Major Responsibilities:

 Reconcile accounts payable and receivable to ensure accuracy
Review and verify incoming vendor/service providers invoices for accuracy and Completeness
Match invoices to rate verification and relevant paperwork
Enter invoices into the accounting system and ensure it has been posted under proper head of accounts
Resolve any discrepancies or errors related to invoices
Prepare and process vendors’ payment in accordance with established policies and procedures
Ensure timely payment of invoices to maintain good relationship with vendors and address any payment inquires or disputes
Prepare and analyze weekly and monthly accounts payable/receivable reports
Liaison with banks related to all banking matters including Cheques clearance, charges deductions against the transactions and credit advices/proceed realization certificates.
Keep constant liaison with the Banks for timely transfer of any funds reserved by the State Bank against overdue invoices
Prepare cash and bank reconciliation on daily and monthly basis for the management
Ensure timely bank payments (CBC)
Funds Management
Responsible for the reconciliation, preparation & updation of sales tax invoices file/register and refund detail
Responsible for the payment & Reconciliation of sales tax registered vendors’ from whom we have purchased the invoices for Sales tax refund purpose
Responsible for the preparation & recording of Fortnight Payments

Overall Responsibility
To coordinate, implement, monitor and control Company's financial and accounting policies at the respective branch for smooth and error-free transactions.
Major Responsibilities:
Daily Operating Reports
 
1.       Ensure the clearance of deliverymen summaries on daily basis or on return of deliverymen in case of upcountry supply.
2.       Ensure that the deliverymen clearance is discussed with management on daily basis. Immediately highlight the irregular transactions in summary clearance to line manager. To ensure that cheque facilities are backed by proper approvals.
3.       Ensure that all the records related to DOR clearance are maintained properly as per SOP.
Accounts Receivables
 
1.       To monitor and coordinate timely recovery of trade receivables from the Customers/ Institutions   to minimize outstanding amounts.
2.       To ensure that all the credits are followed with proper approvals and instructions related to credit supplies are followed.
3.       Visit customers and confirm their balances on random basis.
4.       Reconcile customer ledgers, in case of discrepancies.
5.       To ensure the collection of PDC/Receipted invoice against credit and their safe custody.
6.       To ensure that all the SOPs and instructions related to credit disbursement and recovery are followed in true sprits.
7.       To ensure that deviations are timely reported to HO receivable department.
 
Fund Management
1.       Ensure timely transfer of Funds to the Head Office.
2.       Keep constant liaison with the Banks for timely transfer of Funds.
3.       Ensure that no Funds are unduly stuck at the collection accounts.
4.       Ensure proper management of funds at the depot and disbursement against petty cash account.
 
Bank Reconciliation
 
1.       Ensure timely preparation of bank reconciliations of Depot related bank accounts for imprest and collection accounts with accuracy.
2.       Forward the bank reconciliation statements to HO reconciliation team.
3.       Ensure subsequent clearance of reconciliation items.
4.       Ensure that credit is provided by bank against all the deposit slips in time.
5.       Ensure that bounce cheques are timely collected from bank and reported.
6.       Monitor the MIS for inconsistencies on daily basis.
 
Bank Accounts Management
 
1.       To assess the genuine need of opening accounts at the Depots for collection and advising Zonal Manager accordingly.
2.       Resolve various Bank issues arising at the Depot.
3.       Ensure compliance of Bank instructions such as collection of account statements for timely detection of errors and frauds at the Depot
 
Petty Cash Vouchers
 
1.       To ensure proper preparation, checking and recording of petty cash vouchers, with correct accounting codes and timely submission to head office.
2.       To ensure that all the petty cash vouchers are dully signed by himself, depot manager and JOO/Cashier.
3.       To ensure proper supporting documents are enclosed with approval and totals should be matched with petty cash vouchers total.
Monitoring of Stock
 
1.       To carryout stock taking and timely submit the stock discrepancy report to Head Office.
2.       To ensure that there is no undelivered stocks/inventory lying at the warehouse.
Monitoring of Fixed Assets
 
1.       To carryout periodic fixed assets counts with embossed tag codes by comparing fixed assets with HO inventory sheet and should report to HO accordingly.
2.       To ensure Assets for proper tagging and arrange to tag them with assigned tag codes sent by HO pertaining to new & existing Fixed Assets.
Budgeting
 
1.       Submit the budget estimates with accuracy, correctness & completeness.
2.       Monitor the expenses with allocated budgets throughout the year.
Payroll Related Matters
 
1.       To coordinate with HO on issues related to employee's payroll matters.
2.       To prepare salaries payable reconciliation in coordination with HO Payroll.
3.       To ensure that all the advances (if any) are reported to HO and settled in the current month salary.
Principal Billing
 
1.       To properly check & verify of all principal schemes approved by the concerned competent authority (including, bonus & discounts).
2.       To check and verify the suspense file and ensure that all the entries are recorded in time at the month end and that the expiry deduction procedures are following according to principal policy.
3.        To ensure timely and correct preparation of RRs and other inventory related documents at depot
 

1.       Reconciliation/Monitor of Accounts such as Receivable, Payable
2.       Maintain parties account.
3.       Submit the budget estimates with accuracy, correctness & completeness.
4.       Monitor the expenses with allocated budgets throughout the year.
5.       To ensure proper preparation, checking and recording of petty cash vouchers
6.       Preparation of liability report on monthly basis.
7.       Bank reconciliation on daily and monthly basis.
8.       Preparation of cheques and bank payment/receipt/export sales vouchers.
 

1.       Bank reconciliation
2.        Monthly stock taking (Tannery unit)
3.       Reconcile daily issuance & receiving of inventory
4.       Assist with accounts receivable & accounts payable
5.       Work with the other departments to implement and apply accounting policies
6.       Any other matter that is assigned by the higher management
7.       Payroll management
8.       Ability to maintain relation with customer
9.       Petty cash management
10.    Receipt and payment audit