Manage schedules and appointments for senior management.


Coordinate meetings and conferences, including arranging venues and catering.


Prepare and distribute correspondence, memos, and reports.


Maintain office supplies and equipment, and place orders as needed.


Assist with the preparation of budgets and expense reports.


Handle incoming and outgoing mail and packages.


Organize and maintain filing systems, both electronic and physical.


Provide general administrative support, such as answering phones and greeting visitors.


Assist with special projects and events as assigned.

Ensures the procurements are made as per procurement policy including services like printing services, building and equipment maintenance services, travel and hotel services etc
Supervises appropriate stock of expendable supplies and proper inventory of the equipment, furniture and vehicles at/under the direct control of National Centre
Prepare and update inventory status report and submit to NC Administration Unit on quarterly basis after performing physical verification on regular basis.

Travel and Vehicle Management

Oversees the Organization vehicles management, prepares duty roster, including daily duties of vehicles/drivers and proper maintenance and smooth functioning of vehicles
Ensures that quarterly vehicle maintenance reports are submitted to the NC Administration Unit

Personnel Administration

Responsible to maintain and update the personnel files at regional level
Facilitate the recruitment and performance evaluations process at the regional level
Responsible for submission of quarterly timesheet summary & monthly leave status of staff to HR Unit
Oversee the submission and settlement of health insurance claims of staff to the HR unit

To ensure that project activities are developed and executed with detailed operational plans and as per budget for smooth execution. 
Assist Project Manager and Regional Manager for management of Project activities
Strong coordination with field and office staff Close coordination with field staff for provision of supporting documents 
Ensure maintenance of record related to project activities
Assist RC and PM in facilitating mission for monitoring visits.
Preparation of work plan in close coordination of RC and PM.
Reviewing of supporting documents and bills Preparation of requests for filed activities
Assisting RC for submission of reports and Bills
Coordinate closely with other programme teams at regional level for building synergies and affective programme delivery.
In consultation with the supervisor, coordinate with external agencies.
Adhere to SPO policies and promote participatory culture and demonstrate SPO’s values
 Carry out any other activities as assigned by the supervisor.

Facilitate, recruitment and establishment of groups at village level with the support of committee’ members.
Facilitates men and boys, and girls routine discussions on life skill with active participation of the community and local government representatives.
Facilitates joint meetings among men and boys with parents and girls themselves to ensure that the participation of each community group in problem identification, planning, implementation, monitoring and evaluation
Ensures that within all community meetings and action plan activities, CARE’s key program principles of accountability, empowerment, and non-discrimination are followed
Reviews the plan with partners, community representatives, and supervisor at PA level
Ensures that all project activities, gender, gender based community dialogues, mobilizing community based organization and other project related activities are implemented with full participation of respective partners and the communities
Is observant of any misbehavior regarding gender, and reports it to the responsible person
Produces sex-disaggregated data at the household and community level, as appropriate
Upholds CARE’s gender and diversity values whenever dealing with staff, communities, and partners.
Follow the instructions given by Line Manager 

· Conduct regular field visits concerning project implementation including activity and events visits
· Assist the PM in collecting & reviewing project weekly, monthly and quarterly reports, presentations & other material as needed
· Ensure that the project related memos are proceed in a timely manner
· Support the PM in organizing & conducting special events activities, play days and tournaments.
· Ensure all RTP Procurement policies are strictly applied
· Preparing plans for the purchasing of equipments,services and supplies
· Collect all order forms and ensure to timely procured project necessary items
· Tagging to all Office Electronic items ,office assets and furniture fixture
· Provide assistant to PM and RTP procurement office in field level procurements.
· Assist PM in arraigning logistics required to implement project activities.
· Timely collect bills from venders for payment process of office supplies, stationary, food, printing material and fuel and rent a car
· Maintain stock register in and out items and inventory register
· Collect Quotations form Market for purchasing items and identifying preferred venders such as filer’s non filer
· Guide to filer and non filer venders regarding tax rules
• Managing inventories and maintaining accurate purchase and pricing records
• Managing and updating the supplier information such as experience,delivery time products
· Maintain good supplier relations with venders
· Researching and evaluating prospective suppliers
· Consolidate monthly admin ,finance and logistic report included with PCR ,Vouchers and supported documents
· Support the PM in developing memorandum of understanding and agreements with local government and partner Organizations and ensuring that agreements are in accordance with Organizations Principles and values
· Maintain monthly fuel collection sheet
· Support the PM in organizing workshops and events through coordinating with key stakeholders to ensure their participation, ensuring formal invitation letters are sent out and leading on logistical arrangements to take forward the objectives of the Project
· Coordinating with Field team to collect updates of lessons learned and best practices to be shared with Program Manager and report on progress and challenges as they arise
· Participate in meetings and conference calls with staff including progress review meetings, and specifically with project team representatives to be apprised of updates to ensure required support from the my side
· Support the PM in collecting contextual information to  help develop project proposals
· Support the PM in the planning and budgeting of the project activities through coordination with field staff for required input
· Assist in developing appropriate  training curriculum and supporting resources
· Maintain a database of district, provincial and federal level education and sport for development stakeholders who can contribute to the outcomes of the project
· Follow the instructions by Program Manager
 

• Provide financial information to management by researching and analyzing accounting data,preparing the reports
• Preparing assets,liability and organization account entries by compiling and analyzing account information
• Documents for financial transactions by entering account information
• Summarize current financial status by collecting information,by preparing balance sheet,profit and loss statement and other reports
• Maintains accounting controls by preparing and recommending policies and procedures
• Guides to staff regarding accounting clerical and coordinating activities and answering the questions
• Prepare the payments by verifying the documents and requesting disbursements
• Securing the financial information by completing database backups
• Maintains financial security by follow the internal controls  
• Maintained Petty Cash Book
• Reconciling finance accounts
• Prepared Payroll of Staff
• Prepare and reconcile bank statements
• Payments to all vendors, suppliers, consultants and also other reimbursements
• Adjustment of advances
• Budgeting & forecasting
• Maintain the computerized accounting system
• Maintain financial files and records
• Establish, maintain and reconcile the general ledger
• Prepare monthly financial statements & variances analysis
• Preparation of Internal and external audit requirements
Any other task assigned by direct line manager

Major Responsibilities
•         Communication with operators for schools validation
•         Make weekly field plan and share with operators and manager
•         Manage vehicles for staff and ensure log book
•         Supervise the team and guide them if they are do any mistakes in work
•         Make daily basis progress reports and share with manager and SEF management 
•         Arrange daily basis meeting with staff about field feedback

· Conducted FGD’s for identification and need assessment
· Mobilized communities about the importance of education and promotion of peace,
· Maintained teacher’s diary on regular basis and supervise their performance through field visits. Direct monitoring, evaluation and reporting of designated stations.
· Supervision and ensure the Child Friendly Spaces techniques essentially need to improve the quality of such stations and increase the interest of children and youth towards education.
· Arranged regular co-curricular activities in order to develop and improve other social aspects for youth and new generation. Team building, decision making and leadership remained the key focusing areas while conducting such activities.
· Encouraged students to develop reading habits by consulting various science, journals, magazines and hygiene’s etc. students were also supported and facilitated to visit near public libraries and explore for better knowledge and understanding.
· Maintain record of AALTP Centers main and Sub center.
· Monitor the daily basis assigned centers and report to PM
· Make the village level committees to engage the village focal persons
· Contribute to the development  of the program planning and design,including the monitoring and evaluation plan
· Prepare the project implementing plan and time table for finalizing with the program manager
· Collect information form PM for upcoming activities and keep up to date database
· Follow the instructions by line manager

• Conducted FGD’s for identification and need assessment.
• Identified, established and supervise Alternate Learning Pathways (ALP’s) and Community Schools (CS) covered 60 villages and about 1833 out of school children age between 4-8 years and youth age between 09-17 years.
• Formatted peace committees at UC level to resolve community based conflicts which might directly affect the smooth operation of ALPs and CSs.
• Organized trainings on various themes for Government teachers, Para teachers and leaning facilitators and youth.
• Conducted structured sessions on advocacy, leadership, DRR, Conflict resolution for youth and junior leaders of government schools.
• Mobilized communities about the importance of education and promotion
• Monitoring the daily basis assigned school and report to PC
• Contribute to developing the govt teachers trainings programs and to the selection of the trainers
• Maintain database of learners and teacher’s school’s ,centers,ALP’s and CMC Members
• Provide technical support to learning facilitator’s
• Responsible for the implementing the Govt teacher’s training program’s
• Responsible to organize the Learning facilitator training’s
• Responsible the conduct the sessions on Social physcio support
• Responsible to share the time sheets and process the salaries of Learning facilitator’s
• Make the Center Management committees in every center’s
• Any other tasks assigned by line supervisor

Major Job responsibilities:
·         TMFO has to responsible for survey and visit the area by which he can support the poor people.
·         TMFO is responsible to recover the given loan installments
·         TMFO is responsible to search those clients who has Gold or Pensioner through marketing and guide them to get loan from bank By which Bank can get maximum benefit.
·         TMFO is responsible to search those clients which are True like they can pay their installment in any condition on given time.

Major Responsibilities:
·          Planning with project coordinator of the project activities;

Coordination with all stake holders for the successful implementation of the project
Maintaining the daily and weekly work plans for team members.
Active coordination with I/NGO’s and district administration
Submit daily field report to team leader.
Management and execution of field and office activities.
Monthly meetings with the Project Manager to expedite the Project Activities.
To conduct pre & post-KAP and HH vulnerability survey.
Formation and management of Disaster Management Committees (DMC’s) with the production of TOR’s.
Advocacy with local authorities.
Preparation & development of IEC materials.
Conduction and management of Awareness walks
Regular Sessions with communities and Children & teachers in target schools on Basic information on project activities.
Organizing training sessions and develop reports.
Identification, mobilization and organization of the community.
Preparation of social and resource map.
Preparation of hazard map and hazard time line.
Arrangements and conduction of transact walks and conducting FGD’s.

• Maintain Petty Cash Book Record
• Reconciling finance accounts
• Prepared Payroll of Staff
• Prepare and reconcile bank statements
• Payments to all vendors, suppliers, consultants and also other reimbursements
• Adjustment of advances
• Budgeting & forecasting
• Maintain the computerized accounting system
• Maintain financial files and records
• Establish, maintain and reconcile the general ledger
• Prepare monthly financial statements & variances analysis
• Preparation of Internal and external audit requirements
• Assist with the annual audit
• Implement financial policies and procedures
• Implement administration & Procurement policies
• Update & Maintain HR file as per HR policy
• Purchase the items from market and bring bills for the record
• Handover assets to staff and get receiving’s from them
• Maintain daily basis inventory list in soft
• Ensure to signed all required documents and filled
• Preparing the drivers duty rotes and share with line manager
• Collection of quotes/coordinating with travel agents for travelers
• Manage daily office operations ,provide support to executives and complete clerical tasks
• Working day time hours,in office environments and rarely work evening and weekends hour’s as needed
• Sort and deliver in office mail and memo’s and review documents for errors before they are sent out to line manager
• Arrange the scheduled meetings as well as  make booking arrangements,for conference and meeting rooms,facilitation of workshops and training s
• Assist supply chain with processing of commercial flights and bookings
• Ensuring that approved/filled travel request forms are received,seats booked accordingly and communicated to concerned travelers and supervisors the same day via email and line manager
• Facilitation of airport pick-ups and drop-offs
• Process the payments for domestic and international travelers with finance team by COB,ensuring the duplicate copies of payment requests and tickets for maintained record purpose
• Primary responsibilities for maintenance and repairs include(timely repairs,supervision of maintenance worker’s, equipping of facilities, monitoring of cleaning services,maintenance of keys,locks and reporting on administrative issues,supplies for office and tracking of properties & less agreements
• Processing and reconciling of admin related payments  
• Following and enforcing the organizations procurement policies and procedures
• Overseeing and supervising employees and all activities of the purchasing department
• Reviewing,comparing analying and approving the services to be purchased
• Managing inventories and maintaining accurate purchase and pricing records
• Managing and updating the supplier information such as experience,delivery time products
• Preparing budgets,cost analyses and reports
• Follow the sindh public procurement act of 2009
• Any Other tasks assigned by line manager