Main Responsibilities:

EVENT MANAGEMENT
• Ensures that all Regional office Event Management requirements are fulfilled.
• Responsible to make Hotel reservations for all events according the requirement of focal person and availability of budget
• Supervise and coordinate all Regional Office activities related to event management and ensure timely delivery in this regard
• Coordination with concern unit/ department for the workshops, trainings, seminars, exhibitions, dialogues and internal pre-announced meetings in connection with, Venue coordination, meal arrangements, accommodation arrangement, training hall set up Arrangements, Internal Coordination
INVENTORY AND MAINTENANCE
• Get record of fixed assets (with prices and date of purchase) for calculation of premium & then get the fixed assets insured.
• Updating the fixed assets record and responsible for physical check of fixed assets.
• Ensures that daily check of "building maintenance checklist", inspection of building according to schedule, preparation of check list and ensure that work has been done
• Monitor the cleanliness of the office and supervise the duties of the cleaners and the office guards.
LOGISTICS
• Supervise and coordinate all activities related to logistics, ensure timely delivery in this regard
• Ensures that the vendors are timely approved/ reevaluated by purchase committee according to the requirement. Make sure that disapproved vendors are struck out of approved vendor’s list.
• Ensures that the Purchase orders are made according to the requirements and proper hard and soft copies are maintained for record.
• Ensures that all supporting documents are available in order to process the bills as required by quality management system.
• Ensures that all invoices/ bills are timely processed hence receiving of Bills from vendors, keep records of bills received, complete the required documents, forward to Internal Auditor for payments
• Revise/develop and implement Standard O