forward monthly reports to finance.Provide secretarial support by entering, formatting and printing information, organizing work, answering the telephone, transmitting messages.

Internship (3 Months)
Distribution of documents, indexing and their systematic filing for future reference.Keeping record of attendance, overtime, & compiling leave schedule and timesheets, record in main file (HR & Services).Make prints and issues engineering documents, engineering drawings and notification packages.Maintain hard copies of all technical records, data sheets/ specs, vendor data and textbooks.Maintain list of all available documents, equipment files and drawings.Scheduling appointments for the meetings and all other related works.Fulfillment site material requirements.Clarification of the enquiries with the client if needed.Preparing offers as per manager’s instructions.Follow up with offers and writing it in the follow up report.Issuing work order to the production department on receipt of purchase order.Preparing purchase order if the products to be procured from outside.Preparing the weekly and monthly report and submitting to the department managers.Registering the incoming and outgoing documents for controlling their tractability and filing.Overall control of all the incoming / outgoing documents.Handle all kinds of communication by preparing memos of internal and external, within company and various clients.Prepares letters, of which may be composed or compiled on the basis of personal knowledge of the subject matter. As instructed or in accordance with precedent, should be able direct mail to other staff members for their action.Arranges and schedules appointments for the executive, including interviewing callers, and making proper referrals; prepares material and arranges for meetings as required.Maintains up-to-date management manuals, directives, and organizational charts for the Executive and keeps him informed of changes.Sets up, maintains office files and records, keeps correspondence, and reports available for reference and efficient operation of the office.

 Participate in the performance of a variety of duties involved in collecting and entering data into electronic computer according programmed instruction-verify and distribute resultant printout as required.
 Coordinate the collection of data from point of origin.
 Participate in the preprocessing of data to locate missing information and to make corrections necessary.
 Verify data entered into computer by checking printout for errors and correcting as required.
 Monitor the system for mail functions and report mail functions to appropriate personnel.
 Maintain inventory of supplies and materials.
 Provides routines office support such as making copies, faxing, answering phones, prepares correspondence for mailing and delivering.
 Coordinate the retrieval of information from the system.
 Assist in data collection and compilation for revisions to the data processing system.
 Perform other related duties incidental to the work described herein.