Responsibilities:

• Coordination with PEC Islamabad Regarding Accreditation, Visit, Students enrolment to concern departments
• Coordination with internal Departments, Accounts, Examination, QEC and Administration Director
• Develops administrative staff by providing information, educational opportunities, and coaching.
• Arrange venues and schedules for meetings between all of the individuals who will be contributing to a tasks
• Write internal communications documents, including handouts and emails, to inform team members of important notices
• Present progress and results of tasks to management and other interested parties in person or in digital format
• Conduct regular analyzes of processes and procedures, making adjustments when necessary
• Perform other relevant duties as required
• Resolves administrative problems by analyzing information; identifying and communication solutions.

 Admin officers sort and file documents, sort and deliver in-office mail and memos, and review documents for errors before they are sent out of the office.
 Admin officers write regular reports and give presentations of various types, including creating income and expenditure reports and donation lists.
 Admin officers greet customers and clients who visit the office in person, and also receive incoming customer phone calls and emails.
 Admin officers manage schedules for executive and VIPs who work in the office. Admin officers also schedule meetings and events, as well as make booking arrangements for conference and meeting rooms.
 Admin officers maintain the employee database for the office by identifying staffing gaps and following up on new employees to ensure they are performing their duties well.
 When travel is required for executives and VIPs in the office, the admin officer must make the travel arrangements by purchasing tickets and coordinating schedules and travel itineraries.
 Admin officers hire and schedule maintenance workers as needed when problems arise in the office, such as equipment breaking down.

• Answering and directing phone calls to relevant staff
• Scheduling meetings and appointments
• Taking notes and minutes in meetings
• Ordering and taking stock of office supplies
• Being a point of contact for a range of staff and external stakeholders
• Preparing documents for meetings and business trips
• Processing and directing mail and incoming packages or deliveries
• Greeting and directing visitors and new staff to the organization
• Writing and issuing emails to teams and departments on behalf of teams or senior staff
• Researching and booking travel arrangements for staff members
• Finding ways to improve administrative processes