Responsibilities included:
·         Preparing and implementation of annual procurement plan.
·         Processing requestions from various section for procurement of goods and services
·         Preparing Tender documents, RFQs for various Bids as per Khwendo kor procurement policy.
·         Collection of quotations and advertisement of tender
·         Preparing procurement contracts and issuance of Purchase Orders to Suppliers
·         Complying all procurement meeting minutes/Bid proceeding reports and Supplier contracts
·         Negotiate terms, prices, and contracts with suppliers to achieve the best value for the organization
·         Identify and evaluate potential suppliers through Vendors registration process/Prequalification process
·         Develop and maintain strong relationships with suppliers for the timely delivery of Goods & Services
·         Ensuring timely payment to the supplier
·         Monitoring inventory levels and ensure that stock is maintained at optimal levels
·         Ensuring proper coding and listing of the inventories in registers and data base system    

Responsibilities included:
Developing logistic plan and ensuring maximum internal control for all types of assets to avoid any misuse.
Procuring consumable (medicine, surgical items and stationery) and other general items for the hospital.
Managing warehouse inventory and keeping record of inventory (Maintaining Stock register).
Monitoring vehicle/generator logbook and preparing fuel consumption report for payment to the supplier.
Inspection of the condition of vehicles, generator and other fixed assets and reporting any damaged for maintenance.
Ensuring travel policies and procedures are being observed by staff and drivers.
Supervising team of logistic staff (Cook, Gardner’s, Office attendants, Security personnel etc).
Preparing employees payroll documents.
Recording daily transaction.
Daily entries in accounting software (Quick Book).
Preparing cash flow statement on monthly basis.
Preparing cash payment vouchers, Journal vouchers, bank payment vouchers.
Preparing daily income and expenditure report.
Preparing monthly, quarterly and annual financial reports.

Responsibilities included:
Liaising with health department for the planning of trainings at provincial and district level .
Preparing of  RR sheets of trainings conducted and analysis of trainings data (actual VS Nominated).
Providing support to the regional field manager regarding trainings at districts concerned .
Arrangements of meetings including preparation of requisition forms, budget and meeting documents.
Coordinating with Monitors and facilitators for the trainings and supervision.
Assisting the Program manager in administrative matter including filling, record and drafting letters
Preparation of travel and lodgings documents of training participants.
Management of all training resources and dispatching to different sites location for trainings.
Preparation of weekly and biweekly reports.

Responsibilities included:
Providing overall logistics and administrative support for smooth functioning of project activities.
Coordinating workshop/training events as required, including hotel liaison, invitations, travel arrangements, supplies & materials, equipment hire and providing point of contact support for participants at events.
Preparing activity budget and get approval from concerned authorities.
Making travel and accommodation arrangements for project personnel.
Arranging payment of utility and other routine bills, maintaining record of accomplishment of all such payments.
Assessment and evaluation and registration of suppliers as per JHPIEGO policy.
Ensuring all procurement process by completing various format e.g PR, RFQ, Collection of quotations, Comparative statement, PO ,GRN & GDN etc.
Office management, maintaining office inventory and logbook as per organizational policy.
Preparing Vehicles and Generator consumption report and submitting to finance for payment.
Maintaining a proper/efficient filing system of office to ensure smooth running of the operations and maintaining a repository of all logistics and administrative documents and their security.
Supervising admin staff i.e. office assistants, office attendants, drivers etc
Managing office petty cash and making sure that proper documentation is completed for replenishment as per policy.

Responsibilities included:
Maintaining Cash Book, Ledger Book and Trail balance.
Maintaining daily cash count sheet and ensuring accurate and efficient Safe (Cash) management.
Employees  payroll preparation and liaising with bank for transfer of staff salaries.
Reconciling all the books of accounts on monthly basis, preparing bank reconciliation statement and  statement of expenditures.
Preparing monthly/quarterly and annual financial reports.
Ensuring that all payments are supported with appropriate supporting documents.
Settlement of utility, telephone/DSL bills, etc.
Monitoring vehicle & generator log books and preparing consumption reports for payments process.
Arranging project events such as conferences, workshops and training in coordination with the project staff.

Responsibilities included:
Preparing vouchers for the various expenditures incurred.
Reconciliation of CEDO Bank account on monthly bases with the Cash Book maintained.
Preparing budget for the various activities.
Payment of petty cash bills after vetting the bills.
Preparing financial reports (Monthly,Quartly and Annual).

Responsibilities included:
Centralizing  the supply requests from all the teams.
Conducting market surveys and analysis for prices and quality benchmarking and submitting report to Head of the department
Preparation of and floating request for quotation (RFQ); tender for procurement of quality Goods/Services in line with PF guidelines i.e. collecting quotes to pay at local best prices while making sure the quality of goods and follow up for the payments with Finance Officer.
Ensuring a proper filing system, file management and a timely and accurate data entry about procurement.
Ensuring that goods are purchased; reporting any changes in the local market (availability of goods, shortage, price increases).
Developing logistics plan both for routine & contingency, budget requirements and deployment timelines for new operations.
Developing and executing tools and methodologies to enable effective implementation of logistic plans.
Ensuring timely arrangements for staff travel, boarding, lodging and air ticketing.
Ensuring timely supply (Injectable polio vaccine, medicine and other fixed assets) on sites.
Fleets management on sites and head office (Monitored logbook and vehicles condition).

Responsibilities included:
Responsible for the project related procurement as per organization policies and back donor compliance.
Maintaining necessary documentation of complete procurement cycle and submitting to Finance for payment process.
Preparation of Tender Notice and Tender diasor as per donor guidelines.
Purchase agreements of rented office and vehicles.
Maintaining updated inventory record.
Ensuring proper tax calculations, deduction and deposits of taxes applicable on supplies & Services.
Preparing fuel consumption report both for vehicles & generator along with inspection of vehicles/generator for any maintenance.
Supply of Material to different sites and arrangement of labors for loading/unloading and preparation of labor sheet.
Responsible for car rental, car arrangement and fleet management for staff as requested.
Keeping close coordination with the security forces in the area and updating the project coordinator accordingly.

Responsibilities included:
Ensuring logistic preparation for the trainings, events and workshops in line with budgetary measures in terms of Venue, accommodation, meal and stationery.
Following up with suppliers for timely supply of the order placed.
Carrying out maintenance work in the office premises, vehicles/generator and office equipment.
Ensuring the cleanliness and maintenance of housing and office facilities and their grounds; supervising staff including cleaner, cook, gardener, maintenance staff, drivers and contracted laborers.
Collecting and verifying/Clearing petty cash bills and preparing petty cash summary for reimbursement to the account.
Monitoring vehicles and generator logbook and preparing monthly fuel consumption reports.
Maintaining stock registers (Fixed Asset and Consumable items).
Evaluating the prices and recommending the best purchase at best price according to the PF policy.

Responsibilities included:
Preparing banks cheques and vouchers.
Entries in Quick Book Software.
Collecting and verifying petty cash bills.
Handling of cash transactions along with preparation of vouchers.
Handling of bank transactions along with preparation of cheques and vouchers.
Posting all the transactions in cash book and bank book on daily basis.
Reconciliation of cash at the end of each day.
Reconciliation of cash at the end of each month, preparing cash count sheet.

      
 
 Responsibilities included:
Timely distribution of all incoming mail to staff properly filing/record keeping.
Dealing with local filling station for fueling of the official vehicles and preparing fuel summaries for the release of payment.
Collecting, verifying/clearing petty cash bills and preparing petty cash summary for reimbursement to the account from HO.
Maintaining records and files of projects, updating information as necessary.
Provision of conveyance facilities/vehicle hiring for the staff for traveling into the field and other official works.
Maintaining log book for office vehicles and generator and up to date record of inventory.
Receiving and maintaining all the expenses and bills for payment & checking properly supported by the relevant documents.