Fixed Assets Administration
Material Control
Procurement
Payable Accounts

• Review all invoices for appropriate documentation and approval prior to payment
• Process check requests
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
• Tracking Material against PO and delivery notes
• Recording material issuance and receiving.
• Dealing and coordinating with procurement department.
• Making requests for Material Purchasing
• Material Handling and warehouse supervision
• Petty Cash Handling
• Data Entry

• Review all invoices for appropriate documentation and approval prior to payment
• Sort and distribute incoming mail
• Process through P.O. matching invoices,
• Prioritize invoices according to cash discount potential and payment terms
• Process check requests
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
• Respond to all vendor inquiries
• Reconcile vendor statements, research and correct discrepancies
• Assist in month end closing
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Assist with other projects as needed
• Composed accounting reports summarized monthly data.
• Consistently maintained accuracy throughout out all accounting practices.
• Interacted daily with vendors and established solid professional relationships.
• Facilitated internal and external audits to ensure accuracy.
• Maintained and produced Excel spreadsheets as requested
• Entering daily Payables in the system.
• Entering daily Petty Cash transactions in the system.
• Daily reconciliation by calculating and checking to make sure payments amounts and records are correct.
• Effectively communicate with Project Managers (PM) and Project Director regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
• Maintain the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.
• Provide the accounts payables team member with advice on client billing, relative to consultant invoicing and reimbursable expenses. It is expected that the Biller maintain a continuous line of communication to clear any open issues.
• Write off any uncollectible receivables, labor or expenses, as directed
• Review weekly time sheets, along with the accounting group.
• Monthly

• Preparation of sales invoices & the upkeep of an accurate accounts filing system. Preparation and input of month end journal vouchers.
• Inputting, matching, batching and coding of invoices.
• Debtor and Creditor reconciliations.
• Preparation of various reports for senior managers.
• Responsible for financial accounts including budgets and cash-flow.
• Conducting regular business reviews of financial performance.
• Finalization of Accounts ( Profit and Loss Statement , Balance Sheet Quarterly)
• Entering daily Account Receivables and Payables in the system.
• Entering daily Petty Cash transactions in the system.
• Entering daily Sales Statements of all sales point and updating the sales.
• Daily reconciliation by calculating and checking to make sure payments amounts and records are correct.
• Preparing supplier Cheques and updating the same in the system.
• Preparing Bank Letters as directed by the Manager.
• Reconciling Accounts and taking care of the filings.
• Preparing Sales Tax Summary.
• Preparing financial documents such as invoices, bills, and accounts payable and receivable
• Completing purchase orders
• Managing payroll
• Completing financial reports on a regular basis and providing information to the finance team
• Assisting with budgets
• Completing bank reconciliations
• Entering financial information into appropriate software programs
• Managing company ledgers
• Processing business expenses
• Coordinating internal and external audits
• Verifying balances in account books and rectifying discrepancies
• Verifying bank deposits
• Managing day-to-day transactions
• Recording office expenditures and ensuring these expenses are within the set budget
• Assisting the finance department and senior accounting staff members with various tasks, including preparing budgets, records, and statements
• Completing the year-end analysis
• Reporting on debtors and creditors
• Handling accruals and prepayments
• Managing monthly

• Monitor/maintain financial records including trust and cafeteria funds, petty cash, accounts receivable, bank deposits, and reconciliations.
• Respond to enquiries and take/relay messages.
• Operate office equipment and software to create/maintain correspondence, spreadsheets, databases, and reports.
• Prepare process, file and maintain correspondence, records, reports, forms, and work orders.
• Communicate positively and effectively, and interact as a collaborative and consultative team member.
• Understand and act in accordance with school and district policies and procedures, district Health & Safety Manual.
• Maintain confidentiality.
• Other duties as assigned.
• Fixed Asset accounting, reconciliations and depreciation journals.
• Ensuring that information is accurately collated & entered into systems.
• Preparation of bi-weekly invoice and expense claim payment runs.
• Assist in the preparation of monthly balance sheet account reconciliations
• Petty cash management and record keeping