·Maintain RI’ Covid-19 response project database, ensure timely data entry and reports
To collate, liaise with and input beneficiaries’ data from field team.
Sorting, screening and processing the data collected from selected communities, villages.
 Search and identify data from secondary sources.
 Enter data in the designed software/Database.
Produce reports in Access, Excel and other programs
Consolidate the daily field data from the field staff and enter into project MIS for weekly reporting
 Establish relative databases and analytical templates for other data entry, summary, and presentation
Check the quality of the data to be entered and inform the immediate supervisor of any problems;
Calculate the time needed for data entry and keep your immediate supervisor informed of its progress;
Input the data from the various tools in the agreed upon format
Timely submission of weekly, monthly, quarterly and other RI report to line manager on time.
To participate in preparing different reports and analysis presentations required for the management
Should build and maintain effective relationships, with their team, colleagues, members, external partners and supporters
 Ensure safe and secure data backup on monthly bases.
Ensuring integrity of data is maintained
Carrying out data cleansing and de‐duping
Assistance with training of internal users of the database and Providing help‐desk support for internal users of the database
Providing reports and queries as required

Collect data from the project staff and ensure that data collected in all surveys is qualitative; ensure that all data is validated and cleaned and as much as is possible verify the authenticity of information collected.  Review data for deficiencies or errors, correct any incompatibilities if possible and check output  Maintenance of strong relationships with field teams, to ensure quality of data collection.  Review and maintain efficient and effective database backup procedures to enable the provision of successful and accurate backups so that any data can be restored quickly and efficiently, ensuring safe and confidential keeping of all hard and soft data produced.  Provide support to MEAL Officer on the compilation of evaluation reports complete with statistical analysis.  Report all information or difficulty related to PCSP activities.  Attend regular in-house follow-up discussions/meetings with the project team.  Report to the M&E Manager the activity evolution and the specific tasks given, problems met, quality of relation with the field teams.  Monthly progress tracking sheet and MEAL calendar  Ensures database is updated monthly using consolidated information  Provision of the technical advice at the design stage of database to facilitate the monitoring on on-going finetuning and evaluation at the later stages.  Any task assigned by supervisor.

Job Summary:
The Database Officer is responsible for the Database Administration, Database Maintenance, and Data remains consistent and clearly defined, Data access and recovery control.

Responsibilities & Duties:

    Support the development of database for the WFP CFW project.
    Ensure data entry to the WFP online and offline databases.
    Ensure registration and documentation as per the guiding documents

    Coordinate, maintain and ensure security of the database.
  Develop and create changes in the existing database or new ones as per the requirement of the project and stakeholders.
    Ensure security and privacy of the data of the project.

    Retrieve and create reports from the database.
  Ensure data entry of the beneficiaries / participants, village profile and activity profile into the database.
    Maintain the participants attendance in the database for Cash for Work payments
    Create and print lists of participants eligible for the cash assistance

    Create and print the entitlement tokens for distribution to the beneficiaries.
    Create / develop reports from the database.
    Provide technical support to the project team regarding data and information technol ogy.

    Supervise and technically support the Data Entry staff.
    Develop, manage and test back-up and recovery plans.
    Communicate regularly with the WFP technical staff regarding database management

    Install new applications and customize existing applications.
  Provide  support  to  M&E  Officer  on  the  compilation  of  evaluation  reports  complete  with statistical analysis.
    Attend regular in-house follow-up discussions/meetings with the project team.

    Any other task assigned by the Project Manager.

A. Development of Information Collection Mechanisms

To ensure regular gathering of data collected by R&D field enumerators and Program Team
To ensure accurate and timely entry of data into the database;
To develop distribution sheets for program teams
Re-verification of entered data as per the plan of activities
To ensure proper filing of data and it’s backup on daily basis at the end of day.
To ensure, read first the questionnaire and correct the mistakes before any entry in the database.
The DEO will be responsible to highlight the missing values before entry and discuss the entry mechanism with Database Officer.
Any other activity assign by the Database Officer when required.
B. Reporting

To work according to the priorities set by the Database Officer
To report to the Database Officer at frequent and regular intervals on the progress of data entry and any outstanding inaccuracies and / or discrepancies

Experience Duties Performed

Organization Type: Strategy Development Research Management CHIP Training & Consulting
Employer Contact: Non-Government Organization/Social Sector
Number #:-Phone# +92-91-111-111-920
Fax#:-+92-91-5830307
Email@:-info@ctc.org.pk
Designation: Data Entry Operator
Location: -Peshawar Office
Filed Office Khayber Agency-Peshawar- Charsada
Type of Experience: -Full Time
Tenure: -March 14, 2015 (Present)
Project Name:

Job Descriptions Details:-

To ensure regular gathering of data collected by Monitors/program staff;
 To develop ACCESS database for data entry;
 To ensure accurate and timely entry of data into the database and support data entry where necessary;
 To ensure proper filing of data;
 To work closely with the other Database and staff to regularly enter, cross check data and update household data collected in the field.
 To analyze data as per demand of team / Programme team;
 To monitor accuracy of data collected
 To work according to the priorities set by the field team;
 To report to the frequent and regular intervals on the progress of data entry and any outstanding inaccuracies and / or discrepancies;
 To provide a weekly progress report to the team on activities carried out by the database team
 To ensure proper filing of data and it’s backup on daily basis at the end of day.
 To ensure, read first the questionnaire and correct the mistakes before any entry in the database.
Any other activity assign by the Database Officer when required.

Experience Details:-

Organization Type Basic Education and Employable Skills Training (BEST)
Employer Contact Non-Government Organization/Social Sector
Number #:- Phone# 0092-91-5852210, 0963519266
Fax #:- 0092-91-5700762
Email@:- bestpak@brain.net.pk,
Designation: - Data Entry Operator
Location: - Field Office-South Waziristan Agency (SWA) &
Kurram Agency
Type of Experience: - Full Time
Tenure: - April 9, 2013 to Dec 30, 2014
Project Name: - Food for Work (FFW)




Job Descriptions Details:-

A. Development of Information Collection Mechanisms
B. Maintains database by entering, verifying, and balancing data.
• To ensure accurate and timely entry of data into the database;
• To ensure proper filing of data
• Ability to write case studies, Human Success Stories etc.
• Updating MOVs (Mean of verifications) & progress output matrixes on monthly basis
• To assist programmed in maintaining the data base of project record.
• To assist programmed in maintaining /updating the beneficiaries listing.
• To assist programmed in developing formats of project activities & reporting formats.
• Archiving of all the project data in soft form.
• Preparing the work plans on weekly, quarterly & monthly basis
• Preparing detailed implementation plans for project activities
• Ability to assist in FFW Food For Work surveys & documentation
• Archiving the soft & hard record of activities related to project
• Updating 4W Matrix on need basis
• Punching of data in excel sheets, gathered from field, on daily basis
• Prepares source data for entry by compiling and organizing data; establishing priorities.
• Enters data by operating data entry equipment; coding information; resolving problems.
• Verifies and balances data by reviewing data; pulling and returning data to user for correction.
• To develop distribution/FFW sheets for program teams;
• To ensure regular gathering of data collected by Monitors and of distribution/FFW sheets;
•
• Completes data management by sorting, batching, and archiving files.
• Accomplishes department and organization mission by completing related results as needed.
• Data Entry Skills, Problem Solving, Analyzing Information , Typing, Decision Making, Attention to Detail, Dependability, Thoroughness, Independence, Informing Others, Results Driven
B. Reporting
• To report to the Database Officer at frequent and regular intervals on the progress of data entry and any outstanding inaccuracies and / or discrepancies. Accountability to Communities and Beneficiaries.
• The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner.
• Due attention must be paid to ensuring that communities are adequately consulted and informed about Organization program objectives, activities, beneficiary selection criteria, and methodologies. This is the responsibility of every Organization staff member.
• To work according to the priorities set by Database Supervisor/ Officer
• IT technical support officers are mainly responsible for the smooth running of computer systems and ensuring users get maximum benefits from them. Individual tasks vary depending on the size and structure of the organization, but may include:
• Installing and configuring computer hardware operating systems and
• monitoring and maintaining computer systems and networks;
• Troubleshooting system and network problems and diagnosing and
• solving hardware/software faults;
• Providing support, including procedural documentation and relevant reports;
• Replacing parts as required
• Following diagrams and written instructions to repair a fault or set up a system; 
• Supporting the roll-out of new applications; 
• Setting up new users' accounts and profiles and dealing with password issues;
• Working continuously on a task until completion (or referral to third parties,
• if appropriate);
• Prioritizing and managing many open cases at one time
• Testing and evaluating new technology;
• Conducting electrical safety checks on computer equipment
• Provide daily reports to immediate supervisor and Project Manager about activities. 
• DEO Collaborate with the Program Facilitators in the creation and monitoring
• Of the activities.
• Records data by operating data entry equipment; coding information;
• Resolving processing problems.
• Coordination with organizations working projected area to design,
• Development, planning and implementation of various methods to gather data.
• Upper level hierarchy.
• Coordinate the trainers’ network
• Collect activity reports.
• Verify beneficiaries documents and ensure issuance of ration to the right person
• Assist in updating beneficiary’s record in online database and upon updating maintain their offline records in (BEST)’S preforms.
• Verify beneficiary’s documents (Registration form, NIC, Ration Card) and tally it with his/her CNIC and online record.
• S/he also takes beneficiaries signature or thumb impression on profarma.
• Make sure that all the details required in Performa are recorded correctly
• In case a blood relative is taking food on behalf of beneficiaries, the DEO is responsible to keep his/her record (copy of beneficiaries and blood relatives CNIC and registration form etc) and maintain his/her record in register
• Get prior approval from team leader before issuing food to blood relative on behalf of beneficiaries
• Ensure the record keeping of all the target beneficiaries for the day
• Prepare daily report on the basis of beneficiaries facilitated during the day.
• Report any mishap to the Agency Distribution Supervisor
• Perform any other duty assigned by the Agency Distribution Supervisor;
Insert beneficiaries’ data by inputting text based and numerical information from .
• Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry
• Review data for deficiencies or errors, correct any incompatibilities if possible and check output
• Apply data program techniques and procedures
• Generate reports, store completed work in designated locations and perform backup operations
• Keep information confidential
• Ensure the confidentially of all files and data.
• .Develop and manage filing system for various WFP reports.
• Cross check data with hard tools and correct errors.
• Report any logical error or missing data to relevant staff.
• .Backup WFP data on daily basis as per standard procedures.
• Collect field forms (intake firms, activity reports, field incident report, and other forms) submitted by RO
• Conduct monthly reviews of case files to ensure all hard copy files are up to date, entered in the database and chronologically filed.
• Ensure hard copies of monthly activity and case statistics reports are produced and shared with relevant staff and Sr. Service Delivery Officers for review
• Ensure incident report forms and activity reports are collected from the field staff, reviewed for completeness and entered in timely manner.
• Ensure the immediate input of data into WFP database
• Update the project monitoring database and assist Database Officer in preparing relevant reports upon request.
• Maintain hard copies of reports to be organized in files.
• Communicate with field Staff, in various activities regarding Data Collection and if any errors noticed in hard forms & verification of records.
• Any other task as assigned by the supervisor

Organization Type: - People Empowerment Consulting Enterprise (PEACE)
Employer Contact: - Non-Government Organization/Social Sector
Number: - Phone# 0092-91-5845050, 0946-723444
Fax #:- 0092-91-5813745
Web Email @:- www. peace.pk.org
Designation: - Reporting Officer
Location: - Field Office-Mardan & Swat
Type of Experience: - Full Time
Tenure: - April10th 2009 TO November 2012

To ensure accurate and timely entry of data into the database.
• To ensure proper filing of data.
• To work according to the priorities set by Database Officer/Supervisor.
• To report to the Database Officer/Supervisor at frequent and regular intervals on the progress of data entry and any outstanding inaccuracies and / or discrepancies.
• To develop distribution sheets for program teams;
• To ensure regular gathering of data collected by AME Monitors and Program.
• Functions
• To develop distribution sheets for program teams;
• To ensure regular gathering of data collected by AME Monitors and of distribution sheets;
• To ensure accurate and timely entry of data into the database;
• To ensure proper filing of data.
• To work according to the priorities set by the Database Coordinator
• To report to the Database Coordinator at frequent and regular intervals on the progress of data entry and any outstanding inaccuracies and / or discrepancies.
• Accountability to Communities and Beneficiaries
• The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner. Due attention must be paid to ensuring that communities are adequately consulted and informed programmer objectives, activities, beneficiary selection criteria, and methodologies.

• Entering and maintaining beneficiary profile in WOW (WFP Operation Works)
• Reporting errors in the database to Documentation Officer on daily basis for timely
• Rectification.
• Preparation and Maintenance of records in physical files.
• Prepare and share daily, weekly and monthly progress report
• Maintenance of data base of field based activities in line with reporting formats
• Preparation of documentation and maintenance of records
• Any other task assigned by the supervisor
• Ensure accuracy, transparency and reliability of collected and reported data
• Develop and produce quantitative data reporting, as per management requirement.
• Keep the inventory of the Repotting Officer.
• Email and web administration, outlook configuration and troubleshooting
• Assist with office and project administration
• Manage peripherals, like printers, scanners, etc.
• To maintain highest standards of honesty and integrity in all disciplines
• Other duties as assigned by the line Project Manager

prepare, compile and sort documents for data entry
check source documents for accuracy
verify data and correct data where necessary
obtain further information for incomplete documents
update data and delete unnecessary files
combine and rearrange data from source documents where required
enter data from source documents into prescribed computer database, files and forms
transcribe information into required electronic format
scan documents into document management systems or databases
check completed work for accuracy
store completed documents in designated locations
maintain logbooks or records of activities and tasks
respond to requests for information and access relevant files
print information when required
comply with data integrity and security policies
maintain own office equipment and stationery supplies