Policy Development:
 Prepare concept notes, draft polices, induction proceedings and record 
departmental meeting minutes.
 On the instructions of HR Coordinator communicate with internal and 
external stakeholders
 Implements management guidelines by preparing, updating, and 
recommending human resource policies and procedures.
 Provided assist in grievance and complaints inquires and taking notes. 
OD & Capacity Building:
 Assist in the preparation of OD and human resources development plan.
 Responsible for training and development component. 
 Identify the need assessment for internal/external trainings to enhance the 
effectiveness of the staff performance.
 Develop the training calendar to meet the organization’s needs.
 Identify and suggest appropriate training programs that meet organization 
goals.
 Develop and update orientation manual and when required arrange 
orientation training session for new employees.
 Maintains knowledge of trends, best practices, regulatory changes, and 
new technologies in human resources, talent management, and 
employment law.
 Ensures planning, monitoring, and appraisal of employee work results by 
training managers to coach and discipline employees; scheduling
management conferences with employees; hearing and resolving 
employee grievances; and counselling employees and supervisors.
Governance:
 Development and execution of “best-practice” governance policies and 
procedures, including, Internal Governance Structures, Risk Management 
Oversight, Human Resources, Ethics and Legal Compliance.
 Provides high-quality analytical and administrative services to support 
the effective management of governance including the relationship with 
the board and Committees, and serving as the key liaison with members 
as requested.
 Ensures legal compliance by monitoring and implementing applicable 
human resource federal and state requirements, conducting investigations, 
maintaining records, and representing the organization at hearings.
Recruitment, Documentation & Coordination:
 Assist is recruitment & selection process. 
 Assist in preparing/updating staff personal files.
 Ensuring to implement the employee\'s performance review/appraisals 
(quarterly/annually), and making sure that it is implemented on all 
organizational staff.
 Prepare a comprehensive multi-year calendar and set timelines covering 
all aspects of the Board’s and Committee’s work plans.
 Coordinate and provide assistance in Board/Committee meetings, by 
developing pre and post-meeting materials (i.e., annual work plans, 
drafting agendas, briefing notes, background papers, presentations, 
minutes, and action lists) and ensures its timely issuance.
 Assist HR team in day to day activities.
 Any other task assigned by the supervisors and senior management.

Assisting in Rolling out of Management Structure in Q&B.
Implementation of HR policies in full spirit.
Processing complete payroll, Overtime, Attendance, registration reporting using Softrack software
Supervising all service, appointment, compensation, benefits, promotion, termination of services and insurance, claims including those of deceased staff.
Settling disputes and complains against the administration and staff by mutual consultations with other sections.
Ensuring that Job Analysis of all personnel is adhered to in order to ensure productivity.
Managing all field related operations (Sales Staff)
Strict compliance to and constant review of job description.
Monitoring of performance appraisal systems.
Responsible in implementation of the compensation system and ensuring for treatment to all staff.
Supervising and advising on disciplinary action against the staff when required.
Good implementation of HR Employee relations and handling Factory staff, staff matters and all HR matters effectively.
Obtaining approvals and sanctions on important and urgent cases for hiring, severance, termination, induction, training and development.
Preparing Budget for the HR Division and submitting periodical returns.
Attending legal matters including court cases.
Ensuring comfortable working condition i.e. serviceability of all office equipment, furniture/fixtures, telephone system, stationery, electrical and water supply system etc. of Q&B Head Office.
Supervising training and development process of all personnel including new hire orientation

Manage the filing of all HR documents
 Prepare, Organize, compile, update staff personnel file records and documentation as per organization Achieve Record Management System
 Collect appropriate documents (ID card, CV, signed contract, signed job description, contact information etc.) and to file originals of all documents in Area Office/ CO.
 Ensure all files are constantly updated
 Prepare job contracts
 Follow up the expired date of the contracts of organization staff
 Translation of all documents related to human resources
 Liaise with ICT & supply chain & services in ensuring that all the organization staff have the employee Identity Cards.
 Assistant in drafting documents on need basis.
 Ensure timely dispatching of all documents to the field/Islamabad and maintain a tracking record.
Recruitment:
 Ensure all interview documentation is complete a day in advance to interviews.
 Assist the Sr. HR Officer in ensuring the recruitment process is conducted both effectively and efficiently.
 Ensure joining documents are duly filled and signed by all new employees.
HR Database
 To ensure that all the data is entered into the HRIS of all the KP staff on a monthly basis.
 To inform the Sr. HR Officer of any changes that need to be made to the database
 To ensure the salaries are paid correctly and on time
Medical Claim
 Assist the Sr. HR Officer in verification of medical claims & to ensure timely reimbursements & keep record.
Administrative Support & On-boarding
 Administrative tasks such as performing reference check, filing paperwork, completing employee documentation, recording data on each current employee; maintaining and filing paperwork of terminated or exiting employees.
 Help organize and manage new employee orientation, on-boarding, and training programs
 Assist in Payroll preparation, staff benefits

Recruitment & Selection
 Approval of staff requisition form, placement of advertisements on leading newspapers, short-listing of top applicants as per role requirements, arrangement of interviews and finalization of interview process.
 Ensure hiring department provide testing material as per the job/role and involve wholly in recruitment and selection process. Participate in interviews.
 Finalization of test and interview results, seek management approval, reference check of possible candidate and making job offers.
 Ensure all data related to recruitment and selection being well recorded, maintained and reported as and when required.
 Updating Anti-terrorism Sheet and clearance
 Providing support to HR coordinator in executing police verification of new joiners
 Preparing Job offer letters
 Facilitate Initial orientation of new joiners: this includes completing documentation for new hires, facilitating for email ID, computer system, seating place, arranging security briefing and introduction with all staff members.
 Registering new joiner in HRIS (SAP)
Reward Management
 Providing support in monthly payroll from HR Department by collecting relevant information with personal information not later than every 20th date of each month to process payroll with actual date of joining, bank account details for charging it to salary-benefit account line.
 Providing support to HR Coordinator regarding EOBI vouchers which is further used for updating EOBI system.
 Providing support in processing final settlement of staff that have left/resigned from organization as per clearance certificate.
 Providing support to HR Manager in Salary survey for every alternate year through 3rd party contract.
 Time sheets are maintained by every staff member through HRIS on weekly basis and its automatic email is generated if not recorded.
HR Operations and Compliance
Performance Management

Carrying out Recruitment & Selection process, extracting CVs from database, checking application forms, short listing, and arranging interviews in coordination with HR officer
 Informing candidates through email and phone.
 Preparing Result sheet of all interviewed candidates
 Confirming the References of selected candidates from their current and previous supervisor. And from HR department
 Brief Orientation of new joiners
 Maintaining personnel file
 Preparation of files for new hires: tagging them & placing them in proper order.
 Maintaining attendance, leave record on quarterly basis (Online attendance system).
 Email request for new joiner
 Updating Anti-terrorism Sheet and clearance
 Providing support to HR coordinator in executing police verification of new joiners
 Registering new joiner in HRIS (SAP)
 Password reset of HRIS for employees regarding Performance Management
 Compiling In-Patient & OPD medical expense claims of all staff and contacting insurance company
 Advertising new position, raising PRF (Purchase Requisition Form) and contacting promoters for publishing it in newspaper
 Drafting Employment and Experience Certificates of Employees
 Ensuring entire confidentiality of staff records and any information.

Intern-HR from Feb 3rd, 2015 to July 31st 2015
 Assist in Recruitment & Selection process, extracting CVs from database, checking application forms, short listing, and arranging interviews in coordination with HR officer
 Informing candidates through email and phone.
 Confirming the References of selected candidates from their current and previous supervisor. And from HR department

Submitted internship report for total duration of 2 Months
Being Intern of Community Development (CD) Department:
 Project Completion Reports (PCR) of Social Welfare schemes was reviewed. Filing & Rearrangement of previous project reports, data segregation, drafting of pending PCR’s were prepared, Payment Summary regarding scholarship and Inter office Memo (IOM) was prepared. Overview of Social projects including development schemes, sports, education, culture protection of the surroundings and social matters according to Directorate General of Petroleum Concession (DGPC).