Handling all correspondence such as Letters faxes & email received from client.
Scanned and recorded all the outgoing letters to the client, contractors, suppliers, etc.
Maintained and updating the file on daily basis.
Updating the control log register for ongoing projects
Distributing all the documents through internal transmittal between disciplines which received from client, contractors & suppliers.
Preparing the letter to the Client, Contractors.
Preparing the All Report Relating to the Projects with coordination of Project Manager, Sr. Architects and other respective staff.
Performing other duties as directed by Head of Admin.
Assisting to fulfil the requirements of whole office staff if required.
General clerical function to maintain a seamless office environment.
Responsible for all Documents for the Projects.
Prepare, maintain and archiving of all Contracts Documents.
Maintain a Centralized Document Controlling System.
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
Arrange conferences, meetings, and travel reservations for office personnel.
Complete forms in accordance with company procedures.
Compose, type, and distribute meeting notes, routine correspondence, and reports.
Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
Locate and attach appropriate files to incoming correspondence requiring replies.
Mail newsletters, promotional material, and other information & Maintain scheduling and event calendars.
Make copies of correspondence and other printed material.
Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
Schedule and confirm appointments for clients, customers, or supervisors.
Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
Take dictation in shorthand or by machine, and

Communicate with clients for projects updates.
Handle confidential documents ensuring they remain secure
Handle and prioritize all outgoing or incoming correspondence (Emails, Letters Packages etc.)
Provide the monthly project reports
Manage and coordinate daily, weekly and monthly calendars of senior managers
Interacted with calls and visitors and directed them to appropriate personal.
Organized and scheduled all meetings and conference of the department.
Build and maintained positive working relationship with construction staff, QA/QC teams and subcontractors.
Prepare site report to provide projects update.
Scan and uploaded all the documents in the networking server
Manage all the construction documents, (Transmittal request for inspection concrete pouring, Tickets check list, test report, material submittal, method of statement, procedure, field instruction, IFC Drawing, Superseded, Wald Map and as built drawing, site observation, NCR Violations, ITP,IAP,STQ weekly mints of meeting, organization chart, QC Personnel, QC resume, Memos) etc.

 Maintained files, completed purchased orders, and daily stores tickets.
 Answered phone and two-way radio.
 Contacted vendors for returns, exchanges or to assist in resolving discrepancies.
 Inserted and retrieved data from computer. Typed requisitions and memos. Wrote receiving reports and entered in the computer.
 Monitored Inventory Control; maintained daily inventory sheets using history files to help correct discrepancies.
 Assisted in the physical inventory.
 Received, unpacked, counted and inspected equipment and materials to ensure accurate quantity. Compared packing slip against purchased order to ensure accuracy.