• Arranges transportation for daily work and weekend use for staff
• Issues drivers’ working forms, compiles work regulations to drivers. Files car documents: drivers’ license, insurance, registration document, quality checking certificate
• Updates drivers correspondence to related personnel
• Coordinates office helper and drivers
• Updates visitor list & is responsible for Welcome package
• Issues invitations & applies visa approvals/ visas for visitors
• Applies visa and work permit, resident permits for expatriates
• Orders, maintains office supplies, and arrange for office equipment maintenance
• Issues office’s material taking - in/out forms
• Organizes and maintains file system, files correspondence and others records
• Collects, updates and provides general information
• Makes copies of correspondence or others printed materials
• Conduct research, compiles and types statistical report
• Perform any other task / duties as assigned by supervisor.

• Office Management.
• Vehicles Management.
• Stock Management.
• Logistics Management.
• Assets Management.
• Staff Record i.e. (Leave Record, Attendance Record)
• Control Purchasing & Supplies.
• Other Administrative / Finance related Tasks assign by supervisor.

• Responsible for mobilizing the communities to play an effective role in promoting the practices related to MCH.
• Assist Project Staff in the overall planning, supervision, implementation, follow-up, monitoring and evaluation of the project activities.
• Prepare monthly /quarterly work plan for assigned activities.
• Ensure the implementation of work plan activities under project in target district.
• Provide support to LHW program in organizing trainings on Support Group methodology.
• Support LHW program in monitoring of Support group meetings in LHW’s covered areas.
• Monitoring female Support group meetings in uncovered areas.
• Participate in LHW program monthly meetings at district level.
• Organize Advocacy events on MCH at district level.
• He/ She ensure the quality of Partnership Defined Quality (PDQ) implementation and formulation of Quality Improvement Teams (QITs).
• Monitor the implementation on action plan prepared by QIT and participate in monthly meetings of QIT.
• Prepare and share regular progress reports of all the activities.

• Track and ensure the collection of all periodic reports from the district office
• Ensure timely processing of logistic / financial request received from the field.
• Contribution to the evaluation of training through issuance and receipt of pre and post course evaluation forms and its compilation.
• Keep record about each training course, trainer and participants
• Compile received data for onward submission
• Maintain the project files both in the form of hard copies as well as electronic copies.
• Facilitate travel & lodging arrangements of field implementation teams.
• Organize / Coordinate meetings and take minutes accordingly
• Maintain database of health facilities as advised by supervisor
• Maintain inventory of project equipment and supplied to field offices / health facilities.
• Perform any other task / duties as assigned by supervisor.

• Ensures office facilities/premises/guest rooms are cleaned on regular basis.
• Supervise support staff in up keeping and cleaning of office premises in daily routine work.
• Ensures office equipment’s are properly maintained and ensures all work stations are clean.
• Support Manager Administration in maintaining and updating fixed assets register.
• Manages the general maintenance and updating and repair/replacement of building, property furniture, fixtures or equipment which includes mechanical, plumbing, electrical, air-conditioning, carpentry, paining repair and maintenance etc.
• Facilitating the program for all logistical, administrative support in arranging workshops, meetings, conferences and seminars with the close coordination of Manager Administration and Program team.
• Filling, submission of administrative forms, travel requisition/requests and follow up with other relevant sections to ensure speedy approval of travel, coordinate travel arrangements.
• Reporting on any maintenance issues related Generators and following these up as appropriate.
• Responsible to maintain and update log books for both Generators and prepare monthly fuel consumption and maintenance and service record sheet of Generators. 
• Manages the daily administrative needs of the office including procurement and adequate office supplies.
• Obtains comparative quotes from market regarding various venders/supplier.
• Assist to Manager Administration in preparation and process tender document, invite bids, and project related procurement, subcontracts and outsourcing.
• Maintain tracking sheet of requisition in soft and ensure daily update the requisition tracking sheet.
• Maintain procurement tracking sheet in soft and ensure daily update.
• Maintain Good received tracking sheet in soft and ensure daily update.
• Maintain vender tracking sheet in soft and ensure update when required.
• Maintain hard and soft record related procurement including maintain separate files of SR, PO and GRN.
• Ensure all payment invoices are logged in incoming register before payment.
• Ensure close coordination with Manager Administration related procurement issues on daily basis.
• Supervise all drivers in daily and routine work related to support program team in field area with coordination of Project Manager.
• Responsible to assign duties to drivers according to the field team plan.
• Ensure timely and proper maintenance of vehicles.
• Ensure weekly maintenance and fitness check of all vehicles according to the vehicle policy and procedures.
• Responsible for preparation of monthly fuel consumption report share with Manager Administration and Project Manager on monthly basis.