• Participate in long-range planning and the development of departmental and divisional goals, strategic plans, and objectives, as well as personnel, resources, space needs, and equipment decisions
• Oversee staff development, training programs, policy development, and special projects
• Assist senior leaders and participate and/or lead small administrative projects
• Create, maintain, and oversee the coordination and documentation of training programs for employees
• Analyze contract related documents to ensure compliance with regulations and guidelines
• Represent work unit at meetings for conferences and serve as the liaison for unit concerning requests or complaints
• Draft and edit communications for the executive team.
• Purchase materials, equipment, or other resources.
• Analyze data to inform operational decisions or activities.
• Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records.
• Manage inventories of products or organizational resources.
• Acquire, distribute and store supplies.
• Direct facility maintenance or repair activities.
• Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
• Monitor the facility to ensure that it remains safe, secure, and well-maintained.
• Prepare and review operational reports and schedules to ensure accuracy and efficiency.
• Monitor facilities or operational systems.
• Plan, administer, and control budgets for contracts, equipment, and supplies.

• Mainly responsible for managing company transport
• To supervise overall administrative activities for the Administration department.
• To supervising the maintenance and alteration of office areas and arrangement and housekeeping of office facilities.
• To monitor day-to-day Admin operational activity (Security Officers, Office Attendants, Air Conditioning & Water Supply).
• To ensure internal customer satisfaction. Take feedback and base improvements in inter departmental customer services accordingly.
• To supervising logistical services (postal services, transport arrangements & etc).
• To maintain and control on every financial transaction for Admin & HR related necessary arrangements.
• To create regular reports and update internal database.
• To plan appointments and events.
• To maintain strong relationships with vendors and keep price data in order to get best pricing on supplies and services.

• Supervise and coordinate activities of staff.
• To conduct Interviews and Orientation programs for new employees.
• Prepare and be involved in staff training and development, preparation of job descriptions, staff assessments and promotions.
• Prepare annual estimates of expenditure, maintain budgetary and inventory controls and make recommendations to management
• Maintains records, prepares reports, and composes correspondence relative to the work.
• To administer the day to day activities of the office; develops policies, procedures, and systems which ensure productive and efficient office operation.
• Provides assistance and support to the office principal in problem solving, project planning and management, and development and execution of stated goals and objectives.
• Supervises the work of employees in supporting roles, including monitoring employee performance.
• To maintain and performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
• Organizes and facilitates meetings, conferences, and other special events; coordinates and attends committee meetings, and participates in committee discussions, as appropriate.
• To maintain and prepare office accounts, and plans and monitors expenditures; as appropriate, develops and/or coordinates budgets for the office and associated accounts.
• To Provides provision of staff support to the office, to include handling walk-up and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support.
• To Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.

• To maintain the Faculty & Student MIS Database including Faculty strength, students enrolment, retention, date of start of course, exam schedule, timetable, faculty workload, Pass/fail students information and certificate issuance record unit wise.
• To schedule Faculty and students online evaluation as per course / trade, collection and organization of student evaluations and any other follow-up documents.
• To ensure employee’s Performance Appraisals are set and reviewed annually and manage / keep record unit-wise. (To be returned to Director for approval)
• To review and compile electronic grading and ensure reliability with course goals and ZABTech standards for quality and timeliness.
• To provide accurate and timely information as required by management and sponsoring agencies regarding training progress.
• To maintain comparative analysis of data of entire ZABTech Units and prepare comprehensive progress reports in a concise and logical format
• To prepare certificates after verification of results using ZABTech Desk applications
• To prepare monthly external training funding calculation, monthly student number and attendance monitoring reports.
• To update monthly workload of Faculty, evaluate timetable to be incorporated in yearly performance evaluation.
• To evaluate and verify Academic Calendars for entire ZABTech Units to be uploaded on Website.
• To perform record keeping (confidential and non-confidential) and general and program specific functions (e.g. scheduling, emailing, copying, faxing, etc) of Directorate.
• To meet the deadlines provided by the directorate in completing the given tasks e.g. prepare written materials (e.g. reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• To process documents and materials for the purpose of disseminating information to appropriate parties as required and respond to inquiries from a variety of internal and external