Objective 1: Recruitment Support
Activities:

Being actively involved in recruitment by preparing job description, managing the hiring process i.e. interviews, test, job offer, reference checks and orientation of new joiners.
Participate in the interview panel when and where required.
Draft offer letter, contract, and other HR correspondence and share for approval.
Distribute offer letter, contract and other HR correspondence to field staff; arrange their signing by staff, and ensure these are filed in relevant personnel files.
Ensure Job description signed from all staff and placed in relevant employees’ personnel files.
Ensure that Base and CO HR Management are timely updated over any vacant position and raise the requisition for filling the positions.
Maintain and update database and share with HR-Base and CO on regular basis.
Support to Finance Department in the preparation of payroll with supporting documents.
Respond employee's queries related to HR, payroll, Final settlements and Leaves.
Assist HR department in finalizing different periodic performance appraisals.
Responsible and ensure that all employees are marking their attendance on daily basis.
Process Leaves application of employees, keep up date the record, and share with HR-Base and CO on a regular basis or when required.
Ensure timely process of clearance and initiate the final settlements of leavers after clearance issue experience certificates by signing the document from HR-CO
Communicate timely addition/ deletion for health/ life insurance and EOBI to HR-CO on regular basis.
 

Objective 2: Coordination
Activities:

Maintain close coordination with the staff in order to ensure that HR department knows about the staff issues and challenges if any, and discuss with the relevant management personnel to find out way outs, timely.
Update personnel files and other related HR documents including employment agreements, amendments, ensuring confidentiality while maintaining accurate file records;
Establish and maintain close coordination with HR-Base and Country Office in order to support in rolling out the HR system at project office.
Need based cooridnation with Insurance company for claiming medical bills of the staff. 
Need based coordination with Finance department.

Objective 3: Documentation
Activities:

Provide the required Employees details to HR-Base for maintaining personnel file in Hard and as well as in the soft form.
Maintain Staff details and provide when and where needed.
Establish and maintain a staff database wherein all the related requisite data is systematically fed and organized.
Maintain and provide data to HR-Base for clearance and other related matter.
Assist in managing EOBI record of each staff members and providing updates to the staff about EOBI queries. 
Ensuring proper  exit clearance of the leaving staff and fill all the required formats accordingly. 

Objective 4: Reporting
Activities:

Weekly and Monthly reporting to project Manager.
Monthly reporting to HR-Base and CO on HR status.

Responsible for:
Objective 1: Recruitment Support
Activities:

Being actively involved in recruitment by preparing job description, managing the hiring process i.e. interviews, test, job offer, reference checks and orientation of new joiners.
Participate in the interview panel when and where required.
Draft offer letter, contract, and other HR correspondence and share for approval.
Distribute offer letter, contract and other HR correspondence to field staff; arrange their signing by staff, and ensure these are filed in relevant personnel files.
Ensure Job description signed from all staff and placed in relevant employees’ personnel files.
Ensure that Base and CO HR Management are timely updated over any vacant position and raise the requisition for filling the positions.
Maintain and update database and share with HR-Base and CO on regular basis.
Support to Finance Department in the preparation of payroll with supporting documents.
Respond employee's queries related to HR, payroll, Final settlements and Leaves.
Assist HR department in finalizing different periodic performance appraisals.
Responsible and ensure that all employees are marking their attendance on daily basis.
Process Leaves application of employees, keep up date the record, and share with HR-Base and CO on a regular basis or when required.
Ensure timely process of clearance and initiate the final settlements of leavers after clearance issue experience certificates by signing the document from HR-CO
Communicate timely addition/ deletion for health/ life insurance and EOBI to HR-CO on regular basis.
 

Objective 2: Coordination
Activities:

Maintain close coordination with the staff in order to ensure that HR department knows about the staff issues and challenges if any, and discuss with the relevant management personnel to find out way outs, timely.
Update personnel files and other related HR documents including employment agreements, amendments, ensuring confidentiality while maintaining accurate file records;
Establish and maintain close coordination with HR-Base and Country Office in order to support in rolling out the HR system at project office.
Need based cooridnation with Insurance company for claiming medical bills of the staff. 
Need based coordination with Finance department.

 
Objective 3: Documentation
Activities:

Provide the required Employees details to HR-Base for maintaining personnel file in Hard and as well as in the soft form.
Maintain Staff details and provide when and where needed.
Establish and maintain a staff database wherein all the related requisite data is systematically fed and organized.
Maintain and provide data to HR-Base for clearance and other related matter.
Assist in managing EOBI record of each staff members and providing updates to the staff about EOBI queries. 
Ensuring proper  exit clearance of the leaving staff and fill all the required formats accordingly. 

Objective 4: Reporting
Activities:

Weekly and Monthly reporting to project Manager.
Monthly reporting to HR-Base and CO on HR status.

Responsible for:
Objective 1: Recruitment Support
Activities:

Being actively involved in recruitment by preparing job description, managing the hiring process i.e. interviews, test, job offer, reference checks and orientation of new joiners.
Participate in the interview panel when and where required.
Draft offer letter, contract, and other HR correspondence and share for approval.
Distribute offer letter, contract and other HR correspondence to field staff; arrange their signing by staff, and ensure these are filed in relevant personnel files.
Ensure Job description signed from all staff and placed in relevant employees’ personnel files.
Provide the required Employees details to HR-Base for maintaining personnel file in Hard and as well as in the soft form.
Ensure that Base and CO HR Management are timely updated over any vacant position and raise the requisition for filling the positions.
Maintain and update data base and share with HR-Base and CO on regular basis.
Support to Finance Department in the preparation of payroll with supporting documents.
Respond employee\\\\\\\'s queries related to HR, payroll, Final settlements and Leaves.
Assist HR department in finalizing different periodic performance appraisals.
Responsible and ensure that all employees are marking their attendance on daily basis.
Process Leaves application of employees, keep up date the record, and share with HR-Base and CO on a regular basis or when required.
Support HR-CO in resolving conflicts, disciplinary, and employee grievances issues.
Ensure timely process of clearance and initiate the final settlements of leavers after clearance issue experience certificates by signing the document from HR-CO
Communicate timely addition/ deletion for health/ life insurance to HR-CO on regular basis.
 

Objective 2: Coordination
Activities:

Maintain close coordination with the staff in order to ensure that HR department knows about the staff issues and challenges if any, and discuss with the relevant management personnel to find out way outs, timely.
Establish and maintain close coordination with HR-Base and Country Office in order to support in rolling out the HR system at Khyber office.
Need based coordination with Finance department.

 
Objective 3: Documentation
Activities:

Maintain Staff details and provide when and where needed.
Establish and maintain a staff database wherein all the related requisite data is systematically fed and organized.
Maintain and provide data to HR-Base for clearance and other related matter.
 

Objective 4: Reporting
Activities:

Weekly and Monthly reporting to project Manager.
Monthly reporting to HR-Base and CO on HR status.

Assist in the activities assigned to designated supervisor.
To provide assistance in a wide range of HR activities including data entry, PUC, Circular drafting, preparing reports, analyzing data etc.
Issuing letter for verifications of academic documents and experiences (if required) of new employees to verifying authorities and keeping record of verifications.
Dealing with employees having issues related to HR and arrivals.
Communicate with public when necessary at the time of arrivals and orientation.
Endorsing salaries of new employees after verification.
Compiling files of new employees and handing over to record section along with receiving.
Provide all kind of clerical and administrative support to HR department.
Maintaining employee confidence and other operations by keeping the departmental information confidential.
Process documentation and prepare reports relating to personnel activities (staffing, Recruitment, Orientation, Training, Grievances etc).

 

Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff.
Ensure that accurate job descriptions are prepared with the cooperation with the relevant dept head.
Provide advice and assistance with writing job descriptions.
Preparing job advertisements for all the vacant and new postions and posting on relevant job portels and websites like Rozee, Pakngoshome,brightspyre, linkedIn, daily newpapers and social media platforms.
Providing support to the candidates regarding the advertised positions.
Sharing details (both in soft and hard) of longlisted candidates with the relevant section supervisor/head. 
Ensuring that the interview schedule is shared with all the shortlisted candidates. 
Perparing interivew record duly signed and verified by each penalist.
Preparing job offers, reference checks.
Responsible for the orientation of all new staff on organizational policies and procedures .
Provide advice and assistance when conducting staff performance evaluations.
Provide basic counseling to staff who have performance related obstacles.
Monitor staff performance and attendance activities.
Insuring all the personnel files are properly maintained and up to date.
Monitor daily attendance and providing it for payroll processing. 
Investigate and understand causes for staff absences.
Provide advice and recommendations on disciplinary actions.
Explain and provisions of the personnel policy.
Implementing organization\\\'s administrative policies on ground level.
Dealing life and health insurance cases.
Dealing monthly EOBI.
Preparing and updating ID cards data base.

Prepare notices and advertisements for vacant staff positions.
Providing information to applicants on recruitment policies, procedures and status of applications.
Verifying references and documentation.
Schedule and organize interviews.
Preparing documentation for the Interview Panelists.
Advising candidates of selection/non-selection.
Maintain proper documentation of all recruitment procedures.
Verification of accuracy and validity of documentation to determine staff members’ entitlements and allowances.
Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff.
Monitor daily attendance.
Provide information and assistance to staff.
Explain and provisions of the personnel policy.

Briefing and guidance to staff with regard to EHSAR‘s HR policies and procedures.
Maintenance of Personnel files
Collect completed employee timesheets as per policy, submit to finance and retain copies in staff personal files.
Prepare staff files including employment contracts and timesheets. 
Coordinate and participate in orientation of new staff with respect to HR policies and procedures, including remuneration and benefits. 
Ensure effective transfer of files and records.