Reporting all tasks & assignments to Procurement Manager of the company.To assist the project coordinators for documentation such as contract correspondence letters subcontractor activity letters etc.Preparation of Pre-Qualification Documents as per requirement of the project.As a member of the project management team; assist in directing, organizing, controlling & delivering the project activities under the supervision of the Project Manager.Follow-up on shop drawings progress, submittals approval & acquiring consultant approval before starting execution on site at all phases.Follow-up on material approval, prepare material packages for suppliers, request for proposal & quotation from suppliers.Follow-up on issuing purchase order, payment, shipping, delivery & storage on sitekeeping a data base for work with a log & distribute any new data to related team members.Update the Pricing Department with recent quotations from subcontractors & Suppliers; inform any special works that are done immediate on site through Site Cost Report.Review invoices & payment certificates to primarily approve receipt of scope of work. Follow-up on cash flow & billing revenue, material payments, receipt of invoices & payment certificates Prepare and manage correspondence, reports and documents Organize and coordinate meetings, conferences, travel arrangementsTake type and distribute minutes of meetingsImplement and maintain office systemsMaintain schedules and calendarsArrange and confirm appointmentsOrganize internal and external eventsHandle incoming mail and other materialSet up and maintain filing systemsSet up work proceduresCollate informationMaintain databasesCommunicate verbally and in writing to answer inquiries and provide informationCoordinate the flow of information both internally and externallyOperate office equipmentPreparing Purchase orders & Material requestions.