خلاصہ

Company Name
Designation
Tenure
Job Description ASSOCIATION FOR HUMAN DEVELOPMENT
Assistant Admin and Finance Officer
Sep 2011 to June 2014
Finance
Maintain update books of accounts for project grants (cash/bank book, general ledgers, trial balances, balance sheets subsidiary ledgers)
Maintain monthly and quarterly financial reports of the project for Donor
Maintain strong coordination between AHD management and donor regardi
ng all financial matters
Put all the financial data on the financial software for effective reporting
Assist management for development of weekly, monthly budget
Maintain update supporting books of account for project grants (Payroll or salary sheet, fixed assets register, stock register).
Preparation of financial vouchers with complete audit trail.
Preparation of fortnightly and monthly financial reports with coordination of program departments and report to Had Office as per their time schedules.
Monitor all the financial affairs of the project and report to management
Managing operating cash for Program activities and for administrative expenses and related.
Managing petty cash imprest system and related record.
Preparation of Budget Monitoring Reports.
To review supporting documents of financial transactions.
Preparation of bank reconciliation reports and effective coordination with banks
To review supporting documents of financial transactions.
Provide financial and accounting management and direction
Maintain systems and controls to ensure the efficiency, integrity and transparency
Maintain effective control over cash and bank, and ensure that cash in hand and bank reconcile with accounting records.
Assist and support the Project Manager and Director in the preparation of budgets for project proposal and annual field office budgets
Ensure the effective and efficient working of budgetary, accounting, reporting and internal control systems for the field and all sub-offices
Ensure the financial integrity of the operation with regards to controls, systems, financial reporting, and resource development
Ensure all accounting records and supporting documentation for all financial transactions is maintained in a systematic order and in safe and secure conditions
Contribute fully to implementation and oversight of technical assistance to staff in the area of financial accounting and management
Prepare Budget and Financial Reports
Provide quarterly and where required monthly financial reports to the Head Office

Administration
Adequate documentation and record keeping.
Physical control over assets and records.
Manage office decorum e.g. office security, leave and attendance record etc
Manage vehicle related recording e.g. vehicle log book, fuel calculation about average mileage/liter, repair and maintenance of vehicle and making contract agreement with mechanic and fuel stations
Maintain inventory record consumable items on proper register/sheet
Maintain fixed assets record FAR/Sheet
Ensure close coordination whenever required.
Organize and manage the visits of donor teams/delegations and other relevant actors in the office and field.
Human Resource
Responsible to maintain the records of all staff members in their personal files.
Supervise the concerned staffs who are appointed to support you.
Maintain a record of TORs for staff and consultants and keeping track of all contract extensions and renewals of staff employed by the program (staff files). Maintain HR database, monitor expiration of all types of staff and non-staff contracts, including initiating extension, separation and other staffing actions as needed, attaching necessary documents
Update and maintain HR filing system, including performance appraisals, ensure confidentiality, and provide statistical information and reports as and when necessary
Provide briefing to staff and non-staff on HR related rules and procedures especially on Contracts, Visas, Travel Arrangements, Entitlements, Recruitment, Promotions and Leave Records as well as on general administrative matters.
Follow up with concerned units/sections on necessary arrangements regarding, travel, visas, residency permit, security clearances, for all staff and non-staff
Check and validate monthly payment requests (salary sheets).

Procurement
Manage procurement cycles from start to finish, facilitate the review of local procurement cases
Ensure compliance with the regulatory frameworks for procurement and financial rules and regulations
Negotiate with vendors as appropriate
Monitor purchase orders and contracts
Maintain inventory system and all other electronic systems
Enforce office-wide procedures (including workflows) for the procurement of goods and services
Establish and manage a network of local logistics service providers for the delivery and storage of goods

Company Name
Designation
Tenure
Job Description Paradise Institute of Commerce
Lecturer
January 2009 to July 2011
Lecturer for Accounting
Under the reasonable direction of the Management, carry out the professional duties of a college teacher as set out in the current college Teachers Job and Responsibilities Document.
To implement and deliver an appropriately broad, balanced, relevant and differentiated curriculum for students and to support a designated curriculum area as appropriate.
To monitor and support the overall progress and development of students as a teacher/Form Tutor.
To facilitate and encourage a learning experience which provides students with the opportunity to achieve their individual potential.
To contribute to raising standards of student attainment.
To share and support the colleges responsibility to provide and monitor opportunities for personal and academic growth.