Office Manager Job Responsibilities:
Office in charge:
• Supports company operations by maintaining office systems and supervising staff.
• Maintains office services by organizing office operations and procedures, monitoring payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Maintains office staff by recruiting, selecting, orienting, and training employees.
• Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.
• Achieves financial objectives by scheduling expenditures, analyzing variances, and initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.
• To check  & maintain vehicle records
• To check issuance of new sims and record 
Security staff: 
• To check attendance report and record
• To check visitor register 
• To check in out in the premises of factory 
• Phones are not allowed 

House Keeping

To check 
 Housekeeping Duties and Responsibilities
• Clean rooms, locker rooms, restrooms, lounges, corridors, hallways, stairways, and other work spaces of the organization while keeping the prescribed health and hygiene standards
• Ensure perfect working of the tools and equipment employed to execute high quality work
• Replenish food supplies, restroom equipment, bed linens, kitchen items, room accessories, and writing supplies.
• Use squeegees, cleaners, and other equipment to dust, clean, and polish window panes and glasses, mirrors, glass partitions, walls, furniture’s, house items, fixtures, mattresses, etc.
• Monitor the security of customers\' belongings and safety of the delegated areas by sincerely conducting the regular checks. Besides, reporting found articles, thefts, including construction and electrical damages
• Report to the supervisors and promptly respond to the housekeeping needs
• Ensure superior housekeeping standards in all customer areas including the back of house spaces

Job Description

ISO implementation
• Recruitment and selection
• Maintain all employees record like personal files.
• Solve employee related issues on daily base.
• Gather monthly performance reports from line managers and supervisors.
• On the basis of performance decide annual increment.
• Deal with external vendors like insurance company.
• Prepare monthly pay role
• Prepare HR policies and procedures
• Purchase and maintain office and factory inventory
• Purchase factory material sample and send to factory for approval
• Maintaince and construction for all sites.
• Contact with admin officers from all sites and take feed back regarding inventory issues and repairing.
• Machines maintenance like generator, Ac’s and other equipment’s.
• Maintain daily and monthly attendance record
• Visit factories
• To oversee the administrative operations, day to-day functions as well as supervising and supporting staff.
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations.

• Keep abreast with all organizational changes and business developments

1: Correspondence with all companies “on behalf of Directors” ,To communicate with agents &candidates as well .

2: to handle administrative tasks that had been assigned by the executive team and the senior management.

To schedule and fix executive meetings and make arrangements for the travel plans. Minute-by-minute itineraries are also prepared and circulated .

Follow-up with problem resolution for executive level review/request. Reports are submitted, per department/division/unit requirements, for executive level.

6: Searing new companies through internet , Email them and then prepare the reports of all new companies .

• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events

Correspondence to Foreign companies as well as internal Branches all over the Pakistan
Handling customer Complaints
To follow up with problem resolution and reporting to HOD