Enter Description

ü  Overall in-charge of Managing the CBO site as per GF guidelines.
ü  Conducts orientation and refresher trainings/sessions of the recruited staff at least once in quarter.
ü  Ensures availability of appropriate and relevant documents, manuals, policies, guidelines, SOPs, IEC materials etc. at the CBO site/office.
ü  Maintains the staff attendance register, reviews and approves the staff field activity work-plan, monitors field activities, develops and strengthens linkages with ART Centres, PPTCT sites, PLHIV networks, NGOs, medical practitioners and district healthcare facilities in the area.
ü  Ensure that services are offered regularly and as per protocols. This includes management and development of client support services (outreach services, drop-in center, sexual health product distribution, basic clinical services, social support groups, distribution of IEC materials etc.).
ü  Examines and ensures the timeliness, completeness and accuracy of PLHIV/beneficiary records, financial and other administrative records with relevant supportive documentation.
ü  Reviews the client records for appropriate action (referrals, follow-ups, treatment, compliance etc.).
ü  Ensures appropriate storage of test kits and other consumables, their expiry, appropriate waste disposal methods and compliance to Universal Precautions principles (hygiene/cleanliness/safety practices).
ü  Monthly progress review meeting with all the staff (minutes or report of the meeting shall be documented and shared with the SR and PR).
ü  An internal monitoring system shall be developed by the site manager (checklist/tools) for monitoring the site performance on a monthly basis, recording findings and sharing the reports with the SR and PR on a quarterly basis.
ü  Data quality checks to ensure accuracy of data generated (both manual and electronic)
ü  Ensure that complete, accurate and verified monthly/ quarterly reports are sent in a timely manner.
ü  In addition to the assigned roles and responsibilities the Site Manager can assign any other relevant task/assignment to the staff.
ü  Taking proactive steps to reduce harm/s to the client and MSM/TG communities as much as possible.
ü  Use GF/standard formats for effective tracking of project budgets/funds by program staff, ensuring completeness of documentation and record keeping.
ü  Acknowledgement of fund receipts.Preparation and submission of PUDR, Quarterly expenses reporting, Cash balance and any other reports as per given timelines.
ü  Liaison with the program team to provide the reasons for variances in the budget utilization
ü  Closely liaison with the SR & PR financial teams for monitoring and liquidation of the data.
ü  Management of Petty Cash and record keeping.
ü  Managing personal file and record keeping.Transport and fuel management.Update inventory of assets on regular basis.
ü  Responsible for operating and managing the CBO MIS by daily uploading the data entries (patient data as well as beneficiary data where necessary) and converting hard copies of all the documents, forms and records into soft copies
ü  Ensures up-to-date electronic record keeping and verification of manual data in line with requirements of completeness of data both in the CBC MIS and manual registers.
ü  Provide administrative support to program staff for effective project implementation.

ü  Liaison with the program team to provide the reasons for variances in the budget utilization
ü  Closely liaison with the SR & PR financial teams for monitoring and liquidation of the data.
ü  Management of Petty Cash and record keeping.
ü  Managing personal file and record keeping.Transport and fuel management.Update inventory of assets on regular basis.
ü  Responsible for operating and managing the CBO MIS by daily uploading the data entries (patient data as well as beneficiary data where necessary) and converting hard copies of all the documents, forms and records into soft copies
ü  Ensures up-to-date electronic record keeping and verification of manual data in line with requirements of completeness of data both in the CBC MIS and manual registers.
Provide administrative support to program staff for effective project implementation

·                Use standard formats for effective tracking of project budgets/funds by project staff, ensuring completeness of documentation and record keeping
·                Prepares all vouchers and financial templates for uploading into MS Excel / financial software including preparation of Bank Receipts/Payments, Journal Vouchers, posting in MS Excel / financial software.
·                Preparation of payrolls and payroll reconciliation.
·                EOBI preparation and submission.
·                Acknowledgement of fund receipts.
·                Liaison with the program team to provide the reasons for variances in the budget utilization
·                Closely liaison with the SR & PR financial teams for monitoring and liquidation of the data.
·                Management of Petty Cash and record keeping.
·                Management of bank books and transaction including posting in financial software and filing.
·                Managing personal file and record keeping.
·                Responsible for the Preparation of Ledger, Trial Balance, Reconciliation Statements.
·                Prepares accounts/ documents for final Audit of the organization.
·                Advises the Program team on the technical support needs related to financial management.
·                Preparation and submission of Withholding tax on staff salary, payments on monthly basis.
·                To ensure transport and fuel management for routine official activities.
·                To ensure in time ordering, receiving and storage of all required commodities e.g. pharma, health and general items.
·                Track the shipments to ensure they arrive on time, shipment and delivery process adhere to the approved policies and manual.
·                To ensure record keeping of all inventories at site and generation of monthly stock report in compliance with the SR logistic manual.
·                To ensure timely procurement (if any) and compliance of the SR procurement policy and manual.
·                To provide administrative support to the programme team and ensure monthly reconciliation of the stocks/inventories.
·                Will supervise data entry operator to ensure timely entries of all programme and commodities related data in MIS/eLMIS.

Worked as assistant admin and finace

Worked as administrator in services department

Worked as coordinators for raditech sales office which was sole distributer of GE medical