• Manage teams to provide operational support to technical activities by effective liaison with backstopping teams to prepare procurement plan, cost estimates, budget submission and necessary compliance approval from donor.
• Lead procurement, contracts, Administration, Logistics by assigning tasks, review their performance and work towards their capacity building where needed.
• Manage to execute the procurement and logistics plan, prepare/review the RFQs/RFPs, selection and finalization the awards and consulting assignments by following JSI field office operations manual as well as USAID compliance and other regulations applicable in Pakistan such as USAID Vetting Process, Sales Tax/Import Duties Exemption Process.
• Manage to prepare and process prior approval of USAID/AO on restricted commodities and the items to procure and found at above US$5,000 per unit cost.
• Manage to prepare RFQs/RFPs for the total estimated value of procurement exceeding $150k through publication and advertisement. Prepare publication material and manage advertisement in local newspapers and at JSI solicitation website.
• Manage to finalization the awards in terms of contract, purchase order, pre-qualification, service agreement etc.
• Administration of vendors’ and consultants’ contracts until close-out.
• Work with supervisor to prepare project progress report through liaison with technical leads by covering the areas of issues and challenges.
• Closely coordination with Finance while developing the budgets, forecast and financial reporting.
• Closely work with technical and finance teams in budget preparation activity.
• Assist to supervisor in the annual financial audit and financial review arranged by the donor. Prepare response to the auditors and assist to supervisor to prepare management comments in the final report.
• Coordination with HO & USAID teams to seek necessary reviews and approvals.
• Coordinate with donor teams to seek approvals where necessary followed by the guidelines.
• Supervise the logistics teams for smooth logistical arrangements by fulfilling the compliance needs.
• Coordinate with donor, relevant tax authorities to obtain successful sales tax exemption approvals.
• Build strong business relationship with partners and suppliers.
• Human Resource : Hiring of consultants and technical staff following the organizational and donor compliance.
• Performance evaluation of teams and planning for capacity building.

Financial Management
• Manage the finance operations, review, approval, and control systems to ensure that project incurs relevant expenses in accordance with donor’s rules & organizational accounting policies.
• Manage to review and checking of account procedures and ensure monthly reconciliation between field office accounting systems and bank statements; reconcile accounts payable, accounts receivable, bank accounts, and petty cash.
• Process financial transactions as an authorized co-signatory.
• Close coordination with SMTs, partners/subcontractors and implementing partners to monitor annual operating budgets.
• Assurance of compliance to avoid risks of unallowable costs.
• Supervise the finance team, review and manage accounting files to ensure that appropriate back-up documentation exists for all transactions, including procurement requests, timesheets, signed approvals, bid analysis and cost competition, partners budget and negotiations notes, original invoices/receipts, and subcontract or contracts.
• Supervise to manage complete monthly payroll and transfer salary payments to host country employees in the form of bank-to-bank transfers.
• Preparation of annual/monthly/quarterly budget by close coordination with operations and technical/program teams.
• Review, negotiate and finalize the partner’s budgets.
• Lead the internal financial reviews, external annual third-party audits and donor’s annual financial reviews/audits.
• Prepare responses to the financial audits with remedies.
• Donor’s reporting, Management reporting and budget approval exercise through presenting the financial analysis in accordance with the project’s objectives.
• Ensure to update the operational files ready for audits / reviews all the time.
• Maintenance of Abacus databases.
• Conduct annual appraisal of team members, their capacity building and training plan.

Procurement, Contracts, Grants and Logistics Management
• Manage procurement team for proactive procurement planning and execution followed approved workplan.
• Work closely with program and procurement team for timely execution of Subcontract, POs, Agreements and Grants.
• Supervise the procurement team and ensure that all procurements adhere to donor’s regulations and organizational procurement guidelines as well as host country procurement rules.
• Review partner’s budget and finalize through negotiations.
• Manage procurement team to assure procurement and contracts are timely executed according to approved work plan followed by donor and organizational policies and procedures.
• Manage team to prepare and update project inventory and assets by separating them into expandable and non-expandable categories for Audits and donor’s reporting.
• Manage to prepare RFPs/RFQs for procurement and subcontracts, process through policy defined evaluation process (LPTA or Tradeoff), advertise in the newspapers/project bidding website, receipt of proposals, establish evaluation committee, monitor transparency, compile results, negotiate proposals, finalize Negotiation Memos/Supplier Selection Memos, draft Subcontracts/Agreements/Purchase Orders, issuance to the selected party, monitoring, delivery, inspection, distribution, invoicing and close-out.
• Logistics management of routine project necessities and manage the pipeline for uninterrupted supplies.
• Provide Training to junior staff and other filed staff on procurement policy and procedures and keep them updated.
• Special Activity Fund (SAF) procurement for Government departments followed by donor’s Grants procedures.
• Performance evaluation of teams and planning for their capacity building.

Human Resource and Recruitment Management
• Supervisor team for recruitment of staff by following organizational and donor policies and procedures.
• Supervisor to perform advertisement, conduct interviews, finalize the candidate, collect necessary supporting documentation, perform verification and reference checks, negotiate pay package, review the selection memo and release offer letter.
• Supervisor to conduct orientation at the time of joining, update HR filing with assurance that all documentation are appropriate in hard files as well as in soft records.
• Supervise team to conduct probationary reporting, performance appraisal with the relevant supervisors.
• Supervisor to conduct capacity building plans where needed.
• Assurance of local labor laws, donor compliance and organizational policy while hiring a candidate.

Regularity Assurance
• Conduct annual council review and make necessary amendment in the organizational local policy to adhere host country laws.
• Execution of necessary documentation for SECP, FBR, MOI on regular basis.
• Provide Training to the staff and other partners’ organizations for all applicable policies and procedures.

Strategic Planning for the Project Supply Chain Management
• Manage team to development annual strategic plan for the supply chain where cost possibly be optimized by efficient sourcing management and improve efficiency in procurement, contracting, inventory, warehouses and administration.
• Close liaison with program teams, finance teams, and team leaders for effective and timely implementation of program activities through efficient supply chain management. Assure the procurement and contracts are in line with respective donor’s approved annual procurement plan and aligned with the programmatic work plan.
• Provide Training to the staff and other partners’ organizations for all applicable policies and procedures.

Procurement, Contracts and Grants Management
• Establishing and achieving departmental objectives, defining roles and responsibilities to all team members.
• Manage procurement operations, planning and execution and procurement audit.
• Manage team to follow the GST/Sales Tax/import guidelines of donor and submit exemption request to host country tax department and follow until receipt of successful exemption.
• Actively participate with budgeting and financial management teams and make necessary changes in supply chain operations in consultation with program teams and team leads.
• Manage to provide effective support in maintaining and improving good business relationships with stakeholders.
• Monitoring the procurement practices, turnaround times, work processes and quality of services with focus on continuous improvements.
• Grants execution through selection of potential partners IPs and administration until close-out.
• Provide Training to the staff and other partners’ organizations for all applicable policies and procedures.

Inventory, Warehouse and Import Operations Management
• Manage and review weekly inventory reports and arrange to generate demand requests upon need for program activities. Review and monitor expandable and non-expandable inventories on monthly basis and report to finance.
• Manage warehouse teams for efficient and safe storage of commodities. Establish weekly/monthly stock takes and report to finance. Daily review of stock-in and stock-out reports and make sure the stock is at level for program activities.
• Manage import and custom clearance operations.
• Provide Training to the staff and other partners’ organizations for all applicable policies and procedures.

Oversaw technical and general documentation of contracts in an effective manner. Managed supply chain operations by utilization of the procurement and logistics team. Checked end to end supply chain processes including procurement, strategic SCM planning, supplier relationship management, contracts, logistics & import, inventory, warehouse, and fleet management. Monitored key performance metrics and benchmarks relating to supply chain planning and forecasting. Performed Overall project execution responsibilities for the Supply Chain function. Liaised with professionals across different departments, companies, and cities.
Key Accomplishments
·          Developed new policy and procedure to improve procurement, contracts, inventory and warehousing efficiency. Foresaw ERP (Microsoft Dynamics) upgrade for the Supply Chain department and maintained capacity building of junior staff by acting as Master Trainer and updated approved vendor list.
·          Communicated needs and objectives to staff, reduced operating costs whilst increasing performance, all to tight time scales and within budget. Ensured personal safety and a safe working environment of staff. Improved the partners and suppliers list by blacklisting non-performers and the addition of new to bring competitiveness.
·          Handled media procurement i.e. printing material for marketing promotions, marketing campaign commodities, advertisements on TV, newspapers, billboards contracts, giveaways procurement, print material, etc. Supported project execution responsibilities for the Supply Chain function.
·          Maintained existing policy and procedures, supply chain audit, reporting to senior management. Presented results to senior by measuring actual performance against goals on a regular basis. Coordinated with the sales team to drive the right customer demand from the sales forecast.