Duties - HR:
·         Respond to inquiries and ensures timely acknowledgement & feedback.
·         Maintaining employee’s data base and personal files.
·         Prepare and modify documents including NOCs, offer letters, appointment letters, contracts, renewal letters, warning letter, termination letter, experience certificates and correspondence, reports, drafts, memos and emails as per need.
·         Administering new employee’s recruitment and selection process.
·         Sourcing and screening of candidates as per position requirements, maintaining a CV database and call screening.
·         Manage interview schedules, conducting first round of interviews, negotiating offers and follow up.
·         Monitoring and administering new employee’s background checking, Visa stamping process, Medical and EID process and health insurance and timely updating the employees’ database.
·         Arranging orientation and training for new recruits.
·         Managing renewals including labor card, Emirate ID, visa, company license and other legal documents.
·         Managing medical insurance and  renewals for the staffs and also insurance claims and reimbursements.
·         Arrange end of service meetings and handle end of service settlements of employees.
·         Attendance management and leave management system of employees.
·         Processing of payrolls.
·         Assist management in performance management procedures.
·         Performs other related tasks as assigned by management.
Duties - Admin:
·         Schedule and coordinate meetings, appointments and travel arrangements for Managers.
·         Monitoring and administering Vehicle Files including new vehicle purchase (getting quotation, finalizing deals & arranging insurance) and registration with RTA and old vehicles registration renewal.
·         Ensure impeccable archive – hard and soft copies of all the important documents and office data including licenses, agreements and other legal documents safely and ensure confidentiality.
·         Organizing the office layout and maintaining supplies of stationery and equipment and dealing and negotiating with suppliers.

·         Responding to incoming email and phone enquiries.
·         Arrange and organize the training conducted.
·         Keep summaries and detail reports of all the training conducted.
·         Prepare call letters, appointment letters, staff contracts, renewal letters, and experience certificates for staff members, trainees, students and volunteers.
·         Maintain and update staff personal files and records.
·         Keep attendance records of staff projects/centers.
·         Update HR Database.
·         Maintain record and attendance of field work students
·         Arrange different events.
·         Accomplishes organization mission by completing related result as needed.
·         Other responsibilities deemed necessary by the Executive Director