Ø  Policy:
Ø  Draft rules as per labor law and implement.
Ø  Develop and monitor overall HR strategies, systems, tactics, and procedures across the organization.
Ø  Amendment in HR forms
Ø  Amendment in policy on Rota based duty system
Ø  Generate notification of new policy
 
Recruitment:
Ø  Facilitate the recruitment function; got approved new requisition as per budget limit, posting open positions on relevant mediums/Channels (Internal Email, Social, Media, Other relevant sectors, Rozee.pk, brightspyre.com, Cabinet, LinkedIn).
Ø  Share longlisted CVs with the department for further shortlisting.
Ø  Interview/Test scheduling.
Ø  Panel selection for shortlisted candidate’s interview.
Ø  After final decision on selection, collect education, experience, salary slips, reference feedback, medical clearance, police verification.
 
Performance Appraisal:
Ø  Probationary and yearly performance appraisals record and follow-ups and guide to manager for appraisal.
Ø  Participate in performance/Appraisal forms.
Ø  Receive performance appraisal grievance and handle the case.
 
Payroll:
Ø  Monthly attendance check-face and bio metric (TIS) software (Limton & ZTech).
Ø  Payroll Processing- EOBI & SESSI
Ø  Process of payroll on every month and check complete supporting documents
Ø  Process of monthly invoices, loan invoice, marriage invoice and salary invoice
Ø  Make record of receivable amount from client
Ø  Process of the monthly payroll and share monthly errorless staff time sheets with proper follow up and share with finance team for salary reimbursement and process of Exit staff documents for their final settlement payment.
Ø  Checking HR-Pay Roll of Sindh and after finalizing sending to Country office for salaries reimbursement.
Ø  Coordinate with programs/departments for expediting HR documents for payroll processing. To make accuracy and monitor on daily attendance, leave deductions and leave reimbursement.
 
Final Settlement:
Ø  Final settlement documents processing for the exit staff along with exit interview to improve the system.
Ø  Gratuity, PF, bounus and leave encashment processing during the final settlement.
 
Leave and Rota Break Tracker:
Ø  Monthly leave tracker and attendance record along with shift arrangements.
Ø  Vacation follow ups, Attendance sheets and all HR supporting documents and timely share with Country Office.
 
Grievance Handling:
Ø  Generate grievances/complaint box for receiving of complaints, to improve the system.
Ø  Committee review the complaints and resolve the issues as per management and rules and regulations.

 Recruitment of staff: Joining and placement with company orientation  Maintaining personal files in hard and soft manner  Monthly attendance check-face and bio metric (TIS) software.  Payroll Processing.  EOBI  Process of Insurance OPD/IPD and Life Insurance and maintain all insurance database for reimbursement and invoicing and policy revision.  Maintain HRIS database and PF database  Monthly leave tracker and attendance record along with shift arrangements.  Develop new rules as per labor law, HR forms and system  Probationary and yearly performance appraisals record and followups and guide to manager for appraisal.  Monthly payroll process.  Visa, ticket and insurance process.

To review monthly payroll process of more than1000 staff
Process of monthly payroll with required supporting
Payroll Process in four banks as debit (HBL-MCB-UBL and Js Bank)
Process of monthly invoices, loan invoice, marriage invoice and salary invoice
Make record of receivable amount from client (Ledger)
To review electronic attendance and match with payroll
To review overtime of all staff
Daily roaster of all staff and check daily attendance
Issue warning letters in URDU Language
Maintain hard and scanned personal files.
Check 3 province SESSI/Pessi/Kessi and EOBI. Have strong coordination with field staff.

 Assist in routine HR operations, ensuring compliance with Creative and USAID HR rules and regulations.
 Facilitate the recruitment function; posting open positions on relevant mediums, shortlisting, finalizing the job description, making interview calls and ensuring that all documentation of the recruitment cycle is in place.
 During onboarding process orient the new staff about the organization rules/regulation and answers the questions and guide them about the grievance policy.
 Personnel file management; ensure all documentation is complete, documents, time sheets, HR database formats, warning letters and monthly/quarterly review and audit of personal files.
 Get follow up on probationary/yearly performance appraisal of the staff from the supervisor and guide them according to the policy.
 Deal with health insurance company and orient/facilitate to the field and provincial staff about the policy related to OPD, IPD, Life insurance and Maternity and get follow up of pending claim from health insurance company.
 EOBI registration, staff addition/deletion and orientation to the staff about the benefits.
 Work on Staff team building and recognition activities.
 Process of the monthly payroll and share monthly errorless staff time sheets with proper follow up and share with finance team for salary reimbursement and process of Exit staff documents for their final settlement payment.

ïÂ¶ Implementing ACTED HR policies on ground level.
ïÂ¶ Dealing life and health insurance cases. Dealing monthly EOBI.
ïÂ¶ In charge of premises contract making and / or renewal as and when requested by Coordination.
ïÂ¶ Vacation follow ups, Attendance sheets and all HR supporting documents and timely share with Country Office.
ïÂ¶ Arrange travel of National and International staff from departure to arrival with direct contact and link with Logistic Department.
ïÂ¶ Implementing Code of Conduct for office, guest house.
ïÂ¶ Checking HR-Pay Roll of Sindh and after finalizing sending to Country office for salaries reimbursement.
ïÂ¶ Follow up of staff Appraisal forms as per ACTED HR Manual.
ïÂ¶ If requested by Area Manager, prepare vacancy announcements for recruitment of national staff for the area and circulate through relevant channels (Internal Email, Social Media, Other relevant sectors, Rozee.pk, brightspyre.com, Cabnet, Linkedin).
ïÂ¶ Supervise to maintain all administration files in the office, including personal folders for every staff member
Ensure that no-one has access to personal folders except upon specific request from Manager.
ïÂ¶ Supervision of HR/Admin Assistant, Cook and office boy.

 Update and maintain HR Data Base.
 Maintain personnel files of all employees in a prescribed format and keeping record project wise.
 Maintain staff timesheets and leave record.
 Assist in the training and follow-up of Performance Appraisal process.
 Process and maintain staff medical insurance claim records and other relevant documents.
 Support team in planning and organizing recruitment process at the district level.
 Support the recruitment & selection process including any restructuring.
 Preparation of periodic HR reports & effort reports along with preparation of monthly Payroll.
 New hired staff orientation.

Donors: DFID=CONCERN=WFP=UNICEF=WHO=ECHO=WASH
 Prepare employment contracts, COS for new employees, keeping in view the security and confidentiality from others.
 Orientation to new employees.
 Prepare Monthly Report. Facilitate all the departmental Trainings.
 Record of Time sheets, leaves, appreciation letter, warning, increments and Promotion documents.
 Coordinate with programs/departments for expediting HR documents for payroll processing. To make accuracy and monitor on daily attendance, leave deductions and leave reimbursement.
 To ensure that the contractual status, duration and confirmation of the employees is up-to-date and on record.
 To conduct complete process of recruitment of all permanent, contracts, temporary and short term project staff as per the compilation of policies and procedures.
 Correspondence with insurance company for credit letter and medical insurance.
 EOBI registration.
 Update the staff information list on routine basis and share with Line Management and Country Office.
 Participate in performance/Appraisal forms.
 To keep office neat and tidy. Provision of office supplies and stationary.