1. Office and Event Management
• Management of Petty Cash
• Organize travel for expatriates and national staff
• Arrangement of pickup and drop of staff and guests
• Ensure all utility bills are received, checked and paid timely without surcharge
• Supervise office, kitchen/refreshment supplies and maintain proper records
• Assign cleaning duties to outsourced cleaners and check cleanliness of premises
• Maintenance of proper filing and retrieval system
• Prepare time sheets for all support staff and assign overtime duty as and when required
• Ensure all event/training/workshop requirements are fulfilled.
• Make Hotel reservations for all events according to the requirement of focal person and availability of budget
• Supervise and coordinate all Core activities related to event management and ensure timely delivery in this regard
• Coordination with concern unit/ department for the workshops, trainings, seminars and internal pre-announced meetings in connection with, Venue coordination, meal arrangements, accommodation arrangement, and training hall set up Arrangements.
2. Inventory and Maintenance
• Update the assets record and perform the physical check.
• Coordinate with all regions that asset register should be maintained.
• Ensure the daily check of "building maintenance checklist", inspection of building according to schedule, preparation of check list and ensure that work has been done


3. Logistics and Supply Chain
• Supervise and coordinate all activities related to logistics, ensure timely delivery in this regard
• Ensures that the Purchase orders are made according to the requirements and proper hard and soft copies are maintained for record.
• Ensures that all supporting documents related to Logistics are available in order to process the bills as required by quality management system.
• Ensures that all invoices/ bills are timely processed hence receiving of Bills from vendors, keep records of bills received

Ensure the efficient receipt and dispatch of all goods from/to the warehouse(s), supervising the loading/unloading operations.
•Ensure all incoming and outgoing supplies are inspected prior to receipt/dispatch.
•Ensure that all records are properly maintained for goods received and dispatched, maintains accurate up-to-date inventory of the warehouse including regular physical inventory and to produce regular stock reports.
•Ensure that all storage guidelines as well as standard operating procedure provided by the organization are followed
•Assess the availability of space in the warehouse to ensure that all goods in the warehouse are properly stacked/stored in compliance with the organization’s procedures.
•Respond to queries regarding status of goods in the warehouse and deliveries.
•Stock management procedures (records, filing, and identification).
•Manage all stocks (projects, office and general supplies).
•Ensure proper identification of all received/issued material (quantity, quality, and delivery).
•Physical stock management (organization, cleaning, ventilation).

•Ensure the efficient receipt and dispatch of all goods from/to the warehouse(s), supervising the loading/unloading operations.
•Ensure all incoming and outgoing supplies are inspected prior to receipt/dispatch.
•Ensure that all records are properly maintained for goods received and dispatched, maintains accurate up-to-date inventory of the warehouse including regular physical inventory and to produce regular stock reports.
•Ensure that all storage guidelines as well as standard operating procedure provided by the organization are followed
•Assess the availability of space in the warehouse to ensure that all goods in the warehouse are properly stacked/stored in compliance with the organization’s procedures.
•Respond to queries regarding status of goods in the warehouse and deliveries.
•Stock management procedures (records, filing, and identification).
•Manage all stocks (projects, office and general supplies).
•Ensure proper identification of all received/issued material (quantity, quality, and delivery).
•Physical stock management (organization, cleaning, ventilation).
•Responsible for the management of daily and temporary workers.

•Ensure the efficient receipt and dispatch of all goods from/to the warehouse(s), supervising the loading/unloading operations.
•Ensure all incoming and outgoing supplies are inspected prior to receipt/dispatch.
•Ensure that all records are properly maintained for goods received and dispatched, maintains accurate up-to-date inventory of the warehouse including regular physical inventory and to produce regular stock reports.
•Ensure that all storage guidelines as well as standard operating procedure provided by the organization are followed
•Assess the availability of space in the warehouse to ensure that all goods in the warehouse are properly stacked/stored in compliance with the organization’s procedures
•Ensure the warehouse adheres to all safety requirements per the organization’s policy, bringing any issue affecting the safety and security of staff and the warehouse to the immediate attention of the supervisors for remedial action
•Respond to queries regarding status of goods in the warehouse and deliveries.
•Stock management procedures (records, filing, and identification).
•Manage all stocks (projects, office and general supplies).
•Ensure proper identification of all received/issued material (quantity, quality, and delivery).
•Physical stock management (organization, cleaning, ventilation).
•Follow-up with special attention on expiry date of food, and warns the concerned department two months before expiry date.
•Conduct monthly inventory of stocks and ensure that stock cards are created, updated, and are accurate.
•Compile monthly inventory/stock report for Log Base.
•Prepare all food commodities and shipping documents (Delivery Note, etc.) to be transported to the programs
•Ensure safe preparation and loading of food commodities onto transportation vehicles
•Responsible for the management of daily and temporary workers.

•Prepare plan for stock in hand for distribution.
•Supervise distribution.
•Reporting
•Manage all warehouse related activities.