To make/update all employees personal files.
 Assist H.O in recruitment process of All Projects.
 Welcome new comer and conduct orientation session.
 To get engaged in Performance Management system.
 To ensure good quality condition of office assets.
 To make fault free and efficient procurement for Aghosh Home.
 To ensure the repair and maintenance of office assets.
 To keep proper record of consumable items.
 To ensure proper cleanliness of premises and lawns.
  To ensure reception of visiting guests and arrangement for their  accommodation and meals.
To ensure all arrangements for holding schedule meetings/conferences/Workshops.
To make good relation with district Govt officials.
 To ensure good quality condition of office vehicles.
To take charge of all supporting staff for smooth functioning and implementation of all functions of Aghosh.
To ensure the security of premises and safety of personnel inside the premises.
To take proper measures and ensure state of readiness to safeguard the infra-structure and personnel in case of fire or any other hazards.
To arrange training of all personnel on firefighting procedures.
Any other task assigned by competent authority.

1. Administration:-
Time sheets for all departments compiled, scanned and sent to Head Office on weekly basis.
Keeping the Daily, Weekly, Monthly vehicle running record properly maintained & send to Head Office on Weekly basis.
Monitoring of fleet vehicle movement.
Supporting Engineering, Social teams.
Communication & coordination at field.
Arranging Meetings and conferences as and when required.
Maintained staff attendance/leave record/Compensatory Leave/and Over time record for all departments.
Properly Maintained staff Per Diem/Food Allowance including drivers and all Administration staff.
Maintained Travel Request forms duly approved for all movement of the staff.
Keeping record of agreements.
Arranging hotel stay for CDM Smith Officials.
2. Procurement: -
Ensure that procurement is carried out in accordance with CDM Smith and donor-specific policies and procedures.
Obtain approval from Manager Procurement for all procurement.
Preparation of Material Requisition Form on the basis of verbal and written requests from different departments on procurement software.
Preparation of Material Receiving Report on the basis of approval.
Sending request for quotations through email and sometimes verbal to collect quotations for routine procurement.
Visit the market as and when needed to determine availability of vendors and suppliers that meet the project needs.
Preparing bid tabulations forms on the basis of quotes received.
Attend all the procurement committee meetings and prepare the minutes of the meeting.
Ensure that all Supplies and equipments required at field offices are delivered in time.
Submission of Bills to Finance department after verification and attaching all required documents.
Approved list of vendors and suppliers is up to date all the time as per CDM Smith rules and guidelines.
Record keeping of all procurements in hard & Soft form.
3. Human Resources: -
Ensure the maintenance of staff leave records according to CDM Smith time sheet policy.
Assist staff with understanding and using the Performance Appraisal Forms specially support staff.
Properly maintained staff employee cards, Medical cards send medical claims to H.O for onward action.
Arrange trainings for staff on need basis, Security awareness training for all drivers.
Coordinate with Finance section and provide time sheets on time to finance for the disbursement of salaries and allowances of staff.
Any other task assigned by Manager HR from H.O.

To respond to parents inquiries.
To provide office support services in order to ensure efficiency and effectiveness.
To receive, direct and communicate telephone, fax, emails.
Record keeping of all documents in hard and soft form..
To assist in the planning and preparation of meetings, conferences.
To type confidential documents on a word-processing system.
To maintain an adequate inventory of office supplies.
Maintenance of daily appointments.
To take minutes of meetings as and when directed by MD.
To attend all official guests/visitors including those of MD and Principal.
Maintenance of mail registers.
Maintenance of petty cash.
To administer the cleanliness of all offices.
Any other task assigned by Managing Director.

To assess the damage houses according to the guide lines provided by ERRA, categorizing them
Red, Yellow and Green.
Sensitize the community towards earthquake resisting house.
To make the community understand the importance of unity by
directing them to collective action and sustainable livelihood.
Formation, activation and formulating the role of community as basic human institutions for the
greater cause of poverty reduction.
Maintain and sustain the gender balance in the community.
To provide the community craftsman training so that they could make earthquake resisting house
for them.
TO monitor the reconstruction process and make it just according to the ERRA guide lines with the
help of field Engineer.

Carrying out field visits.
Collection of data with the help of structured Questions.
Using all the PRA tools during my field visits in order to implement program successfully according to the world vision standard.
Inquiring about the details need of people of Tehsil Oghi and Balakot.
Preparation of field Visit Reports.
Focus group discussion both at community and Tehsil level.
Collection of data by a Questionnaire comprising thirty three pages, the Questionnaire used as an effective PRA Tool to assess the need of people living in Oghi and Balakot Tehsil.
Data Entry in spread sheets.