Financial Management:
• Overall Financial Planning and Budgeting, Organization of funds, Reporting, Audit and Compliance for field office and Partners.
• Trócaire’s day to day financial business including preparing cash payments, bank payments, receipt vouchers, reviewing supporting documents and preparing cheques.
• Handle office expenses and petty cash including approval and release of payments.
• Upload all transactions on Trócaire’s Financial Management System (Agresso).
• In coordination with the programme and finance team, responsible for creating and managing partner files on Agresso Accounting Software.
• Deduct applicable taxes and deposit in government treasury in time as per law.
• Maintain up-to-date knowledge of banking laws for NGO through INGO network, media sources and banking sector.
• Preparing monthly management accounts.
• Maintain petty cash account and liquidate advances to employees.
• Responsible for international staff financial matter in consultation of Finance and Administration Director.
Partner Financial Management:
• Ensure that partners comply with all relevant Trócaire and donor policies and regulations.
• Conduct field visits to partner offices to verify expenditure, test internal controls and assess governance, and provide feedback to programme and finance team on key concerns and monitor implementation of recommendations.
• Conduct Partner Financial Minimum requirements and Protocols
• Assist the finance team in conducting due diligence processes for existing and new partners.
• Training on financial reporting requirements, Agresso Accounting software and Excel based reporting formats.
• Provide technical assistance to IP’s in managing financial documents
Administration and Operations:
• Liaise with property owners regarding maintenance, facilities and contracting.
• Facilitate maintenance and repair of all office equipment including office generator and facilities.
• Prepare generator consumption report on monthly basis.
• Prepare all utility and office supply payments for approval by management.
• Coordinate office facilities such as photocopies, fax and telephones and manage tea/coffee.
• Maintain and update inventory and fixed asset register for office and international staff residences.
• Record and distribute all official mail.
• Lines manage the housekeeper to ensure a clean office and catering as per accepted health and safety standards.
• Manage any IT support requirements.
• Act as Security Focal Person for the country office.

Financial Management:
 Processing of petty cash transaction on daily basis. Ensure petty cash is replenished on time to meet daily cash needs. Implement internal control procedures, according to Caritas Switzerland policies and procedures.
 Maintaining of cash book in Excel Software and Banana Accounting Software on daily basis and ensure that all ledgers are updated.
 Review and check all transaction is in compliance with Swiss Solidarity and Caritas Switzerland requirements.
 Checking of monthly payroll to ensure accuracy. Ensure timely disbursements.
 Preparation and checking of cash and bank reconciliation statement of all accounts on monthly basis.
 Supervise the maintenance of files in finance office. Maintenance of Monthly Invoice Folder, Preparation of Internal order form, Purchase orders form and Supporting Documents for Invoices.
 Preparation of bank reconciliations statements of the project.
 Audit of Implementing Partners.
 Preparation of Financial reports for Donor Agencies, monthly & Quarterly Financial Reporting to Head Office.
 Assist in Coordination and meetings with head office and Donor Agencies.
 Perform other duties, as necessary and/or as requested.

Financial Monitoring of implementing partners:
 Regular monitoring and evaluation on progress of project financial activities
 Review of quarterly financial reports for their accuracy and reliability i.e. budget vs. expense, funds and Bank reconciliation
 Measuring the risks and financial controls of IP
 Report to management about funds utilization and monitoring results, and recommend changes in operations and financial activities.
 Training on financial reporting requirements, Banana Accounting software and Excel based reporting formats.
 Provide technical assistance to IP’s in managing financial documents