Major Responsibilities:

• Assist in draft questionnaire development;
• Translate English draft questionnaires into local languages;
• Assist with data collection;
• Work with other research team members and principle investigator;
• Use computer programs to record and organize data;
• Data entry and assist to validate quality of data elements/data editing;
• Assist to prepare some tables and graphs using MS Excel;
• Assist in activity reports’ preparation;
• Attend meetings and seminars as necessary; and
• Performs other duties as needed to successfully fulfill the function of the position.

Major Responsibilities:

• Compiling Administrative reports/records;
• Maintain effective filling system, requisition, invoices, leave and attendance record, travel request and payment forms;
• Ensuring implementation of rules pertaining to transportation and procurement;
• Support the supervisor with external and internal auditors;
• Serving as liaison between the Departments to streamline and coordinate information exchange and communicate;
• Process payments, receipts and journal vouchers, maintain proper filling System for kinds of vouchers and other financial correspondence;
• Workshops and Events organizing;
• Monitoring and evaluating the performance of support staff;
• Liaison with banks. Cash disbursement & payments/cheques to venders;
• Making all in-time procurements, including supplies for beneficiaries of Head office /Field Offices, Record Keeping;
• Managing all transportation activities; including POL and vehicle log book;
• Maintain petty cash & keep proper records;
Fleet Management
• Day to day management of the fleet assigned to area of operation;
• Ensure vehicles have correct equipment and tools;
• Manage fuel, fluids and spare stocks as needed; Manage fuel and maintenance of contracts as needed;
• Vehicle scheduling and planning;
• Ensure all drivers are briefed on and adhere to organizational policies and procedures;
• Ensure rental vehicles are fit for purpose and hired drivers have an acceptable level of skills and are briefed on organizational policies and code of conduct; Ensure that rented vehicles and drivers contracts are complete and correct;
• Ensuring all vehicles have updated insurance, registration and other required documents
• Coordinate / collaborate with other logistics staff in the Field Office and other program / project offices to implement the Logistics unit’s operational plans;
Stock / Warehousing
• Ensure all incoming and outgoing stock is managed according to the BEEJ Warehousing and Stock Management Standards;
• Ensure that appropriate storage and physical condition of stocks according to their specific requirements;
• Ensure complete and filed paperwork so that there is a clear auditable audit trail for all stock movements;
• Ensure stock discrepancies / damages are documented, investigated and reported;
• Loading, off-loading and stacking of goods (manage hiring of warehouse workers etc. for specific dispatches); and
• Ensure warehouses are kept secure at all times and are maintained, clean, well-organized.
• Participates in audit planning and assessment to ensure that processes meet standards

Major Responsibilities:

• Assist Manager in Compiling reports/records;
• Maintain effective filling system, requisition, invoices, leave and attendance record, travel request and payment forms;
• Liaison with banks. Cash disbursement & payments/cheques to venders;
• Support the supervisor with external and internal auditors;
• Participates in audit planning and assessment to ensure that processes meet standards;
• Monitoring and evaluating the performance of support staff;
• Serving as liaison between the Departments to streamline and coordinate information exchange and communicate;
• Process payments, receipts and journal vouchers, maintain proper filling System for kinds of vouchers and other financial correspondence; and
• Maintain petty cash & keep proper records