• Assisting the Director in overall supervision of all the matters related to Budget, Accounts & operations and supervise the Assistant Directors. • Assist in formulation of policies, procedures and regulation. • Preparation and cross verification of annual budget and grant in aid case. • Review of monthly report of Budget Allocated Vs Actual Expenditure Incurred in all cost centers. • Review reconciliation of expenditures against the budget allocated to all cost centers. • Review financial Statements i.e. Trial Balance, Profit & Loss Statement, Balance sheet etc. • Preparation of special financial reports by collecting, analyzing, and summarizing accounting & financial information as and when required. • Correspondence with Ministries / other offices/ institutions relating to official matters. • Verification of revenue receipts deposited by the companies/stakeholders on daily basis. • Verification of CR Funds deposited by the companies by scrutinizing their financial statements, audit report and income tax returns and issuing CRF deposit certificate thereafter. • Office administration and operation. • Acts as a member of different committees(i.eProcurement etc). • Proposing and implementing decisions related to investments. • Working Capital & Cash flow management. • Supervision of audit related matters. • Supervision of taxation related matters. • Preparation and maintenance of fixed assets register. • Issuance of reminders to companies for outstanding CRF • Maintain regular interaction with external stakeholders’ especially financial sector institutions.

Objective 1: Accountancy
1.    SAGA closure
·         Complete and compile all the books of Base and import it to SAGA.
·         After the approval of Head of Base send the closure to Finance controller in Islamabad.
·         Responsible for preparing monthly and yearly financial reports.
·         Ensure that all ACF procurement procedures are respected as per organization policies.
Objective 2: Financial management
1.       Treasury forecast and quick fund Request
·         Prepare biweekly treasury forecast with the collaboration of the Program manager, Logistic department by taking into consideration CCP and budget follow up file then submit it to Financial Controller in Islamabad.
·         Prepare the quick fund request with the collaboration of the Program Manager, Logistic department for any urgent transfers.
2.       BFU and Financial contract
·         Assist PM’s and Logistic department in giving correct code (Project code, financial contract code and financial line code) to their Purchase order request.
·         Ensure that the planned expenses are within a good line with the financial contract.
3.       Cash transfer activity
·         Focal person from finance in cash transfer activity.
·         To make sure the accurate amount is requested & it’s all spend within the time span planned for individual project activities.
 
Objective 3: HR Database Maintenance
·         To ensure that all the data is entered into the HR Database on a monthly basis.
·         To work under supervision of Country HR Coordinator to update taxes and EOBI on HR Database when it's requested.
·         To ensure the salaries are paid correctly.
Objective 4: Recruitment Support
·         Collection of Recruitment Request Form, proper approvals and forwarding to capital for processing
·         Assisting in shortlist, organizing Test/interview, job offers and contract follow up.

Objective 5: HR Record Keeping
·         Oversee the preparation of HR documents according to HR Personal File Index
·         Maintaining Copy of Employee Personal File and timely sending the original to Capital
·         Regular updating of files and Memorandums from Capital
·         Assisting Line Managers and supervisors on timely and effective Performance Appraisals

·      Coordinate with banks and financial institution with regards to project activities.
·      Assist in closing of accounts and preparation of monthly expense report.
·      Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers.
·      Monitoring cash usage and requirements and inform the Finance Manager.
·      Assist the Finance Manager in identifying key issues and weakness in the system and provide recommendations for improving control processes or procedures.
·      Keeping updated records of prepayments in respect to staff insurance, rents for all programs and their monthly amortization.
·      Review all Purchase Orders and Purchase Requests for proper coding and budget adequacy before approval.
·      Check and post monthly transactions into Excel spreadsheet and onward posting into SUN system.
·      To manage travels, transport and accommodation for the staff traveling to other cities for organizational work
·      To maintaining and update current and accurate inventory of Project/ Office equipment.
·      Assist in matters related to HR, Administration, Security, and Logistics functions of the regional office;
·      The support to the PM in the preparation of procurement documents (request for quotations, tender dossiers, evaluation grids, evaluation reports, etc.).
·      The procurement of goods, works and services.
·      The logistics support to any field operations.

·      Assistant Finance Officer will provide efficient and effective support in financial management to project.
·      Maintain all financial systems for the office and ensure full compliance with organization financial Procedures & Donor.
·      Follow up with staff for settlement of travel and project advances for timely settlement.
·      Ensure that expenses are timely and appropriately charged to respective Fund Codes.
·      Ensure that payments against procurement of equipment, supplies & other items, is in accordance with the rules of RTP financial policies.
·      To prepare monthly financial reports (Internal & External)
·      To timely submission of cash projection to Country office.
·      To guide the project Coordinator so that they comply with budget lines and reporting of expenditures.
·      Able to coordinate over-spending & under-spending to the Management for utilization of funds.
·      Payroll and computation of gratuity and other staff benefits and tracking
·      Perform reconciliation of all sub-ledgers
·      Preparation of monthly Budget versus Actual report.
·      Processes all invoices requests ensuring timeliness and accuracy of codes.
·      Processes all cheques ensuring appropriate backup and follow up with accounts.

·      Admin & finance officer works in close coordination with head of Provincial office and report to admin & finance department in Islamabad.
·      Responsible for preparation of financial statements, maintaining cash controls, and office operations.
·      To prepare monthly payroll.
·      To prepare monthly cash flow statements/monthly spending plan.
·      Make sure all expenditures are in accordance to budget lines & monitor budget throughout the projects and determine variances and report it.
·      Manage administrative function and establish internal administrative systems and controls.
·      Ensure proper use and maintenance of physical assets and office, including vehicles, equipment, furniture, and office building.
·      Be responsible for staff payments, including verification of incentives paid to volunteers and government staff.
·      To coordinate with local government officer.
·      Coordination with Hotels, Vendors, service providers for obtaining quotations/ proposals and finalization of signing of agreements with them.
·      Assist in preparing sample evaluation, participate in tender/quotation opening ceremony.
·      Prepared the Lease agreements and sending to CO for approval
·      Responsible to review cash & bank reconciliation from field offices.
·      Responsible to deduct tax on procurement, rent & salaries.
·      To review purchase request and issue.
·      Collection of CVs and Registration, Acting as resource person in Interview Scheduling and conducting.
·      Getting all the necessary forms filled from new employees on first day of their joining.
·      The organization of the loading/ unloading from main warehouse/donor site to field office/distribution site.

·      Supervise and coordinate the provision of all administrative support required to the project and ensure that appropriate control reporting structure are maintained in accordance with organization rules and regulations.
·      Assist in preparation of budgets, review, revise and prepare no cost extension.
·      To monitor under/over spending per budget lines and provide feedback to budget holder.
·      Responsible for the preparation of organization’s internal financial reports and reports for donors as required.
·      Maintain Coordination with government official.
·      Make sure that every payment is validly supported by the required documentation, as per the Organization’s procedures for the assigned Project
·      Implement financial policies and procedures.
·      Act as focal point for internal and external audit for Finance, Logistics and HR
·      Prepare the cash projections and cash request of all the relevant projects.
·      Preparing pay roll and salaries
·      Calculating and deducting the due taxes from the salaries, purchases and services on regular interval submit it to tax department
·      Make sure procurement and purchases according to organization procedure.
·      Review the tender pack and check administrative compliance are fulfilled.
·      Participate in tender opening ceremony and check administrative compliance and procedures and guidelines are followed
·      Money Exchange: whenever needed, changing money for the cashbox and registering it in the Bank-book
·      Money Transfer: registering transfers between Base Office and Country Office, bank accounts and safe
·      Cash: withdrawing cash from the bank when needed

·      Finance Assistant was responsible for day to day initial data processing and also closely work with program, admin, Human resource and logistics unit.
·      Processing of petty cash transactions and ensure petty cash is replenished on time to meet daily cash needs.
·       Implement internal control procedures, according to IRC policies and procedures.
·      Maintain cash book and ensure that all ledgers are updated.
·      Assist Finance Manager in processing of bank transactions as required.
·      Review and check all transactions are in compliance with donor and IRC requirement
·      Assist Finance Manager in checking monthly payroll and ensure timely disbursement
·      Preparation and checking of cash and bank reconciliation statements.

·      Welcome and participate in administrative briefing of new personnel.
. Office Administration.
·      Responsible for managing accounting department and preparation of monthly financial reports.
·      Looking after employees’ salaries, remunerations & benefits, Social Security and overtime payments
·      Assist the administrator for the administrative management of recruitment and hiring
·      Preparing terminations, charge sheets and other explanations of employees.
·      Calculate taxes and duties and create pay records for the relevant organizations
·      Assist the administrative in the organization and conduct of meetings with personnel representatives
·      Prepare monthly closing, revision and integrity of accounts for the base.
·      Record budgetary transfers and keep accounting codes
Verify cash balances daily and report any discrepancies to superior

·      Monitoring, preparing and sharing funds request.
·      Preparing cost analysis of project activities as and when requested.
·      Preparing and reviewing all payment transactions in accordance with donor and organization policies and procedures.
·      Real time data entry in the accounting software.
·      Ensure timely payment of vendors, service providers, consultants and grantees.
·      Preparation of monthly bank reconciliation.
·      Will be responsible to prepare monthly financial reports and share with management.