Overall Responsibility
 To ensure proper maintenance of attendance record of  ‘W’ - Contractual Staff for processing their salary through payroll section in time. Also to maintain leave record for the W-Cont, UPL, Castro and PCI staff. Ensuring timely preparation of appointment letter and submission of cases for Full and Final settlements of W-Contractual Staff.
Key Job Responsibilities
 
1-    Attendance
 ·         To maintain attendance and leave record for  ‘W’ Contractual staff.
·         Arrangement and maintain attendance for Arrear disbursement of W-Cont and S-Cont staff.
·         Submission of Absent and Leave without Pay data of ‘W’ Contractual Staff.
·         To maintain close coordination with Payroll section for Salary purpose.
·         Update MIS record of all leave in respect ‘W’ Contractual staff.
 
2-      Employment of W Grade Including W-Contractual Staff
 ·         Receiving Employment Documents from Depots.
·         Checking of Employment Documents.
·         Preparation of Employment Documents of ‘W’ and ‘W-Contractual’ staff after checking the availability of Head Count.
·         Updating Employment Data in HRMS.
·         Prepare Monthly Employment Renewal Letter for W-Contractual Staff.
3-      Leave Encashment of ‘W’ Contractual staff
·         Preparation of W Contractual Staff List for Leave Encashment after checking of eligible staff.
·         Preparation of Leave Encashment Memo for Payroll section.
·         Coordination for timely disbursement of leave encashment
4-      Separation
·         Processing Acceptance of Resignation  of W-Contractual Staff
·         Coordination with Deport for timely submission of Clearance Certificates
·         Preparation of Full and Final Settlement for Payroll Section
·         Coordination with Payroll Section for timely disbursement of Final Settlement
 
5-      Status Change Memo
·         Responsible to process Transfer / Posting, Change of Designation and Change of Division Memo
6-      Disciplinary Action
·         Coordinate with Industrial Relations Coordinator for disciplinary action (in absence of Manzoor Qureshi)
·         Prepare draft of Warning letters relating to habitual absence and late coming (in absence of Manzoor Qureshi).
 
7-      Head Count
·         To maintain headcount of W-Contractual staff.
·         Maintain Master Logbook for W-Contractual Staff.
8-      Getz Data
·         Participate in preparation of Monthly Getz data Report for the analysis of HR Activity.
  
9-      IR Report
·         Assist in compilation and preparation of several IR reports and statements as and when required.
 
10-  Coordination
·         Coordinate with depot / branch staff to ensure implementation of IR Operational activities pertaining to attendance and employment documents in an effective and efficient manner.
·         Day to Day staff grievance handling related to Salary and leave.
 
11-  Initiatives
·         Take appropriate action for further improvement in the existing system relating to attendance and leave etc.
12-  Any other assignment/responsibility given by the superiors.

Responsibilities
Recruitment & selection of junior to mid-level employees.
Short listing resume and applications recording in database and scheduling interviews.
Evaluation of short listed staff and forward it to concern person.
Process AP letter for newly hired staff.
Update overall Employees Search log book for the Management.
Payroll accounts reconciliations on monthly basis.
Handing of employee separation including Full & Final Settlement.
Preparation of journal vouchers, payment vouchers & receipt vouchers.
Incorporate compensation and Benefits in monthly salary. e.g. medical out-patients, Incentive payment, Bonus, arrears Issuing salary certificates to employees.
Handing Internal / External Audit yearly.
Provide advice and assist to all employees on benefits & policy matters and resolve their grievance.
Responsible to verify employee degree / certificate from concern universities and educational institute.
MIS reporting to higher management.
Responsible to gain maximum labor productivity.
Responsible for attending meetings (Internal & external) and coordination with different department Managers and Executive HR for smooth working relationship.
To complete different task assigned by Manager

Analyse financial statement , payroll process and taxation , sale tax e-filling , bank reconciliation
• Analysis entered data in Accounting Software
• Make General Entries (QuickBooks Software)
• Check Registry (QuickBooks Software)
• Bank Reconciliation (QuickBooks Software)
• Financial Analyzing
• Online & After Fact payroll (QuickBooks Software)
• Online Sale Tax E-Filling / Internal Revenue Service Tax (USA)
• Payroll Taxation (USA)